Office Supervisor

Recruitment #20-785080-01

Introduction

WHY JOIN US AT SOLANO COUNTY?

COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play.

We serve the public in many different ways, including:

·         Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved

·         Providing law enforcement services in the unincorporated area of the county

·         Protecting the community from public health threats such as communicable diseases

·         Coordinating countywide responses to domestic violence and terrorism or other emergencies

·         Managing the criminal justice process after arrest (jail, prosecution, probation)

·         Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and,

·         Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning

 

OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership.

To learn more about Solano County, please visit: www.solanocounty.com

The Position

Office Supervisor's supervise all administrative functions of a department including, but not limited to, budgetary activities, accounting, purchasing, payroll, data processing, and personnel operations. Incumbents perform a variety of secretarial and administrative duties which include responsibility for a significant segment of departmental business affairs, program administration and/or the coordination of departmental clerical/secretarial services.

 

The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County.

POSITION REQUIREMENTS

Education: High school diploma or GED; AND

 

Experience: Three (3) years of full-time work experience, including eighteen (18) months of experience in a lead capacity that demonstrates possession of and competency in the requisite knowledge and abilities; AND

Certificates: A typing certificate (showing 50 net words per minute) are required for this position, and must be submitted no later than 5:00pm on the final filing date. Please see the "Document Submittal Requirements" section below for further details. 

To view the job description for this position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15939

BENEFITS

Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2020 calendar year is $1,498.55 per month. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage.

Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. 

Solano County participates in CalPERS retirement and contributes to Social Security.    

Vacation is accrued at approximately 10 days per year for the first 3 years.

Sick leave accrues at approximately 12 days per year.  

The County observes 12 fixed paid holidays and 2 half day fixed paid holidays per year. Additionally employees in this bargaining unit receive 2 floating paid holidays per year.

Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years.

To review complete benefits information, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16515

 

 Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment.  

To view the benefits for an extra-help position, please visit: 
http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16516   

CULTURE OF LEARNING AND DEVELOPMENT

Solano County is committed to “Invest In and For the Future” by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs:

• Tuition Reimbursement Program
• Annual Education Fair
• County Mentoring Program
• Leadership Academy
• Supervisory Trainings
• Skill Development Trainings
• Self-paced learning opportunities

Selection Process

02/25/2020- County typing test 2PM-4PM (by appointment only)

02/28/2020 – Deadline to submit application and required documents. 

03/18/2020  – Tentative date for written exam.

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of 70% is required to continue in the selection process, unless otherwise announced. 

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

How to Apply

Please visit the County of Solano website, www.jobsatsolanocounty.com, to apply. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted with the Document Cover Sheet, available on the employment website: https://jobapscloud.com/Solano/sup/doccover.pdf or at the Department of Human Resources’ office,  and are due by the final filing date.

Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment.

Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA.

Please note that all dates/times listed in the job announcement are Pacific Time.

Document Submittal Requirements

This position requires submittal of a valid Typing Certificate. All candidates must submit a copy of their typing certificate by the final filing deadline. Failure to submit the required certificate will result in immediate disqualification from further consideration in the recruitment process.

Certificate Requirements

Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of 50 words per minute.  It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors.  It may not be more than 12 months old at the time of application, and must be from an accredited school or a qualified agency with an examiner's signature.  Certificates obtained through the internet (online) will not be accepted.

How to Submit Your Documents

In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com. When submitting documents in-person, by mail or by fax, include the recruitment title (Office Supervisor) and the recruitment number (20-785080-01). If submitting documents by email include the recruitment title and recruitment number in the subject field.

Certificate Testing

 

The County is offering a Typing test at no cost, for applicants only, on February 25, 2020, for the recruitment Office Supervisor recruitment only. This is the only date available. Interested applicants who have completed and submitted the recruitment application must send an email to recruitment@solanocounty.com no later than 3:00pm, February 21, 2020

If applicants are unable to attend the County certificate testing, applicants must still submit a copy of a valid certificate by the final filing deadline. To find out how to obtain a valid certificate, please visit our Frequently Asked Questions. Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County. 

Applicants that have participated in prior Solano County Typing testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment – this will not be done automatically.

Supplemental Questionnaire

This Supplemental Questionnaire will be used to determine applicants’ qualifications for this position and assess an applicant’s ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely.  Omitted information will not be considered or assumed.  Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank.

Please note that the experience in your answers must be reflected in your employment history.

1

Please outline your work experience working in a lead capacity.  Please include the names of your employer(s) and the dates you were employed.

2

Please outline your work experience or involvement in budget preparation.  Please include the names of your employer(s) and the dates you were employed.

3

Please outline your work experience or involvement in purchasing.  Please include the names of your employer(s) and the dates you were employed.

4

Please outline your work experience or exposure with payroll (attendance, work schedules, leave management, time keeping records, etc.).  Please include the names of your employer(s) and the dates you were employed.

5

Please outline your work experience with accounting or bookkeeping.  Please include the names of your employer(s) and the dates you were employed.

Veterans Preference Points

To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions.  A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE.  Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. 

Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score.  Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score.  Veteran’s preference points will only be added to passing scores in competitive open examinations.

Americans With Disabilities Act

It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.

APPLICANTS WITH DISABILITIES:  Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215.

This form must be received in the Human Resources Department by the final filing date of the recruitment.  Applicants will be contacted to discuss the specifics of the request.

Solano County

Click here to take a video tour of Solano County. 

OUR COMMUNITY

Solano County is the ideal place to live, learn, work and play…  The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight yearsthe only California community with that distinction.

·  Live – Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability.

·  Learn – Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis.

·  Work – The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries.

·  Play - Situated midway between San Francisco and Sacramento—the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys.

County Population (2018): 439,793

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.  

SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.