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EEDD Program Assistant - Part-Time

Employment & Economic Development Department

Recruitment #1022-TS9240-TM

Introduction

This recruitment is being held to fill (5) part-time vacancies in the Employment and Economic Development Department and to establish a referral list to fill future vacancies.

Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.

NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail.

TYPICAL DUTIES

When Assigned to Intake/Eligibility:
  • Assists program applicants in completing program application forms; reviews applications for completeness and accuracy assists in reviewing certification packets for completion; assists with the administration of testing activities.
  • Explains routine program eligibility criteria to applicants, in person or over the phone, and applies eligibility criteria to determine applicant eligibility; may conduct phone eligibility screenings; refers unusual or difficult eligibility issues to higher-level staff.
  • Requests, gathers, and compiles information and documentation as needed from program applicants, staff, or other agencies; assigns codes to applicant files based on established procedures.
When Assigned to Outreach/Placement:
  • Assists with conducting routine program outreach activities; may help prepare outreach materials; assists in promoting services and programs at job fairs and various community events; explains program activities and requirements to interested parties.
  • Conducts routine applicant interviews to help determine possible job placements based on their needs, areas of service interest, talents, and skills; assists in screening applicants by phone or in person; assists in pre-screening resumes.
  • Assists in reviewing job orders and preparing job descriptions; assists in contacting employers to verify minimum qualifications and skills desired; arranges for applicant interviews with prospective employers.
  • Assists in orienting program applicants; assists in monitoring placements for proper employer-employee conduct; receives and properly responds to worksite complaints or issues; refers clients to other services, such as counseling or training, as appropriate.
For All Assignments:
  • Provides routine customer assistance in the WorkNet Center; helps customers navigate through online applications and search engines.
  • Answers and makes phone calls; maintains logs and routine records and files.
  • Performs routine office-related procedures and operates standard office equipment.
  • May enter and maintain data in established logs, spreadsheets, databases, or other documents; may prepare routine correspondence and complete forms.
  • May perform routine calculations using basic arithmetic, including fractions and percentages.
  • Assists case management workers by performing other related duties as assigned.

MINIMUM QUALIFICATIONS

Note:  Supplemental application must be submitted with employment application. 

Experience:  Six months performing routine clerical or general office support duties, preferably for a social service employment program or agency. 

Substitution:  Completion of 15 semester units at an accredited college or university may be substituted for the above-required experience. 

License:  Possession of a valid California driver’s license. 


KNOWLEDGE

Basic principles of employment-related social service programs; standard office practices and procedures; basic interviewing and public relations techniques; basic principles of proper workplace conduct; basic recordkeeping and reporting methods; basic English language mechanics; standard arithmetic.

ABILITY

Read, write, speak, and understand English at a level sufficient to read job-related materials and communicate information to clients; make presentations to individuals and groups; gather, organize, input and maintain information; understand and follow oral and written instructions; understand and apply job-related regulations, policies, procedures, and other requirements; conduct employment-related interviews; evaluate the program eligibility and employability of clients based on established criteria; establish and maintain effective working relationships with individuals from a wide variety of backgrounds; communicate effectively, both orally and in writing.

PHYSICAL/MENTAL REQUIREMENTS

Mobility—frequent operation of a data entry device; repetitive motion; sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting; climbing stairs; occasional driving; Lifting—frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual—constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking—frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological—occasional decision making and public contact; Special Requirements--some assignments may require working weekends, nights, and/or occasional overtime; Environmental—occasional exposure to varied weather conditions.

Equal Opportunity Employer

San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation.  For more information go to Equal Employment Opportunity Division (sjgov.org).

Accommodations for those covered by the Americans with Disabilities Act (ADA):

San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

BENEFITS

Part-Time Employee Benefits: Part-time employees who meet the appropriate eligibility criteria may receive health insurance benefits and step increases.

Selection Procedures

Applicants for part-time and temporary recruitments who meet the minimum qualifications are either referred to the hiring department for further selection or they may be required to take a written examination.  If a written examination is given, the top candidates may be referred to the hiring department for further selection.

Testing Accommodation:  Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. 

Physical Exam:  Some classifications require physical examinations.  Final appointment cannot be made until the eligible has passed the physical examination.  The County pays for physical examinations administered in its medical facilities.

Pre-employment Drug Screening Exam:  Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment.  Final appointment cannot be made until the eligible has passed the drug screen.  The County pays for the initial drug screen.

 

Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grandparent, grandchild or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when:

  • They are related to the Appointing Authority, or

  • The employment would result in one of them supervising the work of the other

Department Heads may establish additional limitations on the hiring of relatives by departmental rule.

Proof of Eligibility:  If you are offered a job, you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S.

HOW TO APPLY

Apply Online:       

www.sjgov.org/department/hr

By mail or in person:  

San Joaquin County Human Resources

44 N. San Joaquin Street Suite 330

Stockton, CA 95202                                  

 

Office hours:               
Monday – Friday 8:00 am to 5:00 pm; excluding holidays.

Phone:  (209) 468-3370 

 

Job Line:

For current employment opportunities please call our 24-hour job line at (209) 468-3377. 

When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. (The County assumes no responsibility for mailed applications which are not received by the Human Resources Division).  

San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.

Equal Opportunity Employer:  San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation.  For more information go to
www.sjgov.org/department/hr/eeo.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
View and print the official application form as an Acrobat pdf file. scannable paper application A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in.
Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email, or apply for a job in person at the San Joaquin County Human Resources Division.

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San Joaquin County
Human Resources Division  Stockton, CA 95202
E-mail | Phone: (209) 468-3370 | 8am - 5pm M-F | Powered by JobAps