9177 Manager III, MTA (Consultant Contracts Manager)

Recruitment #PEX-9177-100460

Introduction

The following information describes the civil service classification for which applications are being solicited.

Make sure you read the entire announcement before completing the application form.

The purpose of this announcement is to fill a vacant position in this classification.

 

Division: Capital Programs and Construction

Section/Unit: Contract Administration – Consultant Contracts

Work Location: One South Van Ness Avenue, 3rd Floor, San Francisco, CA

Appointment Type: Permanent Exempt, Full Time – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

The SFMTA Capital Programs and Construction Division (CP&C) is instructed to provide professional services for the implementation of SFMTA’s Capital Improvement Program (CIP) and employs over 120 engineers, technicians, and administrative staff responsible for the delivery of projects that provide state of good repair, improved system security and safety, facility upgrades and enhancements, and system expansion. Division responsibilities include design, engineering, project and contract management, construction management, contract administration, cost and schedule control, quality assurance, and procurement administration.

POSITION DESCRIPTION:

Under general direction of the Deputy Director of Contract Administration, the Manager III will serve as the Consultant Contracts Section Lead for the Capital Programs and Construction Division’s Contract Administration Section of the San Francisco Municipal Transportation Agency (SFMTA). This position manages, plans, assigns and directs the activities of staff performing difficult and complex contract administration and analytical work; provides leadership and direction in preparation of external contract agreements, reviews, audit schedules and work papers; supervises and coordinates professional administrative staff in preparation of contract schedules, changes, budget coordination, payroll processes, and regulations; utilizes knowledge of complex contractual methods and theories to ensure proper recording of various transactions in accordance with federal regulations; and implements current and new governmental contract agreement reporting standards principles and required disclosures.

Essential Duties and Responsibilities:

  • Manages Consultant Contracts Unit in the delivery of difficult, complex, sensitive, and detailed contract administrative work.
  • Manages activities related to contract administration including originating, developing, and implementing methods, procedures, and policies.
  • Develops Request for Proposals (RFPs) and manages various project contracts and budgets.
  • Administers competitive solicitation, review and selection processes, including review of bids, negotiation with potential contractors/vendors, and review/processing of approvals.
  • Implements contract changes, processes and regulations.
  • Manages contract agreements and the preparation of progress reports to comply with funding agreements requirements, monitoring the progress of contracts and tracking expenditures.
  • Approves invoices, resolves contract billing issues, reconciling contract expenditures and closing out contracts.
  • Researches and communicates with local, regional, State and federal funding agencies on the status of upcoming contract agreements.
  • Provides comprehensive knowledge of departmental policies, procedures and administrative directives in accordance with applicable laws, ordinances, codes, standards, rules, regulations and legislative policies and procedures.
  • Monitors and enforces contractual agreements to ensure compliance with terms of the contract, SFMTA contract policies and procedures, and Federal, State, local laws, and regulations.
  • Confers with Deputy Directors and Section Leaders regarding preparation of cost estimates, specifications and terms for new and existing contractual agreements.
  • Manages administrative staff engage in budget coordination, payroll processes and regulations.
  • Performs other related duties and responsibilities as assigned.

MINIMUM QUALIFICATIONS:

1.    Possession of a baccalaureate degree in Public Administration, Business Administration or a related field from an accredited college or university; AND

2.    Five (5) years of experience in contract administration. This experience must include two (2) years of experience in procurement and administration of complex construction, construction management/general contractor (CM/GC), and professional services contracts in compliance with Federal Transit Administration (FTA) procurement guidelines within the last five (5) years.

DESIRABLE QUALIFICATIONS:

The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or to identify job finalist(s) at the end of the selection process when referred for hiring.

·         Experience in contract management for both construction and consultant.

·         Experience in managing over $5 million capital consultant contracts.

·         Knowledge of Administrative Codes on procurement, and/or the Federal Transit Administration’s Third Party Contracting Requirements.

·         Ability to exercise independent judgment, solve problems and determine priorities.

·         Experience using a variety of computer software and database systems and software such as Word, Excel, and Access.

HOW TO APPLY:

City and County of San Francisco employment applications for this position will be accepted through an on-line process only. A resume and cover letter describing how you meet the qualifications must be attached to the online application. Mailed, hand delivered or faxed applications will not be accepted. Visit www.jobaps.com/sf to begin the application process.

Click and select 9177 Manager III, MTA (Consultant Contracts Manager) (PEX-9177-100460)

  • Click on “Apply” and read and acknowledge the information
  • Click on “I am a New User” if you have not previously registered, or on “I have REGISTERED PREVIOUSLY”
  • Follow instructions given on the screen.

To submit resume using the online application:

·         Select the “Resume” tab in the online application

·         Follow instructions given on the screen

To submit cover letter using the online application:

·         Select the “Other” tab in the online application

·         Choose “Upload” as your method of submittal

·         Click on “Upload Attachment”

·         Follow instructions given on the screen

If you are having trouble attaching your resume and cover letter to the online application, you may submit by fax to (415) 581-5120, ATTN: 9177 Manager III, MTA (Consultant Contracts Manager) (PEX-9177-100460). Résumé will not be accepted in lieu of completing the online application.

In order to comply with social distancing guidelines, staff is working remotely at this time. We highly recommend applications be completed early. If you are having difficulty submitting your application online, please contact us at 415.701.5038 between 8:30 a.m. – 12:00 p.m. and 1:00 p.m. - 4:30 p.m. Monday through Friday or by e-mail at vivian.wu@sfmta.com.

Applicants may be contacted by e-mail. It is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses: (@sfgov.org, @sfmta.com).

Upon successful submittal of the application online, the applicant will receive a notification on the screen, as well as in the applicant’s e-mail inbox, acknowledging the receipt of the application.

If you are having difficulty submitting your application online, please contact us at (415) 701-5038 between 8:30 a.m. – 12:00 p.m. and 1:00 p.m. – 4:30 p.m. Monday through Friday or by email at vivian.wu@sfmta.com.

VERIFICATION:

Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification must be submitted on employer’s official letterhead, specifying dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

SELECTION PROCEDURES:

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 701-5038 or, if hearing impaired at (415) 701-5043 (TTY) or in writing to the SFMTA Human Resources, HR Operations Section, 1 South Van Ness Avenue, 6th Floor, San Francisco, CA 94103 (specify Class 9177 – Consultant Contracts Manager).

NOTES:

Applicants are responsible for updating their email address or mailing address. Contact Information must be updated online at http://www.jobaps.com/sf by clicking on “Update My Contact Info” and logging into your account. If updating contact information online, applicants must contact the analyst at (415) 701-5038 immediately to inform them of the change. Failure to do so may result in the loss of eligibility.

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

General Information concerning City and County of San Francisco Employment Policies and Procedures:

Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:

Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at:

http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities.

MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

AN EQUAL OPPORTUNITY EMPLOYER 

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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