Office Assistant III

WHY JOIN US AT SOLANO COUNTY?

COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play.

We serve the public in many different ways, including:

· Providing primary medical, dental, substance abuse, mental health and social services to residents, including the uninsured, low-income, and medically underserved, and administering federal, state, and local public assistance programs

· Providing law enforcement services in the unincorporated area of the county

· Protecting the community from public health threats such as communicable diseases

· Coordinating countywide responses to domestic violence and terrorism or other emergencies

· Managing the criminal justice process after arrest (jail, prosecution, defense, probation)

· Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and,

· Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning

OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. 

To learn more about Solano County, please visit: www.solanocounty.com

Office Assistant III

As an Office Assistant III, you may lead the work of other clerical support staff; perform a variety of complex and advanced clerical work in support of a functional work unit or program; receive and process information, by phone or in person, based upon needs of the programs to which assigned. You will handle a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; performs related work as directed.

Education/Experience: High school diploma or GED; supplemented by two (2) years of full-time work experience that demonstrates possession of and competency in the requisite knowledge and abilities. If assigned to a lead worker position, six (6) months of previous lead worker experience is required.

OTHER REQUIREMENTS

Applicants are required to demonstrate intermediate word processing skills and may be required to net a typing speed of fifty (50) words per minute. Demonstration of these skills will be done during an online skills exam.

To view the job description for this position, click on the following link:

Office Assistant III

Benefits Summary

Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage is $1,900.58 per month for 2023 calendar year. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage.  

Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. 

Solano County participates in CalPERS retirement and contributes to Social Security.    

Vacation is accrued at approximately 10 days per year. 

Sick leave accrues at approximately 12 days per year.  

The County observes 12 full day fixed and 2 half day fixed paid holidays per year. Additionally, employees in this bargaining unit receive 2 floating paid holidays per year.     

Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years. Effective the first pay period of July 2023, employees who complete 15 years of continuous service are eligible to receive an additional 2.5% longevity pay. 

To view the benefits for a regular position, please visit:

Benefits Summary

Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Paid Time Off for every full hour worked.

To view the benefits for an extra-help position, please visit:

Benefits Summary - Extra-Help

CULTURE OF LEARNING AND DEVELOPMENT

Solano County is committed to “Invest In and For the Future” by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs:

• Tuition Reimbursement Program

• Annual Education Fair

• County Mentoring Program

• Leadership Academy

• Supervisory Trainings

• Skill Development Trainings

• Self-paced learning opportunities

05/24/2023 – Deadline to submit application and required documents for the first review. Applications will be reviewed every 2 weeks thereafter. 

06/07/2023-06/12/2023– Tentative window for online skills exam.

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted.  These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

Please click on "Apply Online" at the bottom of this posting.

Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the final filing date. Be sure to include the recruitment title (Office Assistant III) and the recruitment number (23-784040-02) in your email or fax.

Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment.

Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA.

Please note that all dates/times listed in the job announcement are Pacific Time. 

If applicants already possess a valid certificate, a copy must be submitted by the final filing deadline. To find out how to obtain a valid certificate, please visit our Frequently Asked Questions. Certification materials submitted to a prior recruitment will not be applied to this recruitment.  

CERTIFICATE REQUIREMENTS  

Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of (50) words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It may not be more than 12 months old at the time of application and must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted.  

Applicants that have participated in prior Solano County skills testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment – this will not be done automatically. Prior results cannot be more than 12 months old at the time of application.  

How to Submit Your Documents  

In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com.  Be sure to include the recruitment title (Office Assistant III) and the recruitment number (23-784040-02) in your email or fax.  

To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions.  A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE.  Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. 

Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score.  Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score.  Veteran’s preference points will only be added to passing scores in competitive open examinations.

It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.

APPLICANTS WITH DISABILITIES:  Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215.

This form must be received in the Human Resources Department by the final filing date of the recruitment.  Applicants will be contacted to discuss the specifics of the request.