1404 Clerk

Recruitment #TEX-1404-903455

Introduction

The Department of Elections (Department) conducts all federal, state and local elections in the City and County of San Francisco, currently serving over 500,000 registered voters. The Department follows the rules and regulations established by federal, state, and local laws – notably, the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. Additionally, the Department operates in an open and transparent manner to inspire the City’s confidence in the integrity of elections processes.

The Department is seeking applications for three (3) seasonal positions in the Election Day Support Division, Polling Places section, which administers the programs associated with identifying and supporting polling places. These positions work in the Polling Places section of the Election Day Support Division and report to the Precinct and Polling Place Services Manager.

These positions serve as official representatives of the Department in the community and are expected to fulfill this role accordingly. Applicants are encouraged to learn more about what to expect during employment with the Department by watching this video:


Appointment Type
Temporary exempt, full time appointment is not to exceed six (6) months or 1040 hours. Exempt employees are considered "at will" and serve at the discretion of the appointing officer.

Duration of Work
The position has an estimated start date of July 8 and estimated end date of November 15. Successful employees may be offered the opportunity to return to temporary exempt position in support of the March 2020 election, on approximately January 15, 2020.

Work Hours
Work hours are generally 8:00 a.m. to 5:00 p.m., Monday through Friday, although staff must be available to work weekend hours when necessary and be willing to take Monday or Tuesday off as opposed to Saturday and Sunday. In addition, due to overtime requirements, staff must be available to work 50-60 hours a week during busy periods and up to 16 hours on Election Day. Travel within the city will be required, as will a driver’s license and clean driving record, although vehicles will be provided. Work location will generally be at City Hall but may also vary within the San Francisco area and at the Department’s warehouse at Pier 48. Position will require standing and walking outdoors for a prolonged period of time, driving to various sites, setting up and using various computer database software, and sometimes lifting and moving objects up to 50 pounds.

Position Description
The Department is currently preparing for the Municipal Election on November 5, 2019 and the Statewide Direct Primary Election on March 3, 2020. The Poll Locators’ primary task is to assist in identifying physical sites within the city such as homes, and other public spaces like schools, libraries, firehouses, and community centers and recruiting them to serve as polling places on Election Day. Responsibilities of Poll Locators include surveying facilities to ensure polling places meet the Americans with Disabilities Act (ADA) requirements and other applicable laws; working with site managers or owners to deliver equipment, take pictures, and facilitate use of sites; administering the delivery and retrieval of polling place equipment before and after Election Day; as well as assisting on Election Day with any troubleshooting issues that arise.

The ideal candidate must have strong work ethic and a high level of integrity. This position requires someone with interpersonal skills and demonstrated abilities to learn new subject matter in a short period of time. The responsibilities of the position include but are not limited to:

  • Operating a city-provided vehicle such as a sedan or cargo van and traveling within the City and County of San Francisco to locate potential polling places or deliver and retrieve equipment.
  • Interacting with members of the public and recruiting them to open their homes or businesses to voters on Election Day.
  • Interacting with voters on Election Day as an official representative of the Department of Elections
  • Utilizing Election Database software and other online databases to research sites that can potentially serve as polling places and visiting the site with the goal of persuading owners/operators to volunteer their site.
  • Using tablet computers and smart phones, and surveying materials such as tape measures and levels to conduct surveys of polling places to ensure they meet accessibility requirements.
  • Managing Polling Place data in accordance with established procedures.
  • Filing, maintaining and retrieving documents, records and correspondence in accordance with established procedures.
  • Maintaining daily communication with polling place owners using telephone and e-mail communication.
  • Checking and reviewing a variety of documents for completeness and accuracy.
  • Disseminating information and answer inquiries by communicating with the public, departmental personnel and other departments.
  • Operating office equipment, including calculators, photocopying equipment, adding machines, computer terminals, and fax machines.
  • Processing mail: open, sort and distribute the incoming mail; stuff and seal envelopes; make daily pickup and delivery to ensure timely mailing and receipt of mail.

Position Requirements

In addition to the minimum qualifications below, applicants must:

  • Have a valid California Driver's license
  • Have a clean DMV record
  • Upload a cover letter with this application
  • Upload a resume with this application

Desired Qualifications

The stated desirable qualifications may be used to identify job finalists for hiring.

  • Basic understanding of San Francisco geography and neighborhoods
  • Ability to spend considerable time outdoors in a variety of weather
  • Ability to work quickly and accurately to complete tasks
  • Great interpersonal skills and ability to work as part of a team in a fast-paced, deadline-driven environment
  • Bilingual skills in Chinese or Spanish
  • Have a strong team work ethic and can-do/will-do attitude, and solid interpersonal and conflict resolution skills
  • Commitment to excellent public service and impartiality

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

  1. One (1) year (equivalent to 2000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR
  2. Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR
  3. Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college or university.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, NAME, by telephone at PHONE, or by email at EMAIL.

 

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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