1823 Senior Administrative Analyst (Contracts) - OECE

Senior Contract Analyst

Recruitment #TEX-1823-109623

Introduction


Appointment Type:

This is a Temporary-Exempt (TEX) Category 18 Appointment and is limited to three (3) years in six (6) month increments.  Temporary Exempt Appointments from Civil Service rules pursuant to San Francisco Charter Section10.104-17 serves for a limited term, at the discretion of the Appointing Officer.  Per CSC Rule 114, Article VIII, Sec. 114.44:  “Any person occupying a position under exempt appointment shall not be subject to civil service selection, appointment, and removal procedures and shall serve at the pleasure of the appointing officer.”  

About the San Francisco Office of Early Care and Education (OECE)

High quality early education prepares children for kindergarten–and all future learning.

In 2013, late San Francisco Mayor Lee, established OECE coordinate various funding streams for San Francisco’s early learning system, which includes a combination of local, state and federal funds. OECE was created to streamline public funds in order to increase access to early care and education for families with young children, under the age of five.

OECE oversees several community initiatives supporting children and families through an array of programmatic activities in early learning sites, which includes family supports, child social, emotional, development and health services. These systems of supports are coordinated with other public entities, S.F. Unified School District (SFUSD), Department of Public Health (DPH), Department of Children, Youth and their Families (DCYF), and First 5 San Francisco (First 5) and aligned to our City’s, Our Children Our Families (OCOF) Outcomes Framework.  

Interdepartmental Collaboration

In 2018, Mayor Breed requested for OECE to align with First 5 San Francisco in order to improve our city’s early childhood system. These two city departments will align, jointly fund, and potentially create one single entity to oversee San Francisco’s early childhood system.  To explore the creation of a combined organizational structure and entity, both departments are developing a joint strategic plan with the goal of improving our systems of early care, focused on improving children’s outcomes and employing a racial equity lens. The strategic planning process will engage stakeholders through a community research action planning process with a parent-led program design as we emphasize relevancy of supports and services to San Francisco’s youngest residents. Each department is working closely to define roles, functions and inter-departmental collaboration towards integrating early childhood initiatives that improve children’s school readiness.  

Racial Equity Statement

Equity means every child receives what she or he needs to develop to her or his full academic and social potential.

Across our public sector, a fundamental element of social impact remains missing: race equity. OECE and First 5 SF use a racial equity lens to address persistent and profoundly disturbing differences in academic outcomes for children by race/ethnicity. These disturbing differences begin before children enter kindergarten. This is not to deny that many children under these circumstances succeed to high levels, or that many highly trained, dedicated and effective teachers and other educational staff are doing excellent work every day. However, the truth remains that children of color experience potent current and accumulated disadvantages. It is not surprising that differences in educational opportunities mirror the differences in academic achievement by race/ethnicity at every level – in access to high quality preschool, credit accumulation and rates of high school graduation, college admissions, retention and graduation, etc. To this end, the goal of erasing disparities in outcomes for our youngest children of color is the nexus of the joint work ahead for First 5 SF and OECE.

OECE and First 5 SF condemns all forms of racism, sexism, homophobia, ableism, and other forms of discrimination; and affirms that all people – which explicitly includes Black, Indigenous, and People of Color – have a right to be in our City and have a right to safe and affordable housing, neighborhoods free from pollution and violence, opportunities for educational advancement and wealth creation, healthy access to essential services such as parks, transportation, health care, and early education.

OECE and First 5 SF commit to advancing racial equity internally including in our recruitment and hiring processes. We are specifically seeking candidates with diverse perspectives, knowledge, experience, and skills aligned to racial equity and justice. We are committed to anti-racism and advancing racial equity in our work on behalf of children and families. We aim to embrace these values in the recruitment and hiring process, seeking candidates with diverse perspectives, knowledge, experience, and skills aligned to racial equity and justice. We value those with lived experiences performing work relevant to the position description.  

A Few Challenges You Might Face in This Job

  • You will be asked to present options and recommendations when balancing policy and effective use of resources.
  • You will face shifting priorities, frequent interruptions, and pressure to deliver analysis quickly and with incomplete information.
  • You will need to communicate complex, quantitative information to diverse audiences. 

Position Overview

Under the general direction of the Deputy Director, the 1823 Senior Contract Analyst is one of OECE’s lead analysts that will assist with oversight of the department’s $160+ million procurement portfolio. The Senior Contracts Analyst works closely with office management, program staff overseeing initiatives, and operations to develop and issue procurements, create systems and manage grants and contracts, develop internal staff contracting capacities, ensure grant and contract compliance with City regulations, and design process improvements for OECE around contracting and grant making including oversight and evaluation. 

Essential duties include:

1. Actively champion and advocate for inclusivity and social and racial equity in all work; actively challenging racism in all of its forms; and take part in projects specifically tasked with addressing resource allocations with a focus on equitable outcomes for communities adversely impacted by systems of oppression and inequality.

2. Set up and manage procurement planning, systems, and implementation for department contracts from initial development of scope of services based on logic models, performance measures tied to the department’s evaluation framework and used to inform program/project budget, solicitation, negotiation, and monitoring through formal contract approval and execution with program staff.

3. Provide technical assistance to Grantees, Contractors, Program Mangers, and OECE Leadership regarding contract negotiations, documents, policies and procedures. As required, negotiate resulting contracts from assigned solicitations. Review all documents/reports submitted by contractors, making adjustments/corrections as required.

4. Facilitate and/or conduct contractual procurement processes, which may include Requests for Proposals (RFP), Requests for Qualifications (RFQ), Statements of Interest (SOI), Notices of Funding Availability (NOFA), and Informal Bids (IB) and negotiated procurements on a timely basis.

5. Improve OECE’s outreach to a diverse pool of prospective Grantees and Contractors and help develop OECE’s approach and policies for supporting Grantees and Contractors and holding them accountable for their own racial equity goals.

6. Work with the department’s Data and Evaluation team to effectively utilize data-systems, and provide consultation to contractors regarding performance-based contract expectations, documentation and outcomes for children/families through consistent grant monitoring of trends based data and reporting.

7. Prepare accurate contract documents and correspondence and obtain necessary approvals from applicable commissions, boards, agencies, and advisory councils.

8. Collaborate with program staff to develop internal contract workflows, such as document archival process, to coordinate key contract-related gatherings, such as bidders conferences and review panels, and to issue contracts related messaging, such as notices to vendors on Cost of Doing Business adjustments and contract action deadlines.

9. Serve as a resource to both internal and external stakeholders; work collaboratively with Contractors and interested stakeholders to resolve policy, contracting and service delivery issues; conduct mutually respectful inter-personal communications with department’s grantees and contractors in one-on-one and group settings.

10. Recommend unit goals and objectives and actively participate in the development of contracting policy and procedure protocols designed to improve working relations with and the professional development of program managers and other office staff and managers.

11. Provide oversight, planning and development to department’s grant management software system. Ensure staff have training and support to optimally utilize the grant management software system.


Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A;

OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; 

OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; 

OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A. 

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying. 

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.  

Desirable Qualifications

  • Experience in child development and health services, and/or early childhood education sector, non-profit and community based organizations 
  • Professional or lived experience with Black, Indigenous, and/or People of Color 
  • Experience working effectively with San Francisco’s diverse communities, funding agencies, other City departments, and community-based organizations 
  • Experience in the history and effects of institutional racism and white supremacy and commitment to and experience in advancing the causes of racial equity and combatting racism through personal and organizational development 
  • Experience in social service policies, programs, organizations and/or delivery systems 
  • Experience promoting racial equity and social justice in children’s policy and commitment to public interest issues 
  • Possession of a degree in the field of business administration 
  • Experience in Project management

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement (TEX-1823-109623)
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Dorys Lorio by telephone at 415-557-5733, or by email at Dorys.Lorio@sfgov.org. 

 

Selection Plan

Minimum Qualifications Supplemental Questionnaire (Weight: Qualifying)

Screening of Applications

Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying)

Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience, and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

Screening of Applications

The department may implement screening mechanisms in order to determine applicants’ qualifications for this position. Applicants meeting the minimum qualifications are not guaranteed advancement through all steps in the selection process. Only applicants most closely meeting the needs of the department will be invited to continue in the selection process.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

General Information concerning City and County of San Francisco Employment Policies and Procedures

Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. 

Requests: 
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodationat: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities 

Clerical Errors:

May be corrected by the posting of the correction on the Department of Human Resources website at: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions 


Note on Personal Protective Equipment (PPE):

Some positions in the Human Services Agency will require the use of personal protective equipment (PPE), including but not limited to gloves, gowns, eye and face protection, and face-fitting respirators. The requirement for the use of PPE may come on short or no notice. Facial hair or any condition that interferes with a face-fitting respirator’s seal (i.e. comes between the sealing surfaces of the respirator and the wearer’s bare skin) is not permitted when face-fitting respirators are worn, including during initial or periodic respirator fit-testing. Employees who choose not to shave and do not have either American Disabilities Act (ADA) or Equal Employment Opportunity (EEO) Accommodations do not have the right to alternate work assignments or the option of using a loose-fitting Powered Air Purifying Respirator (PAPR) in place of a face-fitting respirator.


The Human Services Agency of the City and County of San Francisco shares a commitment to a diverse, inclusive, and equitable community. Each member of our organization is responsible and accountable for promoting success, being compassionate, and ensuring that everyone has a voice to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.  




 
Issued: March 3, 2021 
Carol Isen 
Acting Human Resources Director
Department of Human Resources
Recruitment ID Number: TEX-1823-109623 
HSA / DL / 415-557-5733

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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