1840 Junior Management Assistant
|Department||Department of Public Health|
|Analyst||Margarita Gonzalez Diaz|
|Date Opened||4/5/2021 08:00:00 AM|
|Filing Deadline||4/12/2021 5:00:00 PM|
|Salary||$33.78 - $41.08/hour; $5,854.00 - $7,120.00/month; $70,252.00 - $85,436.00/year|
|Job Type||Temporary Exempt|
- Performs administrative and/or management functions in the areas of operations, budget, contract/grant development and/or office management/support services by planning, coordinating, supervising and/or evaluating the activities of assigned staff in order to accomplish departmental goals.
- Assists in the preparation of fiscal reports by monitoring expenditures and maintaining budget within the organizational goals and projections; reconciling accounts, performing financial analysis, gathering information, and preparing reports in order to ensure compliance with City and departmental policies, rules and regulations.
- Manages office and coordinates clerical & technical support activities by assigning and evaluating a variety of clerical/administrative functions, such as, data processing, inventory control, distributing or reproducing reports, performing personnel, purchasing & billing functions, invoices, statements, coordinating building security and maintenance, and facilities management.
- Prepares agenda items, attends department meetings, and/or makes presentations at various types of business meetings, including commission(s) meetings, inter-agency meetings or contract negotiations meetings on behalf of the department. May assist in scheduling of some of those meetings.
- May supervise and evaluate clerical and technical support staff by delegating and reviewing work assignments, counseling and assisting on performance evaluations, and coordinating duties to ensure that procedures, policies and regulations are followed.
- Gathers, compiles, analyze data and prepares reports using database programs, spreadsheets, various word processing applications, and statistical techniques to conduct surveys, needs assessments, evaluation reports, compile and analyze statistical data, conduct web pages research, and prepare reports for program evaluation.
- Assists in the development and recommends changes to rules, regulations, policies and procedures by proposing and reviewing provisions and evaluating the effect of proposed regulations, laws, etc., on specific or general personnel, budgeting and other management or administrative functions.
- Assists in the analyses of programs, proposals & projects by researching and reviewing related information either manually and/or electronically, reviewing documentation, interviewing experts, reading abstracts, prioritizes tasks and guidelines in order to accurately relay information to department supervisors.
- A basic understanding of the principles of racial equity, and experience applying an equity lens to your work.
- Experience working in government and navigating bureaucracy.
- Adaptable and responsive to feedback with a passion for learning and working collaboratively.
- Experience with coordinating a public health program.
- Experience working in a non-profit or public agency.
- Strong interpersonal and customer service skills.
- Ability to multi-task, prioritize, and work independently.
- Excellent verbal and written communication skills.
- Excellent analytical and critical thinking skills.
- Strong command of computer applications, specifically MS Office (Word, Excel, PowerPoint, Visio, Outlook).
- Ability to actively listen.
How To Apply
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- Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
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