The Budget Officer is responsible
for the direct management and coordination of the County's long-term budget
preparation processes.The incumbent prepares
the multi-year budget models with budget assumptions, forecasts, estimates and
narrative justifications, budget presentations/ enactments, and
implementation.The incumbent provides
expert level authority and consultative services on budget and fiscal issues to
elected officials, executive management, and line departments' managerial, budget,
analytical, and accounting staffs.
The Budget Officer is a single-position executive management level class
located within the County Administrator’s Office.It receives broad administrative and policy
direction from the Board of Supervisors and the County Administrative Officer.
The Budget Officer provides technical oversight to all professional and
management staff performing budget development and administration, and
financial analysis and projections for line departments.The incumbent may provide direct supervision
to the analysts, accountants, technical, and clerical-support staff assigned to
performance requires the highest degree of ingenuity, judgment, independence,
expert level skill, and full management authority in applying budget-related
laws, regulations, policies, procedures, methods, and techniques and in
carrying out the County's complex budgetary and financial assignments.
differs from the:
County Administrative Officer, which assists
the County Administrative Officer in the management of County activities and supervises
a professional staff that provides consultation on fiscal management, program development,
and evaluation to County managers.
Management Analyst (Principal), which has management level responsibility for reviewing, researching,
analyzing and preparing annual proposed and final budget estimates for a major
countywide program or a group of departments and budget units.The Budget
Officer then analyzes, modifies, and incorporates
this information into the final County budget.
The Essential Duties include but are not limited to:
Establishes and directs the preparation, implementation, and evaluation of the County's budget models in conjunction with proposed and final multi-year budgets; develops budget assumptions, forecasts, detailed estimates, and narrative and statistical justifications; and develops and submits proposals and recommendations for appropriations, re-apportionments, deferrals, rescissions, and borrowing.
Develops and implements County-specific budget policy statements, regulations, instructions, financial reporting standards, analytical methods, regulatory procedures, and monitoring systems for mandatory use.
Analyzes and consolidates budget estimates received from departments and other budget units into the final annual budget document to create the County's balanced, multi-year budget with revenue sources and funding needs.
Plans and conducts complex budgetary, financial, and operational analyses and studies. Develops recommendations while dealing with uncertainty due to short and rapidly changing program and financial/budgetary deadlines and objectives; gaps and conflicts in program and financial/budgetary information; lack of predictive data; conflicting program and financial/budgetary objectives; and changing guidelines.
Recommends changes in funding and budget plans that may require executive management and elected officials to revise substantive programs. Adjusts and modifies long-range budget plans to reflect feedback from the budget execution process and in accordance with changes in the goals of County's projects and programs.
Serves in an expert consultant role to the Board of Supervisors and County Administrative Office and departmental management on financial and revenue issues and strategies; provides significant input into policy, operational, and service delivery decisions; implements and facilitates policy and programmatic changes as required.
Provides technical authority expertise and services to line departmental staff to analyze, advice, and recommends specific solutions to budget formulation, justification, presentation, and execution issues related to multi-year appropriations and other budgetary processes.
Supervises budget and administrative analysts, accountants and clerical staff.
Testifies before elected officials, executive cabinets, and other examining and fund-granting authorities regarding proposed budgets and resource allocation plans; clarifies reports and findings; gains support for estimated budget needs.
Represents the County in meetings with public officials, other public agencies, and civic groups in order to gather input, assess needs, develop priorities, and implement and maintain effective countywide projects and programs.
Presents findings and recommendations to line management, labor organizations, media, community groups and the public in lay terms; and responds to questions.
Prepares a variety of correspondence, narrative, and statistical reports, procedures and other written materials; accesses varied databases and uses information from various sources to prepare materials.
Performs other duties of a similar nature or level.
Knowledge, Skills & Abilities
Applicable federal, state and local laws, regulations, and procedures affecting local government's budget and fiscal activities; auditing; investment; debt management and issuance; and contract and grant administration
California State guidelines and standards in the County Budget Act; generally accepted accounting principles; guidelines and standards of the Government Finance Officers Association (GFOA)
Principles and practices of financial analyses; budget planning, developing, implementing, record-keeping, reporting, and controlling within local government; long-range fiscal planning and management; revenue forecasting; and funding sources
Applicable federal, state and local laws, regulations, and procedures affecting local governmental operations
Philosophy, objectives, trends, techniques and principles of public administration, organization and management
Practices and techniques of administrative analyses and procedures, statistical methodologies, and report preparation
Relationship between local, state and federal governments, public interest groups and private enterprise as they affect local government
Legislative processes of local, state and federal governments
Effective techniques for speaking before groups and making public presentations
Management principles and practices, including work planning, supervision, and business management
Financial software packages used in budget analysis including spreadsheet, database, and graphic software
Oral and written communications, business correspondence, and report writing
Standard office procedures, practices, equipment, personal computers, and software
Planning, performing and/or directing the performance of complex financial, budget, revenue, and strategic planning analyses, budget preparation, implementation, and monitoring
Directing work consistent with goals and priorities
Using modern office equipment, and computers and related software applications
Managing multiple priorities simultaneously
Analyzing problems and data, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals
Communicating information and ideas clearly and concisely orally and in written formats
Preparing planning, narrative, fiscal and statistical reports, records, correspondence, and proposals
Conducting research; collecting and analyzing data
Developing timetables for obtaining needed funding for new or modified substantive government programs
Developing and rendering authoritative interpretation of County and legal orders, guidelines and directives, and policies and precedents within and across County lines
Selecting and using different and unrelated analytical techniques and methods as needed; develop new budgeting techniques and methods for forecasting long-range funding needs (e.g., three to five years plus into the future); and initiate and develop efficient, cost-effective policies for countywide use
Researching, analyzing, projecting consequences of decisions, drawing valid conclusions, and making effective recommendations on management, budgetary and fiscal practices, procedures and problems
Monitoring legislative and regulation changes; interpreting and assessing the impact on the formation and execution of County budgets; and recommending operational and procedural changes as required
Representing the office and the County in meetings with the public and before public bodies
Working with financial authorities and commissions, bond issuers, underwriters, credit rating agencies, investors and others
Utilizing spreadsheets and financial, budget, and statistical software packages to analyze financial data, spot trends, and develop forecasts
Supervising, evaluating, training, and developing staff
Overseeing and evaluating staff and assigned work unit(s)
Preparing logical, accurate, comprehensive, and legally sound narrative and statistical analyses, reports, correspondence, procedures and other written materials; presenting complex financial and budget concepts and strategies in easy-to-understand language
Establishing and maintaining cooperative working relationships with the Board of Supervisors, County Administrative Officer, elected officials, staff and a variety of citizens and public and private organizations
Education and Experience
degree from an accredited college or university in public financial management,
business/public administration, economics, governmental accounting, or other
fields directly related to the budget, fiscal, and management duties of this
Ten (10) years of experience that included broad
and extensive responsibility for the budgetary process of a large and/or
complex public agency including independently performing budget analyses,
preparation, and control; analyses and development of fiscal and budgetary
policies and procedures which includes Five (5) years of increasingly
responsible experience in organizational finance including principal
involvement in the development and administration of an organization’s overall
Master's Degree is
The objective of these
minimum qualification patterns is experience demonstrating that the individual
functioned as a technical authority in budget preparation and implementation
function for a large local jurisdiction; provided full scope management
direction to professional staff; and participated in management, policy, and
fiscal matters that had significant countywide and intergovernmental impact.
Budget and fiscal
management experience in SolanoCounty service is usually
required although other governmental or private enterprise experience may
provide some of the necessary background.
California Drivers License, Class C
Ability to qualify for a fidelity bond is desirable
Professional certifications, such as the Certified Government Finance Manager (CGFM), are desirable
Positions in this class typically require reaching,
standing, walking, fingering, grasping, talking, hearing, seeing, and
Sedentary Work: Exerting up to 10 pounds of force
occasionally and/or a negligible amount of force frequently or constantly to
lift, carry, push, pull or otherwise move objects, including the human
body.Sedentary work involves sitting
most of the time.Jobs are sedentary if
walking and standing are required only occasionally and all other sedentary
criteria are met.