Senior Account Clerk

Recruitment #TEX-1632-110808

Introduction

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4 th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Senior Account Clerk
1632 - Senior Account Clerk

WHO WE ARE

The San Francisco Juvenile Probation Department (JPD) provides services to youth who are alleged or have been found to have committed law violations under the jurisdiction of the San Francisco Juvenile Court and manages Juvenile Hall, the official reception and detention center for youth who are detained as a result of an arrest for alleged criminal misconduct or a court order in San Francisco.

The mission of the Juvenile Probation Department is to serve the needs of youth and families who are brought to our attention with care and compassion; to identify and respond to the individual risks and needs presented by each youth; to engage fiscally sound and culturally competent strategies that promote the best interests of the youth; to provide victims with opportunities for restoration; to identify and utilize the least restrictive interventions and placements that do not compromise public safety; to hold youth accountable for their actions while providing them with opportunities and assisting them to develop new skills and competencies; and contribute to the overall quality of life for the citizens of San Francisco within the sound framework of public safety as outlined in the Welfare & Institutions Code.

San Francisco is engaged in unprecedented efforts to re-imagine our approach to youth justice, with racial equity at the center of these efforts. City leadership has committed to broad system change, including the closure of the current Juvenile Hall, through collaborative processes that center the voice of youth, families, and community institutions. JPD is committed to this process, and to a transformed approach to juvenile justice that can improve the lives of BIPOC youths, families, and communities, by achieving the following organizational equity centered goals:


  • Reimagine how the City addresses juvenile crime, from referral through reentry, in collaboration with the community and our system partners, emphasizing research and evidence-based practices, and sustainably addressing pervasive racial disparities throughout the system.
  • Advance a Whole Family Engagement strategy that places racial equity at its center to ensure that all youth have equal access to successful outcomes, and that advances youth-and family-centered case plans and goal development, with the supports and resources necessary to help justice-involved youth thrive.
  • Bolster equitable leadership development opportunities for Black, Latinx and Asian/Pacific Islander staff throughout the Department, and pursue just transitions for staff whose positions may end with the closure of Juvenile Hall.

Appointment Type

Temporary Exempt (TEX), this position is excluded by the Charter from the competitive Civil Service examination process and incumbents are considered “at will” and shall serve at the discretion of the Appointing Officer. This position has an anticipated duration of twelve (12) months.

WHAT YOU'LL LIKELY DO

Under general supervision, the Senior Account Clerk performs difficult bookkeeping and financial record keeping operations within complex accounting systems. Specifically, 

  • Procurement - process requisitions and purchase order requests using PeopleSoft Financials, adhering to the policies and procedures of the City and that of JPD. 
  • Accounts Payable - Process invoices for payment in a timely manner, ensuring that required authorization for payment is obtained, and using the appropriate accounting chartfields. Communicate with suppliers to address accounts payable issues, escalating them to the Accounting Manager when necessary. Be knowledgeable of the City's and JPD's Accounts Payable policies and procedures, consistently applying them on accounts payable activities. 
  • Cash Management - Process payments received from JPD clients at the Cashier's window. Pick up finds from Juvenile Hall, and record them properly. Disburse funds to juveniles when requested, using the appropriate financial instrument (e.g., cash, PayCard, check). Process remittance of moneys collected from the restitution payments, either to the State or to the victim or both. 
  • Employee Expense Reimbursement - Process expense reimbursement requests in a timely manner, working with the requester when necessary to help them with submitting their requests on Peoplesoft Financials. 
  • Other duties and responsibilities as assigned. 

Essential functions include: preparing, processing, posting, adjusting and balancing entries to ledgers; utilizing a numeric keypad to input information and perform calculations; analyzing and performing account reconciliation, verifying the correctness of accounting documents; enforcing and carrying out existing policies, regulations and procedures related to accounting and financial activities; responding to inquiries and providing financial information; organizing and filing source documents; and performing operations involving automated accounting systems and spreadsheet programs. This is the senior-level position in the Account Clerk series.

Minimum Qualifications

Education: None

Experience: Eighteen (18) months (equivalent to 3,000 hours) of verifiable experience processing financial and accounting matters (e.g. cost records, deposits, expenditures, allocations), bookkeeping and/or financial record keeping. Such experience typically includes verifying correctness of financial documents; maintaining expenditure records; and reconciling subsidiary accounts

Substitution of Experience:
15 semester units (or equivalent quarter units) of coursework from an accredited college or university with a minimum of 6 semester units (or equivalent quarter units) in accounting may be substituted for up to six (6) months of the required experience as described above.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. 

  • Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. 
  • Select the desired job announcement 
  • Select “Apply” and read and acknowledge the information 
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously” 
  • Follow instructions on the screen 
Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.

Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu). 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the HR analyst, Joanna Luong, by telephone at (415) 753-7523, or by email at joanna.luong@sfgov.org.

Selection Plan

The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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