1823 Senior Administrative Analyst (Finance) - OECE

Recruitment #TEX-1823-109621

Introduction

Appointment Type:

This is a Temporary-Exempt (TEX) Category 18 Appointment and is limited to three (3) years in six (6) month increments.  Temporary Exempt Appointments from Civil Service rules pursuant to San Francisco Charter Section10.104-17 serves for a limited term, at the discretion of the Appointing Officer.  Per CSC Rule 114, Article VIII, Sec. 114.44:  “Any person occupying a position under exempt appointment shall not be subject to civil service selection, appointment, and removal procedures and shall serve at the pleasure of the appointing officer.”  

 

About the San Francisco Office of Early Care and Education (OECE)

High quality early education prepares children for kindergarten–and all future learning.

In 2013, late San Francisco Mayor Lee, established OECE coordinate various funding streams for San Francisco’s early learning system, which includes a combination of local, state and federal funds. OECE was created to streamline public funds in order to increase access to early care and education for families with young children, under the age of five.

OECE oversees several community initiatives supporting children and families through an array of programmatic activities in early learning sites, which includes family supports, child social, emotional, development and health services. These systems of supports are coordinated with other public entities, S.F. Unified School District (SFUSD), Department of Public Health (DPH), Department of Children, Youth and their Families (DCYF), and First 5 San Francisco (First 5) and aligned to our City’s, Our Children Our Families (OCOF) Outcomes Framework.  

 

Interdepartmental Collaboration

 

In 2018, Mayor Breed requested for OECE to align with First 5 San Francisco in order to improve our city’s early childhood system. These two city departments will align, jointly fund, and potentially create one single entity to oversee San Francisco’s early childhood system.  To explore the creation of a combined organizational structure and entity, both departments are developing a joint strategic plan with the goal of improving our systems of early care, focused on improving children’s outcomes and employing a racial equity lens. The strategic planning process will engage stakeholders through a community research action planning process with a parent-led program design as we emphasize relevancy of supports and services to San Francisco’s youngest residents. Each department is working closely to define roles, functions and inter-departmental collaboration towards integrating early childhood initiatives that improve children’s school readiness.

 

 

Racial Equity Statement

 

Equity means every child receives what she or he needs to develop to her or his full academic and social potential.

 

Across our public sector, a fundamental element of social impact remains missing: race equity. OECE and First 5 SF use a racial equity lens to address persistent and profoundly disturbing differences in academic outcomes for children by race/ethnicity. These disturbing differences begin before children enter kindergarten. This is not to deny that many children under these circumstances succeed to high levels, or that many highly trained, dedicated and effective teachers and other educational staff are doing excellent work every day. However, the truth remains that children of color experience potent current and accumulated disadvantages. It is not surprising that differences in educational opportunities mirror the differences in academic achievement by race/ethnicity at every level – in access to high quality preschool, credit accumulation and rates of high school graduation, college admissions, retention and graduation, etc. To this end, the goal of erasing disparities in outcomes for our youngest children of color is the nexus of the joint work ahead for First 5 SF and OECE.

OECE and First 5 SF condemns all forms of racism, sexism, homophobia, ableism, and other forms of discrimination; and affirms that all people – which explicitly includes Black, Indigenous, and People of Color – have a right to be in our City and have a right to safe and affordable housing, neighborhoods free from pollution and violence, opportunities for educational advancement and wealth creation, healthy access to essential services such as parks, transportation, health care, and early education.

OECE and First 5 SF commit to advancing racial equity internally including in our recruitment and hiring processes. We are specifically seeking candidates with diverse perspectives, knowledge, experience, and skills aligned to racial equity and justice. We are committed to anti-racism and advancing racial equity in our work on behalf of children and families. We aim to embrace these values in the recruitment and hiring process, seeking candidates with diverse perspectives, knowledge, experience, and skills aligned to racial equity and justice. We value those with lived experiences performing work relevant to the position description.  

 

A Few Challenges You Might Face in This Job

 

·       You will be asked to present options and recommendations when balancing policy and effective use of resources.

·       You will face shifting priorities, frequent interruptions, and pressure to deliver analysis quickly and with incomplete information.

·       You will need to communicate complex, quantitative information to diverse audiences.

 

Position Overview 

 

Under the general supervision of the Director, the 1823 Senior Financial Analyst is one of OECE’s lead analysts for assisting in the development of the department’s $160 million annual budget. This analyst will work closely with management, program managers, and operations staff to develop budget proposals and financial models, determine the fiscal impacts of federal, state, and local policies, and present recommendations and analysis to stakeholders.

Essential duties include:

1.     Actively champion and advocate for inclusivity and social and racial equity in all work; actively challenging racism in all of its forms; and take part in projects specifically tasked with addressing resource allocations with a focus on equitable outcomes for communities adversely impacted by systems of oppression and inequality.

2.     Set up budgeting and financial infrastructure as OECE moves toward greater autonomy.

3.     Perform professional-level analytical and administrative work that includes the development, analysis and negotiate the department’s budget and/or policy issues with the Mayor’s Office, the Board of Supervisors, and the Controller’s Office.

4.     Research, analyze, and formulate policy recommendations on complex and/or sensitive projects for executive management on issues concerning budget, finance, legislative, and operational issues.

5.     Prepare revenue and expense analyses to determine the fiscal impact of various program initiatives and State, Federal, and Municipal mandates; interpret Federal, state, and local policies to determine budget impacts.

6.     Manage, forecast, and model complex budget with multiple Federal, state and local revenue sources and expenditure restrictions and reporting requirements.  Assist in or lead development of systems for regular financial tracking, report generation, and analysis.

7.     Maintain an expert understanding of City accounting systems and perform entries as required to ensure accurate accounting of department fiscal activities.

8.     Prepare written budget narratives, presentations, charts, and graphs to synthesize and communicate about Agency budget and policy issues.

9.     Develop and implement new or improved standard operating procedures for budget and/or fiscal operations.

10.  Collaborate with other City departments and community providers on budget and fiscal policy affecting social services; coordinate activities relating to the application for and management of grants, revenues, and subventions from private, State, and Federal sources.

Minimum Qualifications

1.     Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A;

OR

2.     Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A;

 OR

3.     Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A;

OR

4.     Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A.

 

SUBSTITUTION: Applicants may substitute up to two (2) years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One (1) year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

 

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

 

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823. 

Desirable Qualifications:

·       Experience in child development and health or early childhood education in human services, non-profits, and/or community-based organizations

·       Professional or lived experience with Black, Indigenous, People of Color

·       Experience working effectively with San Francisco’s diverse communities, funding agencies, other city departments, and community-based organizations

·       Experience working towards racial equity and social justice in children’s policy and a commitment to public interest issues

·       Experience in the history and effects of institutional racism and white supremacy and  commitment to and experience in advancing the causes of racial equity and combatting racism through personal and organizational development

·       Degree in accounting, financial and fiscal focus

·       Experience working in a complex fiscal environment in government or a community based organization

·       Experience in social service policies, programs, organizations and/or delivery systems;

·       Experience with complex data or budget analysis in Excel (including: pivot tables, filters, formulas, functions, formatting); experience with People Soft

 

VERIFICATION OF EXPERIENCE AND/OR EDUCATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

·       Select the desired job announcement

·       Select “Apply” and read and acknowledge the information

·       Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

·       Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco. In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice.  As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, and San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the analyst, Ivy Yeung by telephone at (415) 557-6205 or by email at Ivy.Yeung@sfgov.org,

Selection Plan

·       Minimum Qualifications Supplemental Questionnaire (Weight: Qualifying)

·       Screening of Applications

Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying)

Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience, and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

 

Screening of Applications

The department may implement screening mechanisms in order to determine applicants’ qualifications for this position. Applicants meeting the minimum qualifications are not guaranteed advancement through all steps in the selection process. Only applicants most closely meeting the needs of the department will be invited to continue in the selection process.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

 

General Information concerning City and County of San Francisco Employment Policies and Procedures:

Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

 

Copies of Application Documents:

Applicants should keep copies of all documents submitted, as these will not be returned.  

 

Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities 

 

Clerical Errors:

May be corrected by the posting of the correction on the Department of Human Resources website at: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions

 

Note on Personal Protective Equipment (PPE):

Some positions in the Human Services Agency will require the use of personal protective equipment (PPE), including but not limited to gloves, gowns, eye and face protection, and face-fitting respirators. The requirement for the use of PPE may come on short or no notice. Facial hair or any condition that interferes with a face-fitting respirator’s seal (i.e. comes between the sealing surfaces of the respirator and the wearer’s bare skin) is not permitted when face-fitting respirators are worn, including during initial or periodic respirator fit-testing. Employees who choose not to shave and do not have either American Disabilities Act (ADA) or Equal Employment Opportunity (EEO) Accommodations do not have the right to alternate work assignments or the option of using a loose-fitting Powered Air Purifying Respirator (PAPR) in place of a face-fitting respirator.

The Human Services Agency of the City and County of San Francisco shares a commitment to a diverse, inclusive, and equitable community. Each member of our organization is responsible and accountable for promoting success, being compassionate, and ensuring that everyone has a voice to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.  

 

 

Exam Type:  TEX
Issued: March 5, 2021
Carol Isen, Human Resources Director
Department of Human Resources
Recruitment ID Number: TEX-0923-
109621
HSA/IY
415-557-6205

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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