1822 Administrative Analyst

Multiple Positions

Recruitment #TEX-1822-111253

Introduction

APPOINTMENT TYPE: Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 36 months.

San Francisco Public Utilities Commission (SFPUC)

Headquartered in San Francisco, we have 2,300 employees working in seven counties with a combined annual operating budget of over $1.4 billion.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality. As you explore career opportunities with us, download our career guide and learn about what you can expect during the hiring process.

The SFPUC is hiring multiple positions in External Affairs and Infrastructure. The candidate pool resulting from this recruitment will be used to fill non-permanent Temporary Exempt (TEX) and Permanent Exempt (PEX) positions. These positions are excluded from the competitive Civil Service examination process and shall serve at the discretion of the Appointment Officer. The duration of these appointments shall not exceed 36 months depending on the type of appointment/category.

POSITION DESCRIPTIONS

1) Policy and Government Affairs Analyst

The Policy and Government Affairs Analyst will provide both analytical and administrative support for policy and government affairs work, particularly at the state and federal levels. This position will support SFPUC’s public policy and political strategy work related to water, wastewater, power, infrastructure, and related issues by coordinating an agency wide review process for proposed legislation; organizing and translating large amounts of technical information to produce concise policy materials such as talking points and position letters on proposed legislation; and working with a broad array of internal and external stakeholders to help advance SFPUC policy priorities. SFPUC Policy and Government Affairs (PGA) team members must work effectively in a dynamic and fast-paced environment, often managing complex and impactful policy issues and projects with multiple moving parts. In order to be successful, this position must constantly prioritize among many issues and associated tasks; problem solve and demonstrate initiative; and communicate clearly and concisely both verbally and in writing.

Project Description:

During the next three years, the PGA Team will work on a large scope and volume of legislative issues related to SFPUC’s core business enterprises (Water, Wastewater and Power) while advocating for SFPUC ratepayers to benefit from funding opportunities related to COVID relief and recovery, particularly at the state and federal levels. Under the direction of the Manager of State/Federal Policy & Government Affairs, this position will be responsible for coordinating and tracking the ongoing review of proposed legislation impacting SFPUC enterprises and bureaus while working with SFPUC staff and lobbyists to develop and implement legislative strategies that advance SFPUC policy goals. This position must build and maintain strong relationships with a wide array of stakeholders including elected officials and their staff, other utilities, industry associations and others to identify and advocate for shared policy priorities. Deliverables include a range of written policy materials (position statements, talking points, issue briefs, comment letters, etc.) and delivering occasional public presentations.  

2) Policy and Strategic Initiatives Analyst

The Policy and Strategic Initiatives Analyst will support SFPUC's strategic initiatives and legislative efforts, particularly at the local level. This includes a wide range of responsibilities from leading projects and initiatives to drafting written programmatic and policy materials (position statements, talking points, issue briefs, comment letters, etc.) and delivering occasional presentations. In order to be successful, this position must build and maintain strong, collaborative working relationships and communicate effectively with SFPUC staff and external stakeholders. This position requires frequent collaboration with a variety of stakeholders to advance SFPUC priorities.

Project Description: 

Over the next three years, each of the SFPUC's core business Enterprises (Water, Wastewater, and Power) have strategic initiatives that will drastically reshape the agency while supporting The City's recovery from the COVID pandemic. These initiatives require planning, monitoring, and evaluating high-priority strategic initiatives, leading internal collaboration with senior members of SFPUC Water, Wastewater, and Power Enterprises, as well as leading strategic, cross-sector partnerships to advance agency priorities. This position will lead and manage programs, projects, and strategic and legislative initiatives: consulting with the Director of Strategic Initiatives, External Affairs management, Enterprise staff, and other experts as needed to ensure alignment with agency objectives and goals. Additionally, this position will attend various meetings to keep abreast of SFPUC’s business and will facilitate collaboration with others across SFPUC. In coordination with the Director of Strategic Initiatives, this position ensures that clear action items have been identified and monitors follow-up actions after the meetings. This position will complete robust policy analysis to inform the development of strategic plans for implementation of the  key initiatives for the Water, Power, and Wastewater Enterprises. Deliverables for this position include: (1) Memos, presentations, and reports summarizing the efforts leading key strategic initiatives and (2) Strategy plans for key agency and legislative initiatives. 

3) Racial Equity Strategy and Research Analyst

The Racial Equity Strategy and Research Analyst will implement key initiatives to support research, development and implementation of the External Affairs Bureau’s Racial Equity Action Plan (REAP) and guide the integration of racial equity concepts into Community Benefits program areas. The analyst position will include responsibilities in the area of data and analytics, administrative support, and project management support for External Affairs budgeting policy and procedures. The analyst will develop and maintain professional working relationships with SFPUC Executive Leadership, External Affairs Bureau Managers, and other SFPUC divisions.

Project Description: 

This position will research and identify racial equity indicators to measure (1) current conditions and impact and (2) goals and objectives resulting from changes made within the External Affairs Bureau (Communications, Community Benefits, and Policy & Government Affairs), and explore actions that demonstrate how External Affairs and the SFPUC can address racial disparities within the agency as well as in external projects, programs, and policies. The position will support the development and implementation of racial equity change management practices, represent SFPUC at racial equity and diversity, equity, and inclusion (DEI) events, community events, and meetings with city departments, educational institutions, and professional associations, and work collaboratively with a cross-functional team to leverage existing platforms, technologies and initiatives to implement Racial Equity Action Plan strategies. Existing policies, programs, and initiatives include, but are not limited to, the following: SFPUC Racial Justice Resolutions, Community Benefits Program Areas (e.g. Environmental Justice and Education); and Human Resource Services’ Employee Voice Survey via Quantum Workplace platform. 

4) Workforce and Economic Program Analyst

The position will support the Workforce and Economic Program Services Bureau of the SFPUC’s Infrastructure Division. The Workforce and Economic Program Services Bureau administers the SFPUC’s Project Labor Agreement which promotes efficient construction and facilitates communication and partnerships between the SFPUC, Unions, and contractors to efficiently deliver the SFPUC capital projects.  Additionally, the Workforce and Economic Program Services Bureau manages and staffs the SFPUC’s Contractors Assistance Center (Center), a free resource for local, small businesses to access and participate on SFPUC contracting opportunities.

Project Description:

The 1822 Workforce and Economic Program Analyst will provide analytical and administrative support in the administration of the SFPUC’s Project Labor Agreement (PLA) and the PLA’s Substance Abuse Prevention Policy governing the SFPUC’s capital programs. The position will provide support for job preparedness and career exposure programming implemented through the Project Labor Agreement. Additionally, the position will provide support to implementing contracting requirements including all associated Federal, State, and City requirements related to job opportunities and small businesses.

Furthermore, the position will support the operations of the SFPUC’s Contractors Assistance Center. The position will assist the development of programming to improve access to and the ability of local, small businesses to compete for and participate on the SFPUC’s capital programs and projects. The position will support the creation and implementation of contracting strategies to improve small, local business outcomes on SFPUC capital programs and projects.

Finally, the position will support strategic planning efforts to improve the outcomes for job seekers and local, small businesses participating on SFPUC capital programs and projects, including conducting research, facilitating planning efforts, preparing documentation, and coordinating support for implementation; interpreting data related to workforce and training and other program outcomes, analyzing program outcomes, researching best practices, identifying areas for improving operational efficiency and effectiveness; organizing and writing large reports; and providing diverse information‐gathering efforts with clear and concise written analysis and responses on a deadline.

Essential Functions for 1822 Administrative Analyst:

Performs research, compiles and analyzes information/data regarding a variety of legislative, management, strategic initiatives, and organizational issues. Strategically identifies issues and researches and determines solutions in consultation with supervisors and other individuals/experts. Gathers relevant data, information and/or documentation from a variety of sources; discusses and/or coordinates findings, strategies, recommendations, and next steps with supervisors, management, and/or other appropriate individuals; develops or assists in developing recommendations and/or course of action; gathers additional information and/or revises methodology as needed.

Prepares a variety of management reports: compiling and evaluating information in a strategic manner on a variety of strategic and legislative initiatives or racial equity initiatives. Outlines findings and recommendations and prepares logical supporting documentation; writes or assists in writing final reports and documentation for evaluation by management; presents reports, including formal presentations to management. 

Plan, monitor, and evaluate high-priority strategic initiatives, leading internal collaboration with senior members of SFPUC Water, Wastewater, and Power Enterprises, as well as lead strategic, cross-sector partnerships to advance agency priorities;

Producing detailed, analytical reports using a variety of database systems and software, such as construction management databases, web‐based certified payroll databases, online invoicing and payment systems, and database management software;

Preparing complex documents, spreadsheets, graphs, reports, and presentations on established timelines; 

Attends various meetings to keep abreast of SFPUC’s business and facilitates the collaboration with others across SFPUC. In coordination with supervisors, ensures that clear action items have been identified and monitors follow-up actions after the meetings;

Perform research, administrative tasks, and other related duties as assigned.

Class 1822 performs other related duties as required.

Equal Employment Opportunity: The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.


Minimum Qualifications

 If you are interested in a job like this, we are looking for people that have the following: 

  1.  Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR 
  2.  Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR
  3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR
  4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

    SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

    Notes on Qualifying Experience and Education:

    A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

    B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

Verification:
Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included in the “Education” and “Training and Employment Record” sections of the City and County of San Francisco online application by the filing deadline. A resume does NOT substitute for this section of the City application and will not be considered in determining whether you meet the minimum qualifications.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Verification of required work experience typically must be on the employer’s letterhead, and must include the applicant’s name, job title, description of job duties, dates of employment, hours per week, and signature of the employer, supervisor, or appropriate representative.

Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. CCSF employees will not receive credit for experience obtained outside of their classification unless recorded in accordance with the provisions of the Civil Service Rule 110.9.1/111A.11.2.

Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted.

Verification of required valid licensure/certification typically must be a photocopy of the license/certificate including the name of the issuing agency as well as the name of the license/certificate holder, license/certificate number, and expiration date.

 

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process.
Visit http://www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  •  Follow instructions on the screen

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

We communicate by e-mail.
Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Word of advice:
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may result in lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Monica Guzman, by email at MGuzman@sfwater.org and jobs@sfwater.org.

Selection Procedures

Minimum Qualifications Supplemental Questionnaire (MQSQ - Qualifying)

Applicants will be prompted to complete a Supplemental Questionnaire as part of the online application process. All applicants must complete the Supplemental Questionnaire and it must be submitted with the application by the final filing deadline. The information provided on the Supplemental Questionnaire must be consistent with the information on the application and is subject to verification. Applicant responses to the Supplemental Questionnaire will be used to assist in determining if applicants meet the minimum qualifications for the position.

Only those candidates who most closely meet the needs of the Department will be invited to continue in the selection process. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Reasonable Accommodation Request: Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

General Information concerning City and County of San Francisco Employment Policies and Procedures: http://www.sfdhr.org/index.aspx?page=20

Copies of Application Documents: http://www.sfdhr.org/index.aspx?page=20#copies

Right to Work: http://www.sfdhr.org/index.aspx?page=20#identification. All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued: May 26, 2021
Carol Isen, Human Resources Director
Department of Human Resources
Recruitment ID: TEX-1822-111253 (0114604, 01130124, 01143535)
PUC/MG 

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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