Payroll Officer (C) (#30501C)
$43.66-$53.07 Hourly / $7,567.99-$9,198.94 Monthly / $90,815.93-$110,387.33 Yearly
Apply as a Transfer to Comparable Class applicant


Under general supervision, plans, organizes and supervises County payroll operations; implements and coordinates internal and County-wide payroll activities to provide timely and accurate payment of salaries and benefits to employees of the County and special districts; maintains, improves, and modifies the payroll system; and serves as a member of the department’s management/supervisory team.


This class is distinguished from the:

· Chief Deputy Auditor-Controller class which works under administrative direction managing a large organizational unit;

  • Accounting Technician class which performs advanced bookkeeping and statistical reporting and recording activities and/or leads the work of a unit performing these tasks.

Supervision Received and Exercised

· Receives general supervision from the Chief Deputy Auditor-Controller or other executive management position.

  • Exercises supervision over assigned technical and clerical staff.

Essential Duties

  • Plans, organizes, and supervises internal and County-wide payroll operations; establishes and maintains goals and objectives; recommends, reviews and maintains the division budget.
  • Performs supervisory duties over Accounting Technicians and Accounting Clerks such as: 
  • assigning work and planning and scheduling staff’s work activities and deadlines;
  • establishing standards for acceptable work products and evaluating performance;
  • reviewing work and recognizing employees’ work efforts and accomplishments;
  • proposing disciplinary actions;
  • interviewing applicants and making [OR recommending] selections;
  • providing career development mentoring and recommending training and career development opportunities;
  • ensuring employees are properly trained and are scheduled for or have received required training or needed formal training;
  • providing instruction and/or guidance to employees in handling difficult or complex work problems;
  • reviewing and approving timesheets and requests for leave; and
  • communicating, supporting and enforcing County and Department policies and procedures including those related to equal opportunity and to safety.
  • Maintains payroll system to ensure accurate production of payroll checks, advices, and reports; ensures that payroll information is updated; provides input to computer systems staff for implementation of changes to earnings, deductions, and benefit programs.
  • Identifies and implements new payroll system functionalities; reviews and identifies effects of changes on processes; assists in developing project plan and timeline; acts as an information source for Information Technology staff and key users to implement changes; verifies system functionality by testing; implements proposed processes; coordinates training of end users.
  • Coordinates and implements system upgrades and updates; reviews and identifies effects of changes on internal and County-wide payroll processes; provides input for development of payroll interfaces and reports; troubleshoots payroll system problems; implements changes.
  • Interfaces with representatives of other departments to establish, modify and/or correct errors in manual and automated payroll/personnel systems and/or the interpretation of documents governing payroll issues.
  • May be assigned additional supervisory and/or routine administrative responsibilities; attends and participates in various managerial and staff meetings; receives and responds to payroll related problems and issues from management and other departments; attends workshops and seminars.
  • Performs other duties of a similar nature or level as assigned.

Knowledge, Skills & Abilities

Knowledge of:

·         Laws, policies, regulations and procedures governing the local government payroll processes.

·         Payroll tax and deduction regulations and practices.

·         Generally accepted accounting standards and principles associated with payroll services.

·         Automated payroll systems.

·         Supervisory practices and techniques.

Skill to:

·         Utilize basic office equipment.

Ability to:

·         Supervise the work of others engaged in providing payroll services; effectively delegate responsibility and authority to others; determine and evaluate levels of achievement and performance; secure cooperation and teamwork among professional and/or support staff.

·         Interact with others to identify and solve County-wide payroll related problems and to improve payroll services.

·         Understand, interpret and explain laws, regulations, and policies governing payroll program operations.

·         Communicate effectively both verbally and in writing; demonstrate tact and diplomacy.

·         Use an electronic accounting system.

·         Read, understand, and interpret computer printouts containing payroll data.

·         Project consequences of decisions.

·         Understand and communicate goals and objectives of the section and the department.

·         Establish and maintain cooperative working relationships.

·        Collect and analyze data to establish/identify needs and evaluate program effectiveness; understand program objectives in relation to departmental goals and procedures; prepare narrative and statistical reports.

·        Comply with laws, regulations, and professional practices governing payroll program services and operations.

·         Understand and analyze expenditure reports.

·         Maintain accurate records and document actions taken.

·         Organize and prioritize work assignments.

·         Research regulations, procedures and/or technical reference materials.

·         Interpret administrative directions and operational policies and procedure.

·         Maintain confidentiality of information.

Education and Experience


Four (4) years of experience in payroll accounting, which includes two (2) years of lead or supervisory experience.


Education Substitution

An Associate’s degree or higher from an accredited college with a major in Accounting, Finance, Economics, Business Administration, or a closely related field may substitute for two years of payroll experience but will not substitute for the two (2) years of the required lead or supervisory experience.


Physical Requirements:

· Mobility and Dexterity: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).  Tasks may involve extended periods of time at a keyboard or workstation.

· Vision:  Some tasks require visual perception and discrimination. Work may include near vision for extended periods of time. 

  • Hearing/Talking: Positions in this class require the employee to perceive the nature of sounds at normal speaking levels with or without correction.  Some tasks require oral communications ability.
Working Conditions:
  • Tasks are performed in an office environment with no risk of exposure to adverse environmental conditions.


Hours of Work:  Incumbents may be required to work outside normal business hours.

CLASS: 30501C;