1842 Management Assistant

Recruitment #PEX-1842-903835

Introduction

1842 Program Officer, Community Investments

San Francisco Arts Commission

Recruitment #PEX-1842-903835

MISSION The San Francisco Arts Commission is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy.

RACIAL EQUITY STATEMENT The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one’s success in life. We also acknowledge that we occupy traditional and unceded Ohlone land. Fueled by these beliefs, we commit to addressing the systemic inequities within our agency, the City and County of San Francisco and the broader arts and culture sector. This work requires that we focus on race as we confront inequities of the past, reveal inequities of the present and develop effective strategies to move all of us towards an equitable future.

Job Description

Under direction from the Senior Program Officer the Program Officer will support the Community Investments (CI) team to administer over $8 million in annual grant investments, develop community engagement activities, and increase technical assistance and professional development workshops for San Francisco artists, arts organizations, and historically marginalized communities.

Proposition E, the historic hotel tax allocation for the arts, approved by voters in November 2018 establishes the new $2.5 million baseline Arts Impact Endowment Fund. The Cultural Services Allocation Plan for the Arts Impact Endowment outlines the funding allocations for the years 2019-2024, which will address needs in the arts and culture sector field. Over the course of three years, the Program Officer will support the implementation of the Arts Education grantmaking portfolio by engaging in research, conducting focus groups, developing and refining guidelines, providing technical assistance and community outreach, and facilitating panel reviews. The Program Officer will engage stakeholders to develop grant categories for youth employment opportunities, intergenerational learning, and teaching artist residencies.

 

Community Engagement:

 

  • Conduct stakeholder focus groups to refine Arts Education strategies;
  • Support the implementation and facilitation of technical assistance workshops; 
  • Engage in community outreach to ensure underserved pockets of the community are aware of funding opportunities;
  • Facilitate grants processing to ensure that all applications are processed adequately and timely;
  • Identify potential panelists and facilitate panel deliberations.

Grants Management

  • Ensure that grant agreements are accurate and executed by set deadlines;
  • Negotiate and create Accountability/Evaluation plans with and for grantees;
  • Review grantee’s final reports and provide a feedback report to support grantees in improving their performance;
  • Make final approval of invoices submitted for payment once the final report is approved, ensuring that fiscal policies are adhered to;
  • Support Program Associates to effectively achieve their work.

 

Desirable Qualifications

 

  • College degree or equivalent education and work experience
  • Minimum 2-3 years of related work experience with a nonprofit, government or other relevant organization, grants management a plus
  • High level of knowledge around best practices and trends in arts education;
  • Excellent writing and computer skills (Microsoft Office Suite), and CRM/Salesforce experience a plus
  • Experience assisting individuals with language access, specifically Spanish and Chinese (Mandarin and Cantonese) speaking populations
  • Highly organized with the ability to create and implement systems and follow-up processes with high attention to detail;
  • Demonstrated ability to work in partnership with others as a team member in varied activities and projects
  • Flexibility and willingness to assist others as needed

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

  1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND
  2. One (1) year full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas.

License and Certification:
None.

Substitution:
Applicants may substitute up to 2 years of required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

How To Apply

Appointment Type: Permanent-Exempt (PEX) Appointment. This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer. Applications will be screened for relevant qualifying experience and education. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to continue on in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement in the process. 

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

A resume and a cover letter highlighting how you meet the minimum and desirable qualifications or any relevant experience is REQUIRED at the time of filing and must be attached to the online application. Late or incomplete submissions may not be considered.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Heather Johnson, by telephone at 415-557-4922, or by email at heather.johnson@sfgov.org.

Selection Plan

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the process

Selection Procedures

Verifications: All applicants may be required to submit verification of qualifying education and experience at any point in the application, examination and /or departmental process.  For additional information regarding verification, refer to this web URL: http://www.sfdhr.org/index.aspx?page=20#verification

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying): Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

 

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued:  November 7, 2018
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 903835
ART/ HJ/ 415-557-4922

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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