1402 Ballot Processing Clerk

Recruitment #TEX-1402-903707

Introduction

The mission of the San Francisco Department of Elections (Department) is to provide access to election-related services and voting and to conduct public federal, state, district, and municipal elections in a manner that is free, fair, and functional. In carrying out its mission, the Department must comply with all applicable federal, state, and local law, including the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access and Sunshine Ordinances.

Serving approximately 500,000 registered voters, the Department operates in an open and transparent manner and invites community members to observe elections processes and to provide feedback on these processes, making a concerted effort at all times to inspire public confidence in the integrity of elections in the City.

The Department is comprised of eight divisions, most of which are located at City Hall. Each division manages one of the fundamental tasks necessary to plan and administer elections. Personnel from multiple divisions routinely collaborate on projects and work together to consider new approaches to improve the Department’s services.

The Department is currently preparing for the Consolidated Municipal Election on November 5, 2019, and is hiring temporary employees to assist with various election tasks.

Position Description

The Department is seeking applications to fill several closely related temporary positions to assist with ballot processing. Personnel in these positions will assist in the scanning, extracting, and tabulating of voted vote-by-mail ballots returned to the Department by voters. Ballot Processing Clerks may also be tasked with the review of ballots, using the adjudication application, which is part of the City’s new voting system.

Prior to processing ballots, Ballot Processing Clerks will undergo comprehensive training regarding ballot secrecy rules, operating steps for scanning, extraction, and tabulating equipment, compliance with uniform vote counting standards, and/or directions on the maintenance of detailed activity logs, as necessary to complete any tasks assigned by the Department. While most Ballot Processing Clerks will focus on a specific ballot-related task on most days at City Hall, all Department staff are expected to shift to any one of the many deadline-driven ballot-related tasks necessary to certify the election results.

Duration of Work

The start date for this position will be either October 15, 2019 or October 21, 2019 and will run until several weeks after Election Day; exact end date(s) will be determined by the operational needs of the Department in the post-election cycle. Successful Ballot Processing Clerks may be offered the opportunity to continue working for the Department filling temporary exempt positions in the March 2020 election.

Work HoursandConditions

Work hours will vary widely in accordance with the demands of the election cycle and will range between 40 and 70 hours per week. Although most work can be completed during normal workday hours, that is 8 a.m. -5 p.m., Monday through Friday, Ballot Processing Clerks must be available to work overtime both during the week and on weekend hours as necessary. These positions may require sitting or standing for prolonged periods of time, being able to multitask between other staff members and computer applications, and the occasional lifting and moving of items weighing up to 30 pounds.

Essential Duties

The ideal candidate will have a strong work ethic and possess a high level of integrity. This position requires someone with the vigilance necessary to protect the integrity of official election results. It is critical that people working in these positions demonstrate an awareness of the seriousness of the tasks assigned to them. 

Working under the supervision of Department staff, Ballot Processing Clerks will perform a number of ballot processing tasks, many of which are completed with a partner. Typical tasks include:

  1. Accurately sorting and organizing ballots
  2. Operating one of the Department’s ballot extraction machines
  3. Operating one of the Department’s vote tabulation machines
  4. Reviewing and resolving (adjudicating) certain irregular ballot marks

Desired Qualifications

  • A demonstrated strong work ethic and high level of integrity
  • Experience accurately entering data and using computer software
  • Ability to work congenially as part of a team in a fast-paced environment
  • Flexibility and tolerance for long hours
  • Ability to maintain enthusiasm, patience, and a positive demeanor

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Experience:
Six (6) months of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail.

License and Certification:

Substitution:

Any one of the following may substitute for the required experience:

Completion of 15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR

Completion of a clerical training program (240 hours); OR

Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement).

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Michael.Cerles@sfgov.org 415-557-4831.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


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