1824 Principal Administrative Analyst

Recruitment #TEX-1824-065451

Introduction

Department:

The Department of Technology is the centralized technology services provider within San Francisco City & county government, delivering technology infrastructure and services to approximately 33,000 employees and 800,000 residents.  The department has an annual operating budget of over $130M and has over 200 employees.  Core service areas include: Infrastructure and Operations, Technology Security, Service Delivery & Management, Enterprise Applications, Project Management Office, Public Safety Systems & Wiring, Technology Administration, Policy & Governance and IT Public Communications.

Position:

The Department of Technology (DT) Finance Division is recruiting for a temporary Principal Administrative Analyst for the IDS (Interdepartmental Services) Revenue unit for a duration up to 24 months. The Revenue unit is responsible for all IDS work orders set up, appropriation of IDS budget, tracking of actual expenditures against budget, generating billing entries, working closely with client departments to resolve any billing issues, maintaining financial reports and dashboards for all project status and balances.

Under general administrative direction, the Principal Administrative Analyst will plan, organize, supervise, and conduct important, difficult, complex, and sensitive analytical work that has substantive impact on the operations of the Department of Technology's fiscal and administrative units work relating to generating and receiving revenues/cost recoveries in order to cover all expenses and to have a balanced book and strong fiscal performance.  This position will take the lead role on the IDS Revenue team. 

Essential Duties:

  • Lead and work with department’s current fiscal and analytical staff and confer with senior management staff to discuss, evaluate, and make policy and procedures recommendations to streamline end-to-end business processes for all Interdepartmental Services (IDS) work orders and outside agency Memorandum of Understanding (MOUs)
  • Establish, administer, monitor, coordinate and act as a liaison with DT and client departments’ Project Managers/Service Managers regarding execution and management of complex, multiple-source IDS work orders, direct-charge capital projects and/or grants
  • Direct and/or conduct monitoring for compliance with funding, legal, service and other requirements for IDS or MOU budgets, especially when funding sources are capital projects or grants
  • Direct and/or conduct data collection to ensure IDS expenditures are booked timely and correctly; advise department business units to ensure expenditures remain within the budget as agreed upon in Interdepartmental Service Agreements (ISAs) or outside agency MOUs; shift funds within guidelines; prepare and/or direct preparation of reports for management, Mayor’s Office, Board of Supervisors, Controller’s Office and other agencies
  • Direct and/or conduct difficult and complex analyses required to ensure that critical IDS/work orders data and reports are accurate, transparent, and timely available to senior management and client departments; analyses may include, but not limited to, evaluation of current revenue/expense analysis, cost/benefit analysis, needs analysis, trend analysis, variance analysis, rate and modeling analysis, statistical analysis, program analysis, organizational analysis and legislative/policy analysis
  • Direct and/or conduct difficult, complex and comprehensive analyses to evaluate existing and proposed IDS or capital projects; collaborate with senior management, outside experts and others to clarify overall mission, goals, problems and issues; develop and analyze performance outcome measures to evaluate and ensure department’s effectiveness in performing the requested work for IDS or capital projects, and overall fiscal/financial condition of department’s work order cost recovery structure and rate models
  • Direct and/or conduct research and evaluation of complex financial data/information required for the conversion from PeopleSoft, ServiceNow, and other external data sources to Power BI dashboard; collaborate with subject matter experts to develop complex evaluative processes, document findings, analyze alternatives and formulate recommendations for continuous improvement
  • Coach and provide training to team members in all financial aspects to ensure adherence to Controller’s policies and guidelines; provide performance feedback to staff and managers
  • Perform related duties as required.

Job Type:

The Temporary Exempt - Full Time position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointment officer.  The anticipated duration of this project position is twenty-four (24) months and will not result in an eligible list or permanent civil service hiring.

Nature of Work:

Incumbent must be willing to work 40 hours or more a week during the critical fiscal periods closing time as determined by the department.  Travel within San Francisco may be required.

Work Location:

Incumbent will conduct the majority of work at the Department of Technology, One South Van Ness Avenue, 2nd Floor.  However, there may be situations where the incumbent will be required to work at other sites throughout the City of San Francisco as necessary.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university, and six (6) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B, and five (5) years full-time-equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1824, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1823 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1824.

Desirable Qualifications:

  • Knowledge of City and County of San Francisco accounting, budget, and finance policies, procedures, and financial system (i.e. PeopleSoft)
  • Experience in managing financial performance of interdepartmental services, work orders, or capital projects
  • Experience in utilizing cloud computing platform (e.g. ServiceNow, Salesforce) to develop and manage digital workflows for business process
  • Excellent verbal and written communication skills; ability to negotiate with clients effectively

 

Note:

1) Medical Testing: Prior to appointment, eligible candidates must successfully pass the TB testing process.

2) Security Clearances & Background Investigations: Positions in this classification may require that successful candidates who become eligible for appointment may be required to go through a background investigation to determine the candidate's suitability for employment in this classification.  Factors considered in the investigation may include employment history, use of illegal/controlled substances.  Reasons for rejection based on this investigation may include, but not limited to applicable convictions, repeated or serious violations of the law, inability to accept supervision, inability to follow rules and regulations, falsification of application materials and/or other relevant factors.  Failure to obtain and maintain security clearance may be basis for termination.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process.  Visit www.jobapscloud.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select "Apply" and read and acknowledge the information
  • Select either "I am a New User" if you have not previously registered, or "I have Registered Previously"
  • Follow instructions on the screen

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online applicants has been received in response to every announcement for which they file. Applicants should retains this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your applications by the filing deadline.  Information submitted after the filing deadline will be not considered in determining whether you meet the minimum qualifications.  Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Note: Falsifying one's education, training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Carol Wong, by telephone at 628-652-5045, or by email at carol.x.wong@sfgov.org.

 

Selection Procedures

Supplemental Questionnaire (Qualifying and Informational):

Applicants will be prompted to complete a supplemental questionnaire as part of the online employment application.  It is essential that applicants provide complete information in identifying their education, experience, training and licensure, consistent with the information provided on their application.  The supplemental questionnaire will be used to assess the applicant's knowledge, skills, and abilities as they relate to this position.  Applicants must also complete the official application.  The information in the supplemental questionnaire will not be scored and is collected for informational purposes.

The Department may establish and implement additional screening mechanisms to comparatively evaluate qualifications of candidates.  if this become necessary, only those applicants whose qualifications most closed meet the needs of the Department will be invited for an interview.

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.  if education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

The City and County of San Francisco is an equal opportunity employer.  Minorities, women and persons with disabilities are encouraged to apply.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobapscloud.com/sf.

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:

Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. Please be informed that the Department of Technology will not sponsor visa applications/transfer.

 

 

Issued: April 5, 2021

Carol Isen 

Human Resources Director

Recruitment ID Number: TEX-1824-065451

DT/CW/628-652-5045

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



Powered by JobAps