City of Tampa

Senior Events Coordinator (#001223) N33

$30.30-$45.45 Hourly / $5,252.00-$7,878.00 Monthly / $63,024.00-$94,536.00 Yearly


Introduction

This is responsible lead work involving event coordination for the municipal convention center.

Nature Of Work

The employee in this class is responsible for performing tasks of more than average difficulty involving event coordination for the municipal convention center to include overseeing the work of other employees as needed. Under general supervision, the employee is required to exercise reasonable initiative and independent judgment in coordinating activities related to lessee needs, scheduling tasks to other personnel during events, and coordinating with division supervisors in order to ensure that the scheduled event is run in an efficient manner. The exercise of considerable tact and courtesy is also necessary in dealing with the public. Position will require that work be performed on weekends and during irregular hours. Work is reviewed while in progress through observation and upon completion through reports submitted, public response, and results obtained.

Examples of Duties

Acts as a liaison between the Convention Center and the lessee; coordinates activities as they relate to lessee needs, both prior to and during events such as conventions, trade shows or public shows; serves as manager on duty during an event and is assigned all the decision-making power necessary to function in that capacity; meets with other city department agencies to discuss pending impact upon their departments with upcoming events.

Determines clients’ needs; explains services available through the Convention Center; arranges for the execution of such services as security, production, audio visual, telephones, sounds, and lighting; compiles information specific to each event for operating divisions of the building; oversees to ensure proper completion and resolve problems.

Interprets blueprints, electrical circuit drawings, instrument loop diagram; prepares nontechnical drawings and sketches; interprets building policy and procedure as to how they apply to events; checks assigned area for safety hazards and reports any concerns; analyzes/reviews accident and injury reports.

Collects and compiles data; prepares/updates financial summaries and reports; maintains records and prepares post event reports; compiles billing information and computes costs for invoicing the lessee; presents written reports, chart, graphs, and technical documents; composes correspondence to facility patrons and others regarding events; modifies software to generate a variety of reports; maintains directories, schedules, maps, visitors logs, etc. to communicate with others.

Oversees the work of lower level events personnel in absence of the supervisor or as assigned; provides basic orientation to new employees; completes daily time/activity reports on subordinates and self; operates digital paging system, base station, repeaters, computer aided dispatch systems, mobile data communications systems, portable radios, etc.

Evaluates future area site developments for impact on pending events; establish and review rate policies; reviews operations and management systems for effectiveness in order to recommend improvements.

Performs related work as required.

Knowledge, Skills & Abilities

Working knowledge of: standard office practices and procedures including records keeping; basic computer operations; methods and techniques used in events promotion; standard building operation and maintenance.

Ability to: maintain records and prepare clear and accurate reports; establish and maintain effective working relationships with other employees, event promoters, and the general public.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor’s degree in public relations, business administration, recreation, mass communications, marketing, social sciences or a related field and three (3) years of experience in events coordination, meeting planning, advertising, or a related field; or Graduation from an accredited college or university with an associate’s degree in public relations, business administration, recreation, mass communications, marketing, social sciences or a related field and five (5) years of experience in events coordination, meeting planning, advertising, or a related field.

Comments

Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

CLASS: 001223; EST: 8/10/2013; REV: 2/27/2018;