1824, Principal Administrative Analyst

Operations Yard Procurement

Recruitment #PEX-1824-106753

Introduction


 

Overview of Public Works
San Francisco Public Works is the City department that cares for and builds the City’s infrastructure, public buildings, and public right-of-way, keeping the City beautiful, safe, and accessible for residents, merchants, and visitors. Public Works staff include inspectors, architects, community liaisons, engineers, permit checkers, construction managers, surveyors, administrative analysts, construction tradespeople for buildings, plazas, streets and sewers, arborists and gardeners, landscape architects, project managers, and budget, IT and finance experts. Please see our website at
http://www.sfpublicworks.org  for more information.

 

The Position
San Francisco Public Works is seeking an experienced analytical manager with leadership skills to oversee the Operations Yard Administration Section within the Finance Bureau. The 1824 Principal Administrative Analyst is responsible for providing direct supervision and leadership for the planning, direction, and coordination of all functions and activities related to the procurement of commodities and contractual services for the Public Works Operations Yard. This position also is responsible for assisting with budget and fiscal management of the Operations Yard in relationship to procurement of commodities, equipment, and general and professional services in support of support Public Works programs and operations.  The position works closely with the various bureaus at the Operations Yard, and provides professional level financial/fiscal analysis, contract administration, and commodity procurement.  This is the lead position for all commodity procurement related to COVID-19.

The essential duties of the position include:

 

  • Supervises and coordinates professional-level staff in a large variety of department-wide procurement activities and projects, including assigning, directing, reviewing, and evaluating the work of commodity procurement professionals.
  • Lead in the development of department-wide policies and procedures relating to the procurement of materials, supplies, services, goods, and equipment. Leads the oversight
  • Monitor and track complex City, State and Federal regulations governing procurement and contract compliance and ensuring compliance with City policy for grants and commodity procurement.
  • Analyzes budget monitoring and financial reporting and provide managers with expenditure and revenue snapshots and trends including practical options for potential cost overruns and budget balancing related to grant procurement and commodity procurement.
  • Leads in the oversight, facilitation and/or conducting contractual procurement processes, which may include Request for Information (RFI), Request for Proposals (RFP), Request for Qualifications (RFQ), Request for Quote (RFQ) and informal bid processes for the Operations Yard.
  • Coordinates with Public Works Contract Preparation and Contract Administration units to draft grant, professional service, and construction contract specifications; and ensure successful delivery of contracted services.
  • Develop procurement plans and policies to implement strategic purchasing of commodities.
  • Directs the allocation of resources to achieve timely outcomes and measurable goals within budget; adjust financial plans to meet emerging or new programs as needed for commodity procurement.
  • Effectively manage analytical and procurement staff through annual plans, goals and objectives and evaluations
  • Work closely with management staff and supervisors from divisions across Public Works.

 

 

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university, and six (6) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B, and five (5) years full-time-equivalent experience performing professional-level analytical work as described in Note A;

 SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1824, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1823 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1824.

Desirable Qualifications:

  • Possession of a bachelor’s degree in public or business administration, finance, public policy, or a related field.
  • Experience monitoring of commodity procurement, contract and grant invoicing, and reporting.
  • Experience facilitating the payment of invoices and related documents for the agency contractors/grantees, vendors, and other City Departments.
  • Experience developing and executing commodity, grant, and contract agreements that are consistent with federal, state, and local funding requirements.
  • Experience providing technical assistance to grantees, contractors, and vendors on funding requirements and compliance specifically focused on fiscal operations and budgeting that is consistent with federal, state, and local requirements.
  • Familiarity with the City and County of San Francisco procurement process
  • Advanced proficiency in computer programs such as Microsoft Office Suite, electronic databases, and approval systems.
NOTE:
1. SECURITY CLEARANCES AND BACKGROUND INVESTIGATIONS: 
Positions in this classification may require that successful candidates who become eligible for appointment may be required to go through a background investigation to determine the candidate’s suitability for employment in this classification. Factors considered in the investigation may include employment history, use of illegal/controlled substances. Reasons for rejection based on this investigation may include, but not limited to: applicable convictions, repeated or serious violations of the law, inability to accept supervision, inability to follow rules and regulations, falsification of application materials and/or other relevant factors. Failure to obtain and maintain security clearance may be basis for termination.
2. Prospective and current employees may be subject to DRUG AND/OR ALCOHOL TESTING in accordance with Federal rules and regulations. 

The City and County of San Francisco’s Substance Abuse Policy, in compliance with the Department of Transportation Omnibus Transportation Employer Testing Act of 1991 employing the Federal Motor Carrier Safety Administration (FMCSA) and Federal Transit Administration (FTA) regulations, requires drug and alcohol testing for employees in “safety-sensitive” positions. The selected applicants for “safety-sensitive” positions will be required to pass a Pre-Employment drug test prior to appointment and shall be subject to Random, Post-Accident, Reasonable Suspicion, Return-To-Duty, and Follow-Up testing during employment. Prior to appointment to an FMCSA “safety-sensitive position, each applicant who has participated in a DOT drug and alcohol testing program within the immediately preceding two years will be required to sign a consent form authorizing the City to contact his/her prior employers concerning his/her drug and alcohol test history.” 

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Raquel Knighten, by telephone at 415-554-6000, or by email at raquel.knighten@sfdpw.org.

 

Selection Procedures

Applications will be screened for relevant qualifying experience.  Additional screening mechanisms may be implemented in order to determine candidates’ qualifications.  Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

The application procedure is in compliance with the Americans with Disabilities Act, if you need assistance to participate in this recruitment, contact Jacqueline Sanders (415) 554-6000. Notification in advance will enable the department and County to evaluate arrangements to reasonably accommodate your need.

THE CITY AND COUNTY OF SAN FRANCISCO IS AN EQUAL OPPORTUNITY EMPLOYER. 

MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY


Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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