$19.45-$27.72 Hourly / $3,371.33-$4,804.80 Monthly / $40,456.00-$57,657.60 Yearly
Relieves supervisor of many administrative details in matters not requiring policy decisions; provides information concerning established policies and procedures; responds to complaints or refers to appropriate respondent; participates in information searches and compiles data on assigned projects; verifies accuracy of records/data.
Utilizes computer to prepare correspondence, memoranda, reports, and other technical materials as directed and from rough draft where required; edits materials to be typed to ensure proper grammar and punctuation, improve clarity, and correct inaccuracies; proofreads own work; composes correspondence independently or from general outlines; develops forms and highly technical documents utilizing specialized computer software.
Where required: takes and transcribes dictation; transcribes materials from recording media; attends high level meetings and conferences as recording secretary; serves as administrative and/or recording secretary for major governing boards.
Screens and routes telephone calls and visitors; answers questions on the phone or in person to requests for information from the public, city, or other agencies; opens and distributes mail; maintains calendar of appointments; schedules meetings and conferences to include preparing travel documents when needed; establishes and maintains files, control logs, and other office records.
Orders and distributes supplies; maintains physical inventory of supplies, forms, and equipment; processes purchase requisitions; prepares and/or monitors administrative and specialized budgets for department; prepares cash receipts and deposits monies; prepares records for archiving.
Serves in lead capacity over lower-level clerical personnel; assigns, directs and reviews work; recommends employment, performance appraisals, and discipline.
Operates, cleans, and performs minor adjustments and limited maintenance on a variety of office machines and related equipment; coordinates maintenance, repair, and servicing of equipment and/or facilities.
Performs related work as required.
Considerable knowledge of: business English, mathematics, and accepted practices of grammar and composition; standard office practices, equipment usage, and procedures; operation of computer equipment and related software.
Working knowledge of: rules, regulations, administrative procedures, policies, and functions of the assigned department.
Ability to: compose, edit, and correct draft correspondence and reports; understand and follow complex oral and written instructions; maintain files and records; prepare reports; lead and train clerical personnel; establish and maintain effective working relationships with others.
Ability and skill in: typing, if required; operation of computers; taking and transcribing dictation, if required; operation and minor maintenance of office machinery and equipment.