Under general supervision, plans, organizes and
supervises County payroll operations; implements and coordinates internal and
County-wide payroll activities to provide timely and accurate payment of
salaries and benefits to employees of the County and special districts;
maintains, improves, and modifies the payroll system; and serves as a member of
the department’s management/supervisory team.
This class is distinguished from the:
Deputy Auditor-Controller class which works under administrative
direction managing a large organizational unit;
Technician class which performs
advanced bookkeeping and statistical reporting and recording activities and/or
leads the work of a unit performing these tasks.
Supervision Received and Exercised
·Receives general supervision from the Chief Deputy Auditor-Controller
or other executive management position.
Exercises supervision over assigned technical and
Plans, organizes, and supervises internal
and County-wide payroll operations; establishes and maintains goals and
objectives; recommends, reviews and maintains the division budget.
Performs supervisory duties over
Accounting Technicians and Accounting Clerks such as:
assigning work and planning and scheduling
staff’s work activities and deadlines;
establishing standards for acceptable work
products and evaluating performance;
reviewing work and recognizing employees’
work efforts and accomplishments;
proposing disciplinary actions;
interviewing applicants and making [OR
providing career development mentoring and
recommending training and career development opportunities;
ensuring employees are properly trained
and are scheduled for or have received required training or needed formal
providing instruction and/or guidance to
employees in handling difficult or complex work problems;
reviewing and approving timesheets and
requests for leave; and
communicating, supporting and enforcing
County and Department policies and procedures including those related to
equal opportunity and to safety.
Maintains payroll system to ensure
accurate production of payroll checks, advices, and reports; ensures that
payroll information is updated; provides input to computer systems staff
for implementation of changes to earnings, deductions, and benefit
Identifies and implements new payroll
system functionalities; reviews and identifies effects of changes on
processes; assists in developing project plan and timeline; acts as an
information source for Information Technology staff and key users to
implement changes; verifies system functionality by testing; implements
proposed processes; coordinates training of end users.
Coordinates and implements system upgrades
and updates; reviews and identifies effects of changes on internal and
County-wide payroll processes; provides input for development of payroll
interfaces and reports; troubleshoots payroll system problems; implements
Interfaces with representatives of other
departments to establish, modify and/or correct errors in manual and
automated payroll/personnel systems and/or the interpretation of documents
governing payroll issues.
May be assigned additional supervisory
and/or routine administrative responsibilities; attends and participates
in various managerial and staff meetings; receives and responds to payroll
related problems and issues from management and other departments; attends
workshops and seminars.
Performs other duties of a similar nature or
level as assigned.
Knowledge, Skills & Abilities
· Laws, policies, regulations and procedures governing the local government payroll processes.
· Payroll tax and deduction regulations and practices.
· Generally accepted accounting standards and principles associated with payroll services.
· Automated payroll systems.
· Supervisory practices and techniques.
· Utilize basic office equipment.
· Supervise the work of others engaged in providing payroll services; effectively delegate responsibility and authority to others; determine and evaluate levels of achievement and performance; secure cooperation and teamwork among professional and/or support staff.
· Interact with others to identify and solve County-wide payroll related problems and to improve payroll services.
· Understand, interpret and explain laws, regulations, and policies governing payroll program operations.
· Communicate effectively both verbally and in writing; demonstrate tact and diplomacy.
· Use an electronic accounting system.
· Read, understand, and interpret computer printouts containing payroll data.
· Project consequences of decisions.
· Understand and communicate goals and objectives of the section and the department.
· Establish and maintain cooperative working relationships.
· Collect and analyze data to establish/identify needs and evaluate program effectiveness; understand program objectives in relation to departmental goals and procedures; prepare narrative and statistical reports.
· Comply with laws, regulations, and professional practices governing payroll program services and operations.
· Understand and analyze expenditure reports.
· Maintain accurate records and document actions taken.
· Organize and prioritize work assignments.
· Research regulations, procedures and/or technical reference materials.
· Interpret administrative directions and operational policies and procedure.
· Maintain confidentiality of information.
Education and Experience
Four (4) years of experience in payroll accounting, which includes two (2) years of lead or supervisory experience.
An Associate’s degree or higher from an accredited college with a major in Accounting, Finance, Economics, Business Administration, or a closely related field may substitute for two years of payroll experience but will not substitute for the two (2) years of the required lead or supervisory experience.
·Mobility and Dexterity: Tasks involve the ability to exert
light physical effort in sedentary to light work, but which may involve some
lifting, carrying, pushing and/or pulling of objects and materials of light
weight (5-10 pounds).Tasks may involve
extended periods of time at a keyboard or workstation.
require visual perception and discrimination.Work may include near vision for extended periods of time.
Hearing/Talking:Positions in this class require the employee to perceive the nature of
sounds at normal speaking levels with or without correction.Some tasks require oral communications
Tasks are performed in an office environment
with no risk of exposure to adverse environmental conditions.
Hours of Work: Incumbents
may be required to work outside normal business hours.