San Joaquin County Human Resources Division

Please complete the following Supplemental Questions. Your responses will be evaluated and considered as part of your employment application and will assist in determining if you meet the minimum requirements for Executive Secretary.

Provide your experience in performing the following areas of secretarial work for management or executive level staff. Include in your response the level of management staff that you performed these duties for. If you do not possess experience in the area noted, simply mark "N/A" in the response box. (Please note: The experience noted in this area must tie back to the employment section of your application so that the Employer, Job Title, Dates of Employment, and Hours per Week Worked can be verified).

Provide details on duties of preparing and distributing agendas and/or minutes for management, board or commission meetings. Include in your answer if you assumed the role note taker or any other administrative responsibility during these meetings.

Provide details on duties related to scheduling and coordinating meetings for management or executive level staff. Include the types of meetings you scheduled and the scope of your role coordinating with attendees.

Provide details on duties related to managing and/or coordinating travel arrangements for management or executive level staff.

Provide details on duties related to receiving or screening visitors, calls and/or mail for management or executive level staff. Include in your answer the types of phone calls typically received.

Provide details on duties related to records management or document tracking responsibilities. Include in your answer if duties included organizing and filing documents based on records retention practices, the types of documents you were responsible for and your role in retrieving documents for purposes of  responding to public records request, audits, or legal matters.

Please rate your level of proficiency utilizing the following Microsoft Software by using the guide noted below:

Highly Proficient: Needs no training; can utilize many of the current functionality features without assistance. Typically used daily to complete tasks.

Proficient: May need some Intermediate training; can utilize most of the current functionality features with little to no guidance. Typically used on a regular basis to complete tasks.

Marginally Proficient: Beginner refresher and Intermediate Training will be needed; familiar with program but have not utilized on a regular basis and may need some guidance to utilize needed functionality features. Rarely utilized on a regular basis to complete tasks.

Not Proficient: Beginner and Intermediate Training will be needed; not familiar with the program and will need guidance to utilize needed functionality features. No experience utilizing at all to complete tasks.

Microsoft Excel:

Microsoft Word:

Microsoft Outlook:

Microsoft PowerPoint:

Microsoft Access: