Payroll Officer (C) (#30501C)
$41.98-$51.03 Hourly / $7,276.92-$8,845.14 Monthly / $87,323.01-$106,141.66 Yearly
Apply as a Reinstatement applicant

This class is distinguished from the:

· Chief Deputy Auditor-Controller class which works under administrative direction managing a large organizational unit;

• Accounting Technician class which performs advanced bookkeeping and statistical reporting and recording activities and/or leads the work of a unit performing these tasks.

· Receives general supervision from the Chief Deputy Auditor-Controller or other executive management position.

• Exercises supervision over assigned technical and clerical staff.

• Plans, organizes, and supervises internal and County-wide payroll operations; establishes and maintains goals and objectives; recommends, reviews and maintains the division budget.
• Performs supervisory duties over Accounting Technicians and Accounting Clerks such as: 
• assigning work and planning and scheduling staff’s work activities and deadlines;
• establishing standards for acceptable work products and evaluating performance;
• reviewing work and recognizing employees’ work efforts and accomplishments;
• proposing disciplinary actions;
• interviewing applicants and making [OR recommending] selections;
• providing career development mentoring and recommending training and career development opportunities;
• ensuring employees are properly trained and are scheduled for or have received required training or needed formal training;
• providing instruction and/or guidance to employees in handling difficult or complex work problems;
• reviewing and approving timesheets and requests for leave; and
• communicating, supporting and enforcing County and Department policies and procedures including those related to equal opportunity and to safety.
• Maintains payroll system to ensure accurate production of payroll checks, advices, and reports; ensures that payroll information is updated; provides input to computer systems staff for implementation of changes to earnings, deductions, and benefit programs.
• Identifies and implements new payroll system functionalities; reviews and identifies effects of changes on processes; assists in developing project plan and timeline; acts as an information source for Information Technology staff and key users to implement changes; verifies system functionality by testing; implements proposed processes; coordinates training of end users.
• Coordinates and implements system upgrades and updates; reviews and identifies effects of changes on internal and County-wide payroll processes; provides input for development of payroll interfaces and reports; troubleshoots payroll system problems; implements changes.
• Interfaces with representatives of other departments to establish, modify and/or correct errors in manual and automated payroll/personnel systems and/or the interpretation of documents governing payroll issues.
• May be assigned additional supervisory and/or routine administrative responsibilities; attends and participates in various managerial and staff meetings; receives and responds to payroll related problems and issues from management and other departments; attends workshops and seminars.
• Performs other duties of a similar nature or level as assigned.

Knowledge of:

·         Laws, policies, regulations and procedures governing the local government payroll processes.

·         Payroll tax and deduction regulations and practices.

·         Generally accepted accounting standards and principles associated with payroll services.

·         Automated payroll systems.

·         Supervisory practices and techniques.

Skill to:

·         Utilize basic office equipment.

Ability to:

·         Supervise the work of others engaged in providing payroll services; effectively delegate responsibility and authority to others; determine and evaluate levels of achievement and performance; secure cooperation and teamwork among professional and/or support staff.

·         Interact with others to identify and solve County-wide payroll related problems and to improve payroll services.

·         Understand, interpret and explain laws, regulations, and policies governing payroll program operations.

·         Communicate effectively both verbally and in writing; demonstrate tact and diplomacy.

·         Use an electronic accounting system.

·         Read, understand, and interpret computer printouts containing payroll data.

·         Project consequences of decisions.

·         Understand and communicate goals and objectives of the section and the department.

·         Establish and maintain cooperative working relationships.

·        Collect and analyze data to establish/identify needs and evaluate program effectiveness; understand program objectives in relation to departmental goals and procedures; prepare narrative and statistical reports.

·        Comply with laws, regulations, and professional practices governing payroll program services and operations.

·         Understand and analyze expenditure reports.

·         Maintain accurate records and document actions taken.

·         Organize and prioritize work assignments.

·         Research regulations, procedures and/or technical reference materials.

·         Interpret administrative directions and operational policies and procedure.

·         Maintain confidentiality of information.

Experience:

Four (4) years of experience in payroll accounting, which includes two (2) years of lead or supervisory experience.

Education Substitution: 

An Associate’s degree or higher from an accredited college with a major in Accounting, Finance, Economics, Business Administration, or a closely related field may substitute for two years of payroll experience but will not substitute for the two (2) years of the required lead or supervisory experience.

· Mobility and Dexterity: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).  Tasks may involve extended periods of time at a keyboard or workstation.

· Vision:  Some tasks require visual perception and discrimination. Work may include near vision for extended periods of time. 

• Hearing/Talking: Positions in this class require the employee to perceive the nature of sounds at normal speaking levels with or without correction.  Some tasks require oral communications ability.

• Tasks are performed in an office environment with no risk of exposure to adverse environmental conditions.