1840 Junior Management Assistant

Recruitment #TEX-1840-903392


Announcement reopened on May 06, 2019. Previous applicants need not reapply.

This Temporary Exempt - Full Time position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer. This position has an anticipated duration of no more than two (2) years and will not result in an eligible list or permanent civil service hiring.

The mission of the San Francisco Department of Elections’ (Department) is to conduct all public federal, state, district and municipal elections in a manner that is free, fair, and functional. The Department follows rules and regulations established by federal, state, and local laws, including the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. To inspire confidence in the integrity of the elections processes, the Department operates in an open and transparent manner. Programs and services offered to voters by the Department are continually expanding in response to changes in legislation, advancements in technology, and public expectations, requiring the Department to continually develop and implement current and relevant educational material. As part of its commitment to providing up-to-date voter education and outreach to residents of San Francisco, the Department of Elections maintains a presence on social media and is now seeking a Social Media and Brand Coordinator to create and post content in the Department’s social media accounts and assist with developing and maintaining the Department’s brand.

The person in this position will maintain the responsibility for cultivating the Department’s social media presence and preserving brand consistency through a wide variety of public-, candidate-, and poll worker-facing materials, tools, and presentations.

This position carries with it the critical responsibility of accurately and officially representing Department of Elections’ programs and services to the public.

The person in this position must possess verifiable and recent experience in graphic design for print and digital presentations, using web design and graphic tools such as Web Content Management, InDesign, Powerpoint, PhotoShop, and Illustrator.

Those who are interested in this position are required to provide a cover letter explaining why they would be a good fit for the position. Applicants are also required to submit samples of their prior work that are responsive to the main functions of the position.

In maintaining the Department’s social media presence, the person in this position will:

  • Create engaging prose, photo, and video content for the Department’s social media accounts, including Facebook, Twitter, Instagram, and YouTube.
  • Post content designed to sustain reader engagement with elections and facilitate learning about services and programs offered by the Department.
  • Bring awareness of upcoming election dates and deadlines, relevant election-related news, and the opportunities to observe various election processes.
  • Collaborate with Department personnel in developing an optimal online posting schedule, incorporating web traffic and reader engagement metrics.
  • Utilize digital alerts and research different topics to explore new trends with the goal of identifying the most effective ways to attract prospective followers.
  • Train co-workers to use social media and related digital applications.
  • Actively monitor and respond to social media comments and queries from members of the public.

To develop and ensure brand consistency, the person in this position will:

  • Develop and incorporate the Department’s brand consistency across the organization.
  • Create, modify, and customize branding for online content, communications, and training material that aligns with the Department’s brand strategy and design.
  • Perform an on-going audit of a wide variety of public-, candidate-, and poll worker-facing materials for brand consistency.
  • Communicate and ensure brand guidelines and brand consistency and usage across materials for voters, outreach partners, community organizations, and other City departments.
  • Create print-ready materials within established branding guidelines including flyers, brochures, reports, presentations, signage, web graphics, and other materials as needed.
  • The person in this position will maintain quality control of the Department’s photography repository.

The person in this position may perform other related duties as assigned, including presenting at various outreach events, organizing and facilitating community meetings, etc.

Work hours are generally 8 a.m. to 5 p.m., Monday through Friday; however, some evening and weekend overtime hours may be required, especially in election seasons. Working overtime is common during an election cycle as well as immediately before and after an Election Day during which the person in this position may work 60-70 hours a week. The Social Media and Brand Coordinator may require occasional lifting and moving of up to 40 pounds.

Desirable Qualifications

The stated desirable qualifications may be used to identify job finalists for hiring.

The ideal candidate for the Social Media and Brand Coordinator position will be aware of and familiar with the latest social media trends and have experience deploying social media tools and strategies. The ideal candidate will model a strong work ethic, possess both creativity and ability to complete the tasks within established timelines, and have the experience with organizing and managing a diverse set of responsibilities for independent and collaborative projects.

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field, or other areas closely related to specific department program or function.

Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Michael Cerles, by telephone at 415-557-4831, or by email at Michael.Cerles@sfgov.org.

Selection Plan

Those who are interested in this position are required to provide a cover letter explaining why they would be a good fit for the position. Applicants are also required to submit samples of their prior work that are responsive to the main functions of the position.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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