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Office Assistant III

Promotional opportunity for current Solano County employees

Recruitment #18-784040-C1

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The Position

Current Solano County employees are invited to apply for this promotional opportunity.

 

As an Office Assistant III, you may lead the work of other clerical support staff; perform a variety of complex and advanced clerical work in support of a functional work unit or program; receive and process information, by phone or in person, based upon needs of the programs to which assigned. You will handle a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; performs related work as directed.

The eligible list created as a result of this recruitment will be used to fill part-time and full-time regular, limited-term or extra-help positions as vacancies occur throughout the County.


POSITION REQUIREMENTS 

 

Education/Experience: High school diploma or GED; supplemented by two (2) years of full-time work experience that demonstrates possession of and competency in the requisite knowledge and abilities.  If assigned to a lead worker position, six (6) months of previous lead worker experience is required;

 

AND

 

Certificates: An Intermediate Word certificate with a minimum score of 70% and Typing certificate (50 net WPM) are required for this position, and must be submitted no later than 5:00pm on the final filing date. Please see the "Document Submittal Requirements" section below for further details;

 

AND

 

Other: Must be a current Solano County employee.

 

To view the job description, please visit:
http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15937

 

 

 

BENEFITS

Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2018 calendar year is $1,520.73 per month. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. Employees enrolled in Employee plus Two or More coverage receive a $50/month supplemental County contribution into the cafeteria plan. 

Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. 

Solano County participates in CalPERS retirement and contributes to Social Security.    

Vacation is accrued at approximately 10 days per year for the first 3 years.

Sick leave accrues at approximately 12 days per year.  

The County observes 12 fixed, paid holidays per year. 

Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years.

 

To view the benefits for a regular position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16512

Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment.  

To view the benefits for an extra-help position, please visit: 
http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16516

Selection Process

05/23/18 – County Typing and Word Test

05/24/18 – Deadline to submit application and required documents

06/07/18 – Tentative date for Written Exam 

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.  

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

How to Apply

Please visit the County of Solano website, www.jobsatsolanocounty.com, to apply. All additional application materials as requested in the job announcement (certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted with the Document Cover Sheet, available on the employment website: http://www.jobaps.com/Solano/sup/doccover.pdf or at the Department of Human Resources’ office, and are due by the final filing date.

Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment.

Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA

Document Submittal Requirements

This position requires submittal of a valid Typing Certificate and Word Processing Certificate. All candidates must submit a copy of their typing certificate and word processing certificate by the final filing deadline. Failure to submit the required certificates will result in immediate disqualification from further consideration in the recruitment process.

Certificate Requirements

Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of 50 words per minute.  It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors.  It may not be more than 12 months old at the time of application, and must be from an accredited school or a qualified agency with an examiner's signature.  Certificates obtained through the internet (online) will not be accepted.

Intermediate Word Requirements: The intermediate Word certificate must show intermediate proficiency at 70% or higher.  It may not be more than 12 months old at the time of application, and must be from an accredited school or qualified agency with an examiner's signature.  Certificates obtained through the internet(online) will not be accepted.

How to Submit Your Documents

In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com. When submitting documents in-person, by mail or by fax, include the recruitment title (Office Assistant II) and the recruitment number (18-783270-01). If submitting documents by email include the recruitment title and recruitment number in the subject field.

Certificate Testing

The County is offering a Typing and Word Processing test at no cost, for applicants only, on May 23, 2018, 9am-2pm, for the recruitment Office Assistant II recruitment only. This is the only date available. Interested applicants who have completed and submitted the recruitment application must send an email to recruitment@solanocounty.com no later than 2:00pm, May 18, 2018.

If applicants are unable to attend the County certificate testing, applicants must still submit a copy of a valid certificate by the final filing deadline. To find out how to obtain a valid certificate, please visit our Frequently Asked Questions. Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County.

Applicants that have participated in prior Solano County Word Processing/Typing testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment – this will not be done automatically.

Supplemental Questionnaire

This Supplemental Questionnaire will be used to determine applicants’ qualifications for this position and whether they will continue in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank.

Please note that the experience in your answers must be reflected in your employment history.
1.

This recruitment is open to current Solano County employees only. Are you a current Solano County employee?
Yes  No 
2.

If you are a Solano County employee, please indicate your employee ID number. If not, please indicate "n/a."

Supplemental Information

Positions allocated to this class may require bilingual skills. Positions allocated to this class may be confidential.
 
Positions allocated to this class require the ability to learn specific knowledge related to department, division or program, and basic supervisory practices and principles.
 
Independent travel may be required.
 
Applicants are required to demonstrate intermediate word processing skills through the passing of a County approved test.
 
Recruiting requirements may be set to test keyboarding (50 net WPM) and/or transcription speed; however, these skills are not the primary areas to be measured in the selection process.

Americans With Disabilities Act

It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.

APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215.

This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request.