Administrative Assistant to Executive/Senior Management

Administrative Secretary

Recruitment #18-783250-01

Introduction

Solano County is a growing community that reaps the benefits of its ideal location for those who live and work here. This wonderfully planned community has a balance of open space and corporate business which provides for a pleasant lifestyle that enhances the attraction of Solano County. With a thriving agricultural economy, the County is also home to biotechnology and other growth industries.

We are currently seeking dedicated staff to join the County as an Administrative Assistant for Executive/Senior Management.

To learn more about Solano County, please visit:
www.solanocounty.com

The Position

Administrative Assistants to Executive/Senior Management(Administrative Secretary) provide responsible administrative support to the daily operations of a division manager, department head, or superior; handle a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; perform a wide variety of clerical, secretarial, and word processing duties; type, file, and distribute a variety of docu­ments; respond to requests for information from board members, supervisory staff or public; perform related duties as required.

 

As an Administrative Assistant to a Department Head or Senior/Executive Manager, you will perform a variety of complex administrative support duties as a primary and continuing part of assigned responsibility.  You may be responsible for on-going or re-occurring projects, supervising the work of clerical support staff, and/or secretarial work which require the application of specialized knowledge (such as document preparation and processing procedures). Incumbents have broad latitude in decision making and frequently make decisions without review. 

 

The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County.

 

POSITION REQUIREMENTS:

 

Education/Training:  

 

High school diploma or GED  

 

AND

 

Experience:

 

Three (3) years of full-time work experience in an administrative capacity supporting a professional or management position, including three (3) months experience working with and supporting a management or professional position that demonstrates possession of and competency in the requisite knowledge and abilities.

 

OR

 

Three (3) years of full-time work experience as an Office Assistant III in Solano County.

 

 

To review the full job description which includes examples of duties, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15298

BENEFITS

Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2018 calendar year is $1,520.73 per month. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage.

Dental and vision insurances for the employee and eligible dependents are paid 100% by the County.   

Solano County participates in CalPERS retirement and contributes to Social Security.  

The County observes 12 fixed, paid holidays per year.    

Vacation is accrued at approximately 10 days per year for the first 3 years.

Sick leave accrues at approximately 12 days per year.

Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30 and 35 years.

To review complete benefits information, please visit:http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16512  

 Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Paid Time Off for every full hour worked.

To view the benefits for an extra-help position, please visit: 
http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16516

Selection Process

4/23/18 – Deadline to submit application and required documents (if any)

 

5/15/18 – Tentative date for written exam

 

5/24/18 – County sponsored skills testing

 

6/06/18 – Tentative date for oral board exam for most qualified applicants

 

The job classification for Administrative Assistant (Administrative Secretary) requires a minimum net typing speed of 50 words per minute (gross typing speed minus errors), Intermediate Word processing skills, and Intermediate Excel skills. By submitting an application for this recruitment, you are verifying that your computer skills meet or exceed the minimum requirements. All applicants invited to proceed in the recruitment will be required to submit verification of their skill level in these areas within five (5) days after receiving notification that they have achieved a passing score on the written exam. Applicants that do not submit verification of meeting the minimum computer skills requirements will be disqualified from advancing in the recruitment.

 

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Information contained herein does not constitute either an expressed or implied contract.

 

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

 

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.

 

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

How to Apply

Please visit the County of Solano website, www.jobsatsolanocounty.com, to apply. All additional application materials as requested in the job announcement (e.g. copies of diploma and/or transcripts, certificates, DD-214) must be submitted with a document cover sheet, available on the County's employment website: http://www.jobaps.com/Solano/sup/doccover.pdf or at the of Human Resources’ office, and are due by the final filing date.

 

Previously submitted application materials for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment.  

 

Questions can be directed to the Human Resources Department at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA

Document Submittal Requirements

How to Submit Your Documents

In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com. When submitting documents in-person, by mail or by fax, include the recruitment title (Administrative Assistant) and the recruitment number (18-783250-01). If submitting documents by email include the recruitment title and recruitment number in the subject field.

Skills Testing

The County is offering Word, Excel and Typing tests at no cost, for applicants who are successful on the written exam on 5/24/18. This is the only date available. Instructions on how to request the County-provided skills test will be sent after written exam results are received. If applicants are unable to attend the County skills testing, applicants must still submit a copy of valid certificates within 5 days of receiving notification that they were successful on the written exam.

To find out how to obtain a valid certificate please visit our Frequently Asked Questions http://www.solanocounty.com/depts/hr/jobs/faq.asp#777. Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County. Applicants that have participated in prior Solano County Word Processing/Excel/Typing testing must contact recruitment@solanocounty.com within 5 days of receiving notification that they were successful on the written exam to request their prior results be applied to this recruitment – this will not be done automatically.

Certificate Requirements 

A typing certificate must show a net typing speed of fifty (50) words per minute. A word processing certificate and Excel certificate must show proficiency at 70% at an intermediate level. These certificates may not be more than 12 months old at the time of application, must be from an accredited school or a qualified agency, and must contain the examiner’s signature. Certificates obtained through the internet (online) will not be accepted. 

Veterans Preference Points

To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons.

Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations.

Americans With Disabilities Act

 It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.

APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215.

This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request.

Solano County

 Click here to take a video tour of Solano County.

The County of Solano offers a blend of agriculture, corporate business, cultural venues, festivals and events, and provides residents with many recreation and entertainment choices. The County is also home to Travis Air Force Base.

Solano County is centrally located and serves as a gateway to all that Northern California has to offer. The Napa Valley is less than 20 miles away, two world-class public universities (UC Berkeley and UC Davis) are 20 miles away, and both San Francisco and Sacramento are less than 40 minutes away. Day trips can also be made to South Lake Tahoe and Monterey.

With its strategic location, affordable housing, natural resources, responsible land use planning, and attractive quality of life, Solano County is a great place to live, learn, work and play.

County Population (January 2016): 431,498

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.  

SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER