Under general direction, plans, organizes and directs the activities of the County Registrar of Voters Division of the Department of Management Information Systems in administering all elections in the County, maintaining the voters’ registration list and maintaining voter precincts; serves as a member of the department’s senior management team.
Position reports to the Chief Information Officer and is responsible for planning, directing and participating in the overall operations of the Elections Division, including developing goals and procedures, registration of voters, conducting primary, general and special elections; receiving and verifying nominations and citizen petitions, tabulating and certifying election results to the Secretary of State.
Examples of Duties
Plans, organizes and directs the operations of the Elections Division of the Department of Management Information Systems to ensure delivery of mandated and other services in compliance with local, state and federal regulations, legislation, codes and policies; formulates goals and policies; evaluates operational performance; reviews work methods and division procedures to ensure effective work flow; reviews legislation, regulation and judicial decisions to determine effect on division operations; directs changes in operations and procedures; coordinates operations with management team members and representatives of other County departments and political agencies.
Supervises and participates in the work of the Elections Division; reviews and mediates personnel problems; hires and participates in training of staff; conducts staff meetings and ensures effective communication of changes in policies and procedures; provides technical expertise.
Prepares the division budget; projects estimated expenditures; prepares invoices to bill other agencies for services provided by the Elections Division; directs and monitors the maintenance of statistics related to costs and administering elections; prepares statements for state mandated reimbursable costs and monitors their receipt.
Participates in the preparation of the voter registration list; purging of the voter registration list and of election materials for polling places; coordinates the preparation and printing of sample ballots and directs the establishment of precinct boundary lines and of polling places; the preparation of precinct maps, mailing labels and election abstracts; receives and verifies nominations and citizen petitions; assigns temporary election workers to polling places.
Meets with representatives of federal, state and local agencies to achieve common objectives and share information.
Knowledge, Skills & Abilities
Working knowledge of California Elections and Governmental codes and other codes as they pertain to conducting elections and the registration of voters which demonstrates the ability to read, interpret and apply codes to a process.
Working knowledge of the principles and techniques of supervision and training.
Working knowledge of office management, records management, work simplification and layout and recordkeeping methods and control systems.
Working knowledge of the principles of budget administration and/or accounting procedures. Working knowledge of automated information systems from a user perspective.
Knowledge of the County’s election processes and procedures. Knowledge of operating balloting machines.
Knowledge of data processing as applied to the election process.
Some Knowledge of purchasing procedures.
Operate office equipment including a personal computer, copy and fax machines and printers.
Ability to plan, organize and administer election services; understand, interpret and explain laws, regulations and policies governing election program operations; comply with laws, regulation and professional practices governing election program services and operations; Establish time tables and coordinate activities to meet deadlines required by various election codes; direct the work of others engaged in election activities; formulate, promote and implement a variety of election programs.
Recognize and respect limit of authority and responsibility; interpret political and administrative direction and incorporate into operational policy and procedures; plan, coordinate and initiate actions necessary to implement policy and administrative decisions; develop and implement operational procedures; understand program objectives in relation to departmental goals and procedures; identify and analyze administrative problems and implement operational changes.
Prepare budgets, funding proposals and narrative and statistical reports; understand and analyze expenditure reports.
Plan, organize, assign, supervise and evaluate work of subordinate staff and temporary workers; secure cooperation and teamwork among professional and/or support staff; determine and evaluate levels of achievement and performance; interviewing, hiring and training of staff.
Communicate effectively both verbally and in writing; communicate effectively with people of diverse socio-economic backgrounds and temperaments; establish and maintain cooperative working relationships; demonstrate tact and diplomacy.
Research regulations, procedures and/or technical reference materials; collect and analyze data to establish/identify needs and evaluate program effectiveness; draw logical conclusions and make appropriate recommendations; make decisions and independent judgments.
Maintain accurate records and document actions taken; prepare clear and concise reports; maintain confidentiality of information.
Determine the appropriate course of action in emergency or stressful situations.
Education and Experience
EDUCATION A Bachelor’s degree from an accredited college or university is required, preferably in Business Administration, Public Administration, Political Science or closely related field.
EXPERIENCE Five (5) years of progressively responsible experience in preparing for and administering elections, supplemented with experience in management, supervision, and budget administration and which demonstrates possession of and competency in requisite knowledge and abilities.
Five (5) years of progressively responsible management experience including supervision, administering the implementation of policies, procedures or programs, planning, and budget preparation; Experience must have included a minimum of one (1) year of preparing for and administering elections, in a management role.
Possession of a valid Class C California Drivers license is required.
Independent travel is required.
Incumbents may be required to perform duties which may include lifting objects weighing less than 25 pounds.
Incumbents may be required to work outside normal business hours.