Plans, organizes and supervises functions of the department including ordering, receiving, storing, issuing, delivering and accounting for supplies, materials and equipment; coordinates, monitors and reports on a variety of activities and projects including communication services, equipment installation, fixed asset management, facility space utilization and records management; performs related duties as required.
This single position classification is characterized by the responsibility to plan, organize and perform technical level staff work in supporting departmental operations and/or services. The incumbent is responsible for providing administrative and technical support that covers a broad range of organizational activities such as space planning, relocation and coordination, fixed asset inventory, records management, off-site storage coordination, and security and communications coordination, equipment and supply purchasing, installation and storage. Incumbent works independently to track expenditures for budget purposes and purchase specialized parts.
Supervision Received and Exercised
Receives general supervision from the assigned supervisory position.
Provides supervision to clerical and technical staff.
Knowledge, Skills & Abilities
Working knowledge of basic supervisory practices and principles including selection, training, work planning, evaluation and discipline of staff.
Basic principles and practices of public administration; principles and practices of technical area to which assigned including, but not limited to, personnel, contracts, budget, social services, procurement, fixed asset management, facility management, inventory control, records management.
Principles and practices applicable to specific assignment (e.g., public administration, bookkeeping and financial monitoring, staffing, automation, etc.).
Analytical techniques including data collection and presentation methods; research methods and techniques; report structuring and writing.
Safety rules, regulations and procedures related to receiving and storage activities and equipment.
Computer software, including work processing, data base, spreadsheet and accounting applications.
English usage, spelling, punctuation and grammar;
Basic mathematical calculations.
Modern office procedures, methods and computer equipment.
Supervisory principles and practices.
Utilize basic office equipment.
Technical tools associates with specific technical assignment, such as fork lift and pallet jacks
Supervise, evaluate, plan, prioritize, coordinate, and delegate daily operations.
Interpret and apply rules, regulations, policies and procedures applicable to assignment.
Take initiative and responsibility in performing the tasks associated with department program needs.
Process and maintain documents and material.
Identify and analyze operational problems and recommend changes; determine appropriate course of action in emergency or stressful situations.
Prepare narrative and statistical reports; maintain accurate records; maintain confidentiality of information.
Collect, compile, analyze and present a variety of data in a meaningful way; develop and implement various data collection and reporting systems; handle multiple project assignments.
Review budget submissions and revisions for mathematical and accounting accuracy.
Understand and interpret policies, procedures and regulations.
Review and install changes in work methods, systems and procedures.
Communicate effectively both verbally and in writing with people of diverse socio-economic backgrounds and temperaments.
Understand program objectives in relation to departmental goals and procedures.
Determine and evaluate levels of achievement and performance.
Plan, coordinate and initiate actions necessary to implement policy and administrative decisions.
Establish and maintain cooperative working relationships.
Independent travel may be required.
Possession of or ability to obtain a valid Class C California driver's license may be required.
Candidates for positions in this class may be required to pass a background investigation in accordance with applicable law, regulation and/or policy.
Positions allocated to this class may require specific knowledge and abilities.
Physical Ability: Tasks involve the ability to exert moderate physical effort in which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (12-20 pounds). Tasks may involve extended periods of time at a keyboard or workstation.Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Environmental Factors: Tasks may involve exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, fumes, violence, disease, pathogenic substances, and traffic hazards.