Department of Elections
|Specialty||Translator/Proofreader/Phone Operator - Spanish|
|Department||Department of Elections|
|Date Opened||6/22/2021 08:00:00 AM|
|Filing Deadline||7/16/2021 5:00:00 PM|
|Salary||$25.78 - $31.31/hour|
|Job Type||Temporary Exempt|
Applicants are encouraged to apply as soon as possible as this announcement may close at any time but not before June 30, 2021 at 5:00p.m.
The mission of the Department of Elections (Department) is to provide equitable access to voting and election-related services and to conduct free, fair, and functional elections for the City and County of San Francisco.
Serving more than half a million registered voters, the Department maintains open and transparent operations in order to inspire public confidence in the integrity of San Francisco’s elections. The Department is committed to maintaining an inclusive workplace by providing the training, resources and tools necessary for all employees to succeed in delivering equitable services to City residents.
To learn more about the Department’s internal racial equity goals, please read our 2021-23 Racial Equity Action Plan
The California Secretary of State has received the number of signatures necessary to trigger a recall of the Governor of California. Consequently, the Department is seeking applications for a bilingual position to assist with translating, proofreading and audio proofing official election materials and providing election information to the public over the phone. Applicants must be bilingual in Spanish with a high command of English.
The person in this position must work on-site at City Hall. Work hours will generally be 8 a.m. to 5 p.m., Monday through Friday. This position also requires sitting and standing for prolonged periods, being able to multitask between phone and computer, and may need to occasionally lift and move materials weighing up to 25 pounds.
This is a seasonal position, with the start date contingent upon completion of the hiring process. The Department intends to fill this position as soon as possible. The end date for the position is approximately October 1; the exact end date will be determined by the operational needs of the Department in the post-election cycle. The person in this position must be available to work overtime both during the week and on weekends as necessary. Overtime hours will be paid at 1.5 the hourly rate.
Initially, staff in this position will translate and proofread materials and website content and will assist with compiling, proofing, and producing all versions of the official ballot, in paper, touchscreen and audio formats, in English and Spanish and the Voter Information Pamphlet in English and Spanish. Approximately one month prior to Election Day, this position will transition to work on the phone bank to provide election information to the public in English and Spanish.
This is a temporary exempt as-needed position. Temporary exempt as-needed employees who have worked more than 1040 hours in any consecutive 12 month period, and whose normal work week at the time of inclusion in the system is not less than 20 hours are eligible for health coverage and retirement benefits. For more information on the City and County of San Francisco benefit policies, refer to the Employee Handbook available at: https://sfdhr.org/sites/default/files/documents/Forms-Documents/Employee-Handbook.pdf
The ideal candidate has a strong work ethic and a high level of integrity. This position requires excellent written and oral communication skills in English, including grammar and spelling, with equivalent proficiency in written Spanish appropriate for official government publications. The ideal candidate has strong attention to detail and demonstrated abilities to learn new subject matter and work on several projects simultaneously while meeting deadlines. Typical tasks include:
• Translating materials for use by the public
• Extensive proofreading (words, numbers, and format)
• Comparing vendor translations to English text and preferred Spanish terminology, suggesting revisions only as needed
• Creating candidate lists with accurate content and formatting
• Maintaining organized paper and electronic document files
These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.
One (1) year (equivalent to 2000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR
Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR
Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college or university.
The desirable qualifications listed below may be used to identify job finalists at the end of the selection process when candidates are referred for hiring:
• Willingness to follow instructions and maintain strict version control
• Computer skills, including MS Word, MS Excel, Adobe Acrobat, and Internet research in English and Spanish are highly desired
• Verifiable professional experience or university-level coursework in written translation from English to Spanish, as well as professional or university-level writing in English
• General knowledge of San Francisco neighborhoods and districts
• Experience providing excellent customer service
To be considered for this position, when submitting your application you must:
• Check the boxes in the application that indicate that you speak, read, and write Spanish.
• Include a resume and, if possible, a brief cover letter in English and Spanish detailing how you meet the above qualifications.
This position requires bilingual skills such as proficiency in reading, writing, typing, speaking, and listening in English and Spanish. Selected candidates must pass language proficiency and proofreading tests that will be administered as part of the interview process.
How To Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
- Select the desired job announcement
- Select “Apply” and read and acknowledge the information
- Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
- Follow instructions on the screen
Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.
Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
If you have any questions regarding this recruitment or application process, please contact the recruitment analyst Michael Cerles at: firstname.lastname@example.org
As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
- Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.