Clerical Operations Supervisor

Come, join our team!

Solano County is a growing community that reaps the benefits of its ideal location for those who live and work here. This wonderfully planned community has a balance of open space and corporate business which provides for a pleasant lifestyle that enhances the attraction of Solano County. With a thriving agricultural economy, the County is also home to biotechnology and other growth industries.

We are currently seeking dedicated staff to join the County as a Clerical Operations Supervisor.

To learn more about Solano County, please visit: www.solanocounty.com

Under direction, the Clerical Operations Supervisor plans, organizes, and supervises the activities of a clerical unit performing routine work of average difficulty and complexity in the processing of documents and records. The Clerical Operations Supervisor must have knowledge of and previous experience in a lead capacity in the area of assignment. This position serves as a member of the department's management/supervisory team.

The eligible list created as a result of this recruitment will be used to fill part-time, and full-time regular, limited-term, or extra-help positions as vacancies occur throughout the County.

POSITION REQUIREMENTS

Experience: High school diploma or GED; supplemented by three (3) years of full-time work experience, including eighteen (18) months in a lead capacity, which demonstrates possession of and competency in the requisite knowledge and abilities.

Positions in the District Attorney, Public Defender, and County Counsel offices required a High school diploma or GED; supplemented by three (3) years of Legal Secretary experience, preferable in a California District Attorney, Public Defender, or County Counsel's office.

Certification: Intermediate Word Processing certificate required by final filing date.

To view the complete class specification please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15604

10/03/2018 - County testing for Intermediate Word Processing Certificate (See "Document Submittal Requirements" below for more information).  

10/05/2018 - Deadline to submit application and any required documentation.

10/19/2018 - Tentative Date for Written Examination.

TBA - Oral Board interviews.

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

Please visit the County of Solano website, www.jobsatsolanocounty.com, to apply. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted with the Document Cover Sheet, available on the employment website: https://jobapscloud.com/Solano/sup/doccover.pdf or at the Department of Human Resources’ office, and are due by the final filing date.

An Intermediate Word Processing certificate is required for this recruitment. All candidates must submit a copy of their Intermediate Word Processing certificate by the final filing date.

Candidates who fail to submit their Intermediate Word Processing certificate by the final filing date will be disqualified from the recruitment.

Word Processing Certificate Requirements: An Intermediate Word Processing certificate must show intermediate proficiency at 70% or higher. It may not be more than 12 months old at the time of application, must be from an accredited school or a qualified agency, and must contain the examiner’s signature. Certificate obtained through the internet (online) will not be accepted.

Word Processing Testing: The County is offering an Intermediate Word Processing test at no cost on 10/03/2018 for the Clerical Operations Supervisor recruitment only. This is the only date available. Interested applicants who have completed and submitted a recruitment application must send an email to recruitment@solanocounty.com no later than 5:00pm on 10/01/2018 to request testing.

If applicants are unable to attend the County certificate testing, applicants must still submit a copy of a valid certificate by the final filing deadline. To find out how to obtain a valid certificate please visit our Frequently Asked Questions http://www.solanocounty.com/depts/hr/jobs/faq.asp#777. Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County.

Applicants that have participated in prior Solano County Word Processing testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment. This will not be done automatically.


How to Submit Your Documents
In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com. When submitting documents in-person, by mail or by fax, include the recruitment title (Clerical Operations Supervisor) and the recruitment number (18-785070-01). If submitting documents by email include the recruitment title and recruitment number in the subject field.

To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons.

Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations.

It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.

APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215.

This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request.

Click here to take a video tour of Solano County.

The County of Solano offers a blend of agriculture, corporate business, cultural venues, festivals and events, and provides residents with many recreation and entertainment choices. The County is also home to Travis Air Force Base.

Solano County is centrally located and serves as a gateway to all that Northern California has to offer. The Napa Valley is less than 20 miles away, two world-class public universities (UC Berkeley and UC Davis) are 20 miles away, and both San Francisco and Sacramento are less than 40 minutes away. Day trips can also be made to South Lake Tahoe and Monterey.

With its strategic location, affordable housing, natural resources, responsible land use planning, and attractive quality of life, Solano County is a great place to live, learn, work and play.

County Population (2016): 431,498

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER