Under direction, plans, organizes, performs, and supervises the activities and assigned staff of one or more election programs of the Registrar of Voters. Positions in this class independently perform a variety of complex and difficult technical elections related work in assigned programs while supervising other employees engaged in similar activities.
This class is distinguished from the:
Deputy Registrar of Voters class, which has overall responsibility for the day-to-day operations of the Elections Division;
Election Technician (Lead) class, which performs lead and complex administrative support work in monitoring County election practices.
Supervision Received and Exercised
Supervision is provided by aDeputy Registrar of Voters.
Employees in this class supervise employees in clerical or technical classes in one or more election programs of the Registrar of Voters.
Examples of Duties
Ensures the County meets legislative and regulatory requirements for elections by:
Updating, developing, and implementing office procedures to comply with Federal and State laws and county codes;
Maintaining, reading and interpreting election laws and regulations to assure current knowledge of all requirements and revisions;
Conducting ongoing logic and accuracy testing of election equipment;
Overseeing warehouse activities, equipment maintenance and inventory;
Coordinating and overseeing the election activities related to precinct and district mapping; ensuring the accuracy of and the legally-based development of district and precinct changes; and performing computer operations such as running daily and weekly file backups;
Planning and implementing precinct consolidations for elections; and
Developing and implementing Election Day trouble-shooting procedures for the polling places and precincts.
Prepares the County for a specific election by:
Executing computer programs to produce tapes and reports for candidates;
Coordinating candidates filing for office and determining if candidate meets legal requirements to campaign and serve in office if elected;
Coordinating with the Secretary of State’s office to establish certified list of candidates;
Coordinating and overseeing the filing and processing of election related documents;
Determining acceptability of candidate statements, arguments, rebuttals and analyses submitted for publication in the Voter’s Information Pamphlet;
Assisting in the creation of an accurate and readable pamphlet;
Developing and preparing candidate information manuals, candidate instruction packets forms and calendars;
Planning, coordinating and overseeing the candidate filings and nominations;
Enforcing the Fair Political Practices filing requirements and assessing penalties for failure to file;
Serving as the filing officer for Solano County for Statements Economic Interests;
Coordinating and overseeing the vote-by-mail process to include sending and receiving applications, verifying signatures, maintaining the permanent database of voters who vote by mail, and ensuring drives to encourage voters to vote by mail meet state requirements; and
Overseeing the processing of voter registration affidavits, voter notification cards and voter address confirmation cards.
On the days immediately preceding an election and/or on the day of an election, ensures elections run smoothly by:
Determining supply and equipment needs for polling places and overseeing the assembly and distribution of supplies;
Organizing and establishing routes for distribution and collection of polling place election supplies and equipment;
Monitoring the recruitment and assignment of poll workers; and
Conducting training workshops for poll workers on the policies and procedures used in elections.
After an election, ensures results meets legal requirements by:
Preparing tapes and computer disks and overseeing official election records according to applicable record retention procedures;
Preparing documentation to report cases of fraudulent voter registration or voting to the District Attorney and the Secretary of State’s Investigation Division; and
Overseeing the official canvass of ballots after the election.
Performs supervisory duties over permanent and extra-help employees such as:
Planning, assigning and scheduling staff’s activities and work deadlines;
Establishing standards for acceptable work products and evaluating performance;
Proposing disciplinary actions;
Interviewing applicants and making selections;
Reviewing work and recognizing employees’ work efforts and accomplishments;
Providing career development mentoring and recommending training and career development opportunities;
Ensuring that employees are properly trained;
Providing guidance to employees in handling difficult or complex work problems;
Reviewing and approving timesheets and requests for leave; and
Communicating, supporting and enforcing County and Department policies and procedures including those related to equal opportunity and to safety.
Assists management in the administration of the division by:
Participating in the administration of the division’s budget by submitting budget recommendations, monitoring expenditures and approving routine purchases;
Responding to complaints and/or concerns from County citizens, voters, and office-seekers and recommending changes to improve services;
Coordinating the work of contractors and consultants with the work of the unit;
Reviewing work unit procedures, practices and work methods to increase effectiveness and efficiency of operations;
Monitoring goals and objectives of the division; and
Performing and/or overseeing the design and update of the Registrar of Voter’s website, the creation of applications and forms, and the design, to include camera-ready artwork, and production of sample ballots, envelopes, forms, etc.
Performs other duties of a similar nature or level as assigned.
Knowledge, Skills & Abilities
Standard and accepted principles and practices of supervision, leadership, motivation, team building, organization, training, and conflict resolution.
Office procedures and practices.
Election practices and principles.
Election records-keeping systems.
Voting equipment operation and user/routine maintenance manuals.
California Election Codes.
County policies and procedures.
State and Federal laws on election practices and programs.
Database, word processing and spreadsheet applications to include Microsoft Word, Excel. Access and PowerPoint.
Website design software applications.
Skill and/or Ability to:
Supervise, evaluate, train, and develop staff and organize their work.
Plan, organize and evaluate the functions and activities of election programs and processes.
Assist in the development of ballots and sample ballots.
Prepare correspondence, statistical reports, and legal documents.
Communicate effectively both orally and in writing.
Schedule and prioritize work to meet constant and changing deadlines.
Supervise, evaluate, train, and develop permanent and extra-help staff and organized their work.
Perform data entry, either manually or using automated technology.
Develop and maintain databases and data systems
Interpret data and develop recommendations.
Modify precinct and district maps utilizing a geographic information system such as ArcMap and/or Maptitude.
Create camera-ready artwork in the production and creation of reports, charts and maps.
Education and Experience
Experience: Six (6) months of lead experience over employees preparing, processing, tracking and evaluating the activities related to the conduct of federal, state, local and special elections.
Education: Completion of 60 semester units or 90 quarter units of coursework from accredited college or university.
Experience: Two (2) years of lead experience over employees preparing, processing, tracking and evaluating the activities related to the conduct of federal, state, local and special elections.
Note: Completion of the California Association of Clerks and Election Officials’ California Professional Election Administration Course or The Election Center’s Certified Elections/Registration Administrator (CERA) program, may be substituted for one year of the required experience in either of the above two patterns.
Possession of, or the ability to obtain, a valid California Class C driver’s license is required.
Note: All licenses, certificates and registrations must be kept current while employed in this class.
Independent Travel: Incumbentsmay be required to travel independently, for example, to perform work at other work sites, to attend meetings with other County employees, to attend meetings with community organizations, etc.
Mobility and Dexterity: Positions in this class typically require stooping, kneeling, reaching, standing, walking, fingering, grasping, feeling (i.e. sense of touch), and repetitive motion.
Lifting, Carrying, Pushing and Pulling: Employees in this class will be exerting up to 10 - 20 pounds of force frequently to lift/move reams of paper and/or up to 50 pounds of force occasionally, and/or a negligible amount of force to move objects frequently such as cabinets on wheels of E-rosters and voting equipment.
Vision: Positions in this class require the employee to have close visual acuity, with or without correction, to prepare and analyze data and figures, transcribe, view a computer screen, read, etc. Positions in this class also requires employees to have depth perception in order to operate a motor vehicle.
Hearing/Talking: Positions in this class require the employee to perceive the nature of sounds at normal speaking levels with or without correction and have the ability to receive detailed information through oral communication. Positions in this class require the employee to express or exchange ideas by means of the spoken word.
Office Work plus Outdoor Work: While most work will be in an office setting, visits to outdoor worksites will require an employee in this class to occasionally work outside and be subject to a variety of weather conditions, walking on uneven terrain, and working around vehicles in operation and around machinery with moving parts and electric currents.
Traffic Hazards: Employees in this class maybe required to operate a vehicle and thus will be subject to traffic hazards while driving.
Disruptive/Confrontational Human Contacts: Employees in this class may be subject to disruptive and confrontational people.