Junior Management Assistant

Recruitment #PEX-1840-098799




1840 Junior Management Assistant

City College of San Francisco

Location:  City College of San Francisco, Financial Aid Office. Ocean Campus, 50 Frida Kahlo Way, San Francisco

Contact Person:  Guillermo Villanueva, Dean of Financial Aid & Student Success Programs.  Tel:  (415) 239-3994 or email at gvillanu@ccsf.edu

Appointment Type: One (1) Permanent-Exempt, full time, (40 hours/week) full year (260 days/year) position.  This position is grant-funded and is funded on a yearly basis.  Hours are subject after appointment dependent upon grant status. 

Position Description:

Under the direction of the Dean of Financial Aid & Student Success Programs, the 1840 Junior Management Assistant will be responsible for the programs operations, coordination, and support services for undocumented students. Essential functions are managing/coordinating the daily operations of the office, developing and implementing services and programs that support the academic success and retention of undocumented students and serves as a resource for City Dream Program information and processes; conducting orientations; assisting in developing and recommending changes to policies, procedures and regulations that affect undocumented students. The 1840 Junior Management Assistant will also serve as a liaison between the faculty and staff, college departments and outside agencies; responsible for implementing state mandated student learning outcomes, fulfilling student equity goals of closing the achievement gap among undocumented students, and facilitating education access, success, retention, and graduation of undocumented students.

May be required to work evenings, weekends or holidays.

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field, or other areas closely related to specific department program or function.


Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

NOTE:  Work experience with the District as a College Work Study student or Lab Aide (3591) Classification will not be considered or applied as qualifying experience.

Desirable Qualifications:
1. Earned Master's Degree in counseling, rehabilitation, clinical  or counseling psychology, guidance counseling, educational Counseling, social work, or career development from an accredited institution, or equivalent.
2.  Experience working with undocumented students or students at high academic risk.
3.  Experience working in Community College Student Services program.
4.  (1) one or more years of increasing responsible administrative support experience in higher education setting.
5.  Knowledge of basic financial aid programs.
6.  Demonstrated effective oral and written communication skills.
7.  Experience in using Word, Excel, and PowerPoint.
8.  Experience in prioritizing and completing multiple tasks in a timely fashion.
9.  Effective experience in conflict resolution i person, email and or phone.
10.  Ability to maintain good interpersonal working relationships with a variety of college staff and students.
11.  Self-motivated and experience in prioritizing and completing multiple tasks in a timely fashion.
12.  Bilingual proficiency.

How To Apply

 To be considered a candidate for this position, an online application must be submitted (go to the job announcement, job posting number CS00091P, on City College of San Francisco's job website at: http://jobs.ccsf.edu/postings/4087 along with the following materials).  

Substitution of required documents is not permitted.

 To be considered a candidate for this position, the following materials must be submitted by the filing deadline.

Applications filed without the required documents will be rejected. Substitution of required documents is not permitted.

 Note: Employment history must be filled out on the application or your will not be considered.

1. Completion of the online application (start process by clicking on the “Apply for this Posting” at the top of the page); AND 2. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this job announcement and identifying the department above; AND

3. A current resume summarizing educational background and related work experience; AND

4. Educational verifications as stated be below:

Educational Verification: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree (s) and major (s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Request for waiver will be considered on a case-by-case basis.  Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.


 Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.


 Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.


Benefits:  New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Selection Procedures

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Issued:  July 31st, 2019.
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-1840-098799
CCD/ FG / (415) 452-7669 


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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