This is technical accounting and financial records keeping work.
Nature Of Work
Employees are responsible for various technical tasks of average difficulty associated with maintaining and processing accounting and financial records. Work performed requires knowledge of the practices and methods of accounting and familiarity with the operations and procedures of accounting systems. Reasonable initiative and independent judgement are required in completing such activities as reviewing financial transaction documents for accuracy, completeness, and conformance with established procedural criteria which are more detailed, technical, and complex. Employees are also expected to trace transactions through procedures and entries which are more diverse and detailed to correct errors and facilitate reconciliations. Work is performed under general supervision and reviewed through conferences, reports, and other documents submitted, results obtained, and audits.
Examples of Duties
Verifies various posting media, including such documents as journal entries, for accuracy, completeness and conformance with standard practices; prepares financial summaries and reports; reviews, verifies and reconciles ledgers, registers, bank statements, and journals and corrects or reports inaccuracies; prepares, maintains and updates control reports and cost accounting records for such transactions as capital contract payments; prepares and submits journal entries and posts income, payments, charges, and disbursements to ledger accounts using computer; prepares data input, reviews and corrects data output to ensure that transactions are recorded properly. Reconciles payroll and related transactions to the general ledger; reviews employment records, updates insurance deduction registers and related records, and ensures proper payment of insurance costs to companies; issues insurance certificates; reviews departmental payroll attendance records and balances payrolls. Checks, verifies, and processes paperwork received from fleet maintenance to have tags issued, registered, and titled; takes completed packages to Division of Motor Vehicle for processing; prepares specifications and requisitions for parts, equipment, and various materials; distributes all city tags after assigning a vehicle number and dispersing the proper paperwork to the departments for verification signature and return. Processes and maintains records of fixed assets purchased with federal funds, ensuring that purchases are made and property is utilized in conformance with federal regulations; reconciles inventory price adjustment accounts; may coordinate and participate in physical counts of fixed assets and departmental inventories; arranges for disposal/ transfer of assets. Participates in department budget preparation and maintenance, providing financial data and coordinating activities with budget and accounting; compiles reports utilizing financial data from such areas as job cost programs and maintenance management systems; records financial transactions of operating agencies; reviews and maintains expenditure records to ensure that budgeted amounts are not exceeded and to initiate required changes; codes, verifies and/or processes purchase requisitions, purchase orders, invoices, and other related forms; reconciles statements/invoices and processes payments. Receives money, verifies amounts, and prepares deposits to ensure proper accountability of transactions; maintains petty cash; delivers, distributes, and collects mails, supplies, and other materials. Performs related work as required.
Knowledge, Skills & Abilities
Working knowledge of: financial records keeping principles, practices, and methods; FAMIS and ADPICS. Some knowledge of: practices and methods of accounting; laws, rules and regulations applicable to financial records keeping for municipal government.
Ability to: maintain accurate and complete technical operating records; review financial transaction records for accuracy, completeness and conformance to standard accounting practices; establish and maintain financial records keeping systems; establish and maintain effective working relationships with other employees and the general public; perform mathematical operations with speed and accuracy; perform physical inventory.
Skill in: use of standard office equipment and computers.
Graduation from an accredited high school, supplemented by college level course work in accounting or a closely related field, and six (6) months responsible financial records keeping experience.
Licenses or Certifications
Possession of a valid drivers license may be required.
During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.