Accounting Technician II
Recruitment #0120-RO3012-01
Approximate Salary | $4,105 - $4,990/month |
---|---|
Opening Date | 1/21/2020 12:00:00 PM |
Closing Date | 1/31/2020 11:59:00 PM |
Employment Type |
Full-Time
|
Analyst | Chas Conley |
Introduction
This examination is being given to fill vacancies in the Auditor-Controller's Department and to establish an eligible list which may be used to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.
To qualify, candidates must be currently employed by the San Joaquin County Auditor-Controller’s Office and meet all eligibility requirements for promotional opportunities.
TYPICAL DUTIES
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Provides supervision, training, and/or lead direction to an assigned unit of clerical and/or accounting clerical employees engaged in performing duties related to assigned functions; serves as resource person to supervised employees; answers questions regarding procedures, rules, regulations, assists employees with difficult work.
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Maintains a set of complex financial and statistical records by posting transactions to journals and ledgers; adjusts accounts according to established procedures; prepares worksheets, trial balances, and financial statements.
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Supervises and participates in the gathering, compiling and evaluation of financial, statistical, and operational data for reports to County, state, and federal agencies.
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Maintains cost accounting records by supervising and participating in the computing, allocating, and posting of costs to various accounts; computes and allocates charges and depreciation costs; prepares summaries and cost statements.
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Projects financial needs based on past or projected expenditures, salaries, wages, and operating costs.
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Examines documents, records, forms, and computer print-outs for accuracy, completeness, and conformance to applicable rules and regulations; reconciles departmental accounting records with those of the County Auditor-Controller.
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Assists administrative personnel in analyzing statistical and financial data and in preparing special reports; furnishes information by searching for and abstracting specialized or technical data; sends materials and form letters or composes routine letters.
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Identifies, researches, and take corrective actions to resolve issues related to area of assignment; integrates financial system changes and necessary staff training in response to changes in regulations and programs.
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Serves as liaison with internal departmental customers or external direct customers to resolve issues and/or provide information; provides explanations of laws, regulations, policies, or procedures.
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May prepare and maintain personnel and payroll records.
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May prepare financial or statistical worksheets, requisitions, forms, form letters, and miscellaneous reports; operates adding machines, calculators, microfiche readers, computer terminals, and cash registers.
MINIMUM QUALIFICATIONS
EITHER PATTERN I
Experience: Two years as an Accounting Technician I in San Joaquin County service.
OR PATTERN II
Experience: Two years experience equivalent to an Accounting Technician I in San Joaquin County service; OR five years of responsible journey level technical financial or fiscal statistical record keeping experience.
Substitution: a) One year of business training in an approved vocational training program may substitute for one year of the above required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above required experience.
AND
License: Possession of a valid California driver’s license if required by the nature of the assignment.
KNOWLEDGE
Principles and practices of bookkeeping; methods of compiling, computing, and presenting statistical and financial information; principles and techniques of supervision and training; basic principles of staff planning and utilization; mathematics; record keeping principles and techniques; filing systems and procedures; methods of locating and verifying information; principles and techniques of effective oral and written communications; basic public relations techniques; modern office procedures, practices, and equipment including computers and applicable software applications such as spreadsheets, databases, and electronic data processing systems; basic spelling, punctuation, and grammar; basic principles for processing payroll and personnel records may be required for some positions.
ABILITY
Train and supervise others; plan, schedule, evaluate, and assign work; evaluate and establish clerical and clerical accounting procedures; read, understand, and apply written regulations and other job related materials; understand and follow detailed instructions; code and sort items into categories; review work for accuracy and procedural conformance; maintain confidentiality of information; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; adapt to changing technologies and learn the functionality of new equipment and systems; use adding machine and calculator; communicate effectively with others, both orally and in writing; work neatly, accurately and systematically; prepare financial and statistical reports, charts, and graphs.
PHYSICAL/MENTAL REQUIREMENTS
Mobility-Frequent operation of a data entry device and sitting for long periods of time; occasional standing for long periods of time, walking, pushing/pulling, bending/squatting, driving, and climbing stairs; Lifting-Frequently 5 lbs or less; occasionally 5 to 30 lbs; Visual-Constant use of overall vision and reading/close-up work; frequent need for color perception, hand/eye coordination, and field of vision; Dexterity-Frequent holding, reaching, grasping, repetitive motion, and writing; Hearing/Talking-Frequent hearing of normal speech, hearing on the telephone, talking in person and on the telephone; Emotional/Physiological Factors-Frequent decision making, concentration, and working alone; occasional public contact; Special Requirements-Some assignments may require occasional working weekends, nights, and/or occasional overtime; Environmental Conditions-Occasional exposure to noise, dust, and poor ventilation.
BENEFITS
Employees hired into this
classification are members of a bargaining unit which is represented
by SEIU Local 1021.
Health Insurance: San Joaquin County
provides employees with a choice of three health plans: a Kaiser Plan, a
Select Plan, and a Premier Plan. Employees pay a portion of the cost of
the premium. Dependent coverage is also available.
Dental Insurance: The County provides
employees with a choice of two dental plans: Delta Dental and United
Health Care-Select Managed Care Direct Compensation Plan. There is no
cost for employee only coverage in either plan; dependent coverage is available
at the employee’s expense.
Vision Insurance: The County provides vision
coverage through Vision Service Plan (VSP). There is no cost for employee
only coverage; dependent coverage is available at the employee’s expense.
For more detailed information
on the County’s benefits program, visit our website at www.sjgov.org under
Human Resources/Employee Benefits.
Life Insurance: The County provides
eligible employees with life insurance coverage as follows:
1
but less than 3 years of continuous service:
$1,000
3 but less than 5 years of continuous service:
$3,000
5 but less than 10 years of continuous service:
$5,000
10 years of continuous service or more:
$10,000
Employee may purchase
additional term life insurance at the group rate.
125 Flexible Benefits Plan: This is a voluntary
program that allows employees to use pre-tax dollars to pay for health-related
expenses that are not paid by a medical, dental or vision plan (Health Flexible
Spending Account $2550 annual limit with a $500 carry over); and dependent care
costs (Dependent Care Assistance Plan $5000 annual limit).
Retirement Plan: Employees of the
County are covered by the County Retirement Law of 1937. Please visit the
San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for
more information. NOTE: If you are receiving a retirement allowance
from another California county covered by the County Employees’ Retirement Act
of 1937 or from any governmental agency covered by the California Public
Employees’ Retirement System (PERS), you are advised to contact the Retirement
Officer of the Retirement Plan from which you retired to determine what effect
employment in San Joaquin County would have on your retirement allowance.
Deferred Compensation: The County
maintains a deferred compensation plan under Section 457 of the IRS code. You
may annually contribute $18,000 or 100% of your includible compensation,
whichever is less. Individuals age 50 or older may contribute to their plan,
up to $24,000. The Roth IRA (after tax) is
also now available.
Vacation: Maximum earned
vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days
after 10 years; and 23 days after 20 years.
Holidays: Effective July 1,
2017, all civil service status employees earn 14 paid holidays each year.
Please see the appropriate MOU for details regarding holidays,
accruals, use, and cash ability of accrued time.
Sick Leave: 12 working days of
sick leave annually with unlimited accumulation. Sick leave incentive:
An employee is eligible to receive eight hours administrative leave if
the leave balance equals at least one- half of the cumulative amount that the
employee is eligible to accrue. The employee must also be on payroll
during the entire calendar year.
Bereavement Leave: 3 days of paid
leave for the death of an immediate family member, 2 additional days of accrued
leave for death of employee’s spouse, domestic partner, parent or child.
Merit Salary Increase: New employees will
receive the starting salary, which is the first step of the salary range.
After employees serve 52 weeks (2080 hours) on each step of the range, they are
eligible for a merit increase to the next step.
Job Sharing: Employees may agree
to job-share a position, subject to approval by a Department Head and the
Director of Human Resources.
Educational Reimbursement
Program: Eligible employees may be reimbursed for
career-related course work up to a maximum of $850 per fiscal year. Eligible
employees enrolled in an approved four (4) year College or University
academic program may be reimbursed up to $800 per semester for a maximum
of $1600 per fiscal year.
Parking Supplemental Downtown
Stockton: The County contributes up to $17 per pay period for
employees who pay for parking and are assigned to work in the Downtown Core
Area.
School Activities: Employees may take
up to 40 hours per year, but not more than eight (8) hours per month, to
participate in their children’s school activities.
Selection Procedures
Civil
Service Rule 10 – Section 3 – Eligibility for Promotional Examinations
To compete in a promotional
examination, an employee must:
A. Meet the minimum
qualifications of the class on or before the final filing date for filing
applications.
B. Meet one of the following
qualifying service requirements:
1. Have permanent status in the
Classified Service.
2. Probationary, part-time, or
temporary employees who have worked a minimum of 1040 hours in the previous 12
months or previous calendar year.
3. Exempt employees who have
worked a minimum of 2,080 continuous and consecutive hours.
C. Have a rating of satisfactory or better on the last performance
evaluation.
D. If a person whose name is on a promotional list is separated
(except for layoff) the name shall be removed from the promotional list of the
action.
Employees who meet the minimum qualifications will go through
one of the following examination process:
§ Written Exam:
The civil service written exam is a multiple choice format. If the written
exam is administered alone, it will be 100% of the overall score.
Candidates must achieve a minimum rating of 70% in order to be placed on the
eligible list.
§ Oral Exam: The oral exam is
a structured interview process that will assess the candidate’s education,
training, and experience and may include a practical exercise. The
oral exam selection process is not a hiring interview. A panel of
up to four people will determine the candidate’s score and rank for placement
on the eligible list. Top candidates from the eligible list are referred
for hiring interviews. If the oral exam is administered alone, it will be
100% of the overall score. Candidates must achieve a minimum rating of
70% in order to be placed on the eligible list.
§ Written & Oral Exam: If both a written exam and an oral exam is administered,
the written exam is weighted at 60% and the oral exam is weighted at 40% unless
otherwise indicated on the announcement. Candidates must achieve a
minimum rating of 70% on each examination in order to be placed on the eligible
list.
§ Rate-out: A rate-out is an
examination that involves a paper rating of the candidate’s application using
the following criteria: education, training, and experience. Candidates will
not be scheduled for the rate-out process.
Note: The rating of 70 referred to may be the same or other
than an arithmetic 70% of the total possible points.
Testing
Accommodation: Candidates who require
testing accommodation under the Americans with Disabilities Act (ADA) must call
Human Resources Division at (209) 468-3370 prior to the examination date.
Eligible
Lists: Candidates who
pass the examination will be placed on an eligible list for that
classification. Eligible lists are effective for nine months, but may be
extended by the Human Resources Director for a longer period which shall not
exceed a total of three years for the date established.
Certification/Referral: Names from the eligible list will be referred to the hiring
department by the following methods.
§ Rule of Five:
The top five names will be referred for hiring interviews. This applies
only to department or countywide promotional examination.
Physical
Exam: Some classifications require
physical examinations. Final appointment cannot be made until the eligible has
passed the physical examination. The County pays for physical examinations
administered in its medical facilities.
Employment
of Relatives: Applicants who are relatives of
employees in a department within the 3rd degree of relationship, (parent,
child, grand parent, grand child or sibling) either by blood or marriage, may
not be appointed, promoted, transferred into or within the department when;
· They
are related to the Appointing Authority or
· The
employment would result in one of them supervising the work of the other.
Department Head may establish
additional limitations on the hiring of relatives by departmental rule.
HOW TO APPLY
Apply
Online:
www.sjgov.org/department/hr
By mail or in person:
San
Joaquin County Human Resources
44 N. San Joaquin Street Suite
330
Stockton, CA
95202
Office
hours:
Monday – Friday 8:00 am to 5:00
pm; excluding holidays.
Phone: (209)
468-3370
Job
Line:
For current employment
opportunities please call our 24-hour job line at (209)
468-3377.
When a final filing date is indicated, applications must be filed
with the Human Resources Division before 5:00 p.m. or postmarked by the final
filing date. Resumes will not be accepted in lieu of an application.
Applications sent through county inter-office mail, which are not received by
the final filing date, will not be accepted. (The County assumes no
responsibility for mailed applications which are not received by the Human
Resources Division).
San
Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in
compliance with the Federal Drug Free Workplace Act of 1988. This policy is
enforced by all San Joaquin County Departments and applies to all San Joaquin
County employees.
Equal Opportunity Employer: San Joaquin County is an Equal
Employment Opportunity (EEO) Employer and is committed to providing equal
employment to all without regard to age, ancestry, color, creed, marital
status, medical condition, national origin, physical or mental disability,
political affiliation or belief, pregnancy, race, religion, sex, or sexual
orientation. For more information go to www.sjgov.org/department/hr/eeo.