1820 Junior Administrative Analyst

Marina Harbor

Recruitment #TEX-1820-100729

Introduction

 

Applicants are encouraged to apply as soon as possible as this announcement will remain open until the position is filled.

 

Appointment Type: This is a Temporary Exempt (TEX) appointment, not to exceed six (6) months or 1,040 hours. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.


MISSION STATEMENT

The San Francisco Recreation and Park Department’s mission is to provide enriching recreational activities, maintain beautiful parks and preserve the environment for the well-being of everyone in our diverse community.

ABOUT US

Amid a dynamic and ever-evolving urban landscape, the San Francisco Recreation and Park Department stewards one of the premier urban park systems in America.  San Francisco recently became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park.  Considered by San Franciscans to be one of the City’s most popular and effective public agencies, our Department manages and maintains more than 225 parks, playgrounds, and open spaces in San Francisco, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100- acre system includes 25 recreation centers, 9 swimming pools, 5 golf courses and numerous athletic facilities, including sports courts, ball diamonds, soccer fields and gymnasiums. Included in the department’s responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts, and TPC Harding Park golf course.

More than 2,000 talented individuals are part of our team, from gardeners, foresters, and recreation leaders to park patrol officers, custodians, electricians, painters and more. Our core mission, as it has been throughout our history, is to provide opportunities for San Francisco residents and visitors alike to gather, play, learn, relax, and enjoy nature in the city.

The San Francisco Marina Small Craft Harbor, is a destination sought by thousands of boaters from all over the world. The oldest recreational marina operating in San Francisco, and perhaps the Greater Bay Area, the harbor has had vessels berthed in its original basin, now known as the West Harbor, since before the 1906 earthquake. The original marina was expanded in the mid-1960s and is now approximately 35 acres. The entire facility has 727 berths, including 15 end ties for guest berthing vessels up to 50 feet, free pump out stations and a commercial fuel dock. San Francisco Marina also features a large and popular park, Marina Green, which is home to many events including Escape From Alcatraz and Fleet Week.

Learn more about us at: https://sfrecpark.org/destination/sf-marina-small-craft-harbor-marina-green/


Position Description

Under general direction of the Harbor Master and the Senior Administrative Analyst at the Marina Harbor, the 1820 Junior Administrative Analyst performs and conducts complex analytical work in the management of berthing contracts of 727 slips, including 15 end ties for guest berthing vessels up to 50 feet. The Marina Harbor, comprising the West and East Harbors, operates 24 hours a day, 7 days a week, with heavy attendance on weekends.
  • Nature of Work: Working conditions at the Marina Harbor include exposure to inclement weather conditions and hazards related to walking around unstable marina docks, crossing motor vehicle traffic, and walking around construction sites. The employee must be able to drive a City Vehicle to reach Recreation and Park facilities and Marina facilities. The position requires constant contact with the general public and harbor tenants.
  • Work Schedule: The Marina Harbor is a 7 day a week work environment. The 1820 Junior Administrative Analyst position requires working Wednesday through Sunday as part of the normal schedule, including holidays if it lands on a weekend day and occasional evenings as needed.
  • Work Location: The position will be assigned to our Marina Harbor located at the Marina Green in San Francisco.

Duties and Responsibilities

  • Administers the boat tenant program, new berthing contracts by compiling and reviewing required vessel and berthing documentation, contract execution and appropriate filings; drafting and issuing letters, memos, and eviction notices to tenants; liaising with tenants, including receiving and resolving complaints; interprets and enforces Marina Harbor rules and regulations; coordinating with vendors for necessary harbor services; creating work orders; processes and tracks tenant payments from check, cash and credit card receipts.
  • Supports the preparation of financial reports, revenue dashboards, and capital budget development through conducting field surveys and research to compile data, analyzing financial data/administrative policies and contracts; making recommendations as needed.
  • Supports grant writing efforts to fund the refurbishment of the East Marina and other grant efforts led by the Harbor Master.
  • Assists the planning, coordination and execution of large and small public events on the Marina such as Fleet Week.
  • Serves as the initial point of contact and provides superior customer service for the general public, guest boaters and harbor tenants, in person or by phone. Resolves inquiries, service requests, guest boating reservation requests and complaints in a timely and effective manner.
  • Explains to customers and guests the marina rules, regulations and ordinances governing the Marina operations. Provides information regarding safe boating practices, tides, currents and weather conditions; Coordinates vessel movement and berthing; allocates and assigns berthing spaces.
  • Performs related duties as assigned.

Minimum Qualifications

1. Possession of a baccalaureate degree from an accredited college or university; AND one (1) year of professional experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration; OR

2. Possession of a baccalaureate degree from an accredited college or university in accounting, finance, public or business administration, economics, urban studies, public policy or a related field

SUBSTITUTION: May substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester/45 quarter units.

DESIRABLE QUALIFICATIONS: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when applicants are considered for hiring.

  • Availability to work weekends and holiday shifts.
  • Experience working in an environment related to a Marina/Harbor, Water Recreation, or any other maritime related field.
  • Knowledge of Maritime rules and regulations.
  • Experience managing tenants.
  • Possession of valid, accredited, maritime degrees, certifications or licenses from the following maritime educational institution including, but not limited to: Association of Marina Industries, American Association of Port Authorities, or any other related Maritime Academy or Institution.
VERIFICATION OF WORK EXPERIENCE AND EDUCATION
Applicants may be required to submit verification of qualifying education and work experience at any point during the recruitment and selection process. Failure to provide the required verification when requested may result in rejection of application and/or removal from eligibility for referral and appointment in this class.  Refer to the following links for verification guidelines:

NOTE:  Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the City and County of San Francisco.


How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Gary Chen, by telephone at 415-831-2762, or by email at gary.w.chen@sfgov.org.

 

Selection Procedures

Applications will be reviewed for relevant qualifying education and experience. Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process. Applicants meeting the minimum qualifications are not guaranteed an invitation to interview. Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Employment Information:

General Employment Information for the City and County of San Francisco can be obtained at: http://sfdhr.org/information-about-hiring-process

Copies of Application Documents:

Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Reasonable Accommodation Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

 
Issued: 10/24/2019

Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: TEX-1820-100729
REC / GWC / 415-831-2762

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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