1823 Senior Administrative Analyst

Policy Analyst/Commission Secretary - Office of Small Business

Appointment Type: Permanent-Exempt (PEX) Appointment.

This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer.

We Value Equal Employment Opportunity!

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

About the Office of Economic and Workforce Development (OEWD)

The San Francisco Office of Economic and Workforce Development (OEWD) supports the City's ongoing economic vitality through key programs focused on neighborhood commercial corridors, workforce development, joint development projects, industry focused business recruitment and retention, small business assistance and international business development. OEWD’s goal is to work continually to make San Francisco an even better place to work and do business. OEWD is a dynamic Department in the City and County of San Francisco.

Position Description

Under the direction of the Director of the Office of Small Business (OSB) and the Small Business Commission (SBC), the Senior Administrative Analyst (Project Manager) primary function is to staff and support the Small Business Commission. This includes:

1.    Performs complex and professional level research and written analysis on public policy and economic matters and legislation that affect San Francisco’s small businesses; crafts possible solutions and recommendations; and evaluate the impacts and effectiveness of existing government policies and programs to small business.

2.    Provides secretarial duties for all commission meetings.

3.    Performs administrative duties to the Small Business Commission and the Director of OSB.

4.    Manage outreach communications to the small business community to publicize current policy matters before the Small Business Commission.

 

About the Office of Small Business

The Office of Small Business and Small Business Commission are committed to supporting the growth and prosperity of all small businesses, especially those owned by historically marginalized communities, to foster an inclusive and thriving San Francisco.

Our work involves:

• Business Assistance: We help existing and aspiring small business owners and entrepreneurs grow and thrive in San Francisco through specialized case management services.
• Programs: We protect small businesses by offering accessible educational resources and we preserve small businesses through the Legacy Business Program.
• Policy and Legislation: We promote practical policy and legislative solutions to mitigate challenges and ensure the economic health for all San Francisco small businesses.
• Stakeholder Engagement: We serve as the ‘door to City Hall’ for small businesses by working with a wide range of stakeholders to ensure that small businesses are heard and well supported, especially those from historically marginalized communities.
  
  

The Office of Small Business Mission Statement

To equitably support, preserve and protect small businesses in San Francisco. We provide high quality direct services and programs, drive practical policy solutions, and serve as a champion for San Francisco’s diverse small business community.

Key Responsibilities:

Policy Analyst: 

Conducts research, interprets, and evaluates newly proposed local legislation and regulation and prepares written analysis on the operational and economic impact to small businesses in San Francisco. 

• Monitors implementation and impact of new and revised regulations and policies once enacted and provide SBC with written updates.
• Conducts research, analysis and evaluates existing local policy, regulations, programs, and City procedures, as to the operational and economic impact on San Francisco’s small businesses.
• As needed, conducts research, analysis and evaluates existing state and federal policy, regulations, programs that impact on San Francisco’s small businesses.
• May represent the department to the Mayor's office, Board of Supervisors, other city agencies and officials, outside agencies, business organizations and the public on all matters pertaining to the budget.
• Monitors the Board of Supervisors and Commission agendas and minutes for issues of concern to the Small Business Commission and the small business community.
• Support efforts of the Director and the Small Business Commission to advocate for policy changes.
• Coordinate and administer outreach communications to inform San Francisco small businesses of current policy and legislative matters before the Small Business Commission.
• Coordinate legislative and policy activities related to supporting the Director and Small Business Commission, including those of a sensitive nature.

 

Commission Secretary/ Administrative Duties:

• Produce and administer all Small Business Commission communications, including but not limited to public notices; agendas, minutes and supporting materials for Small Business Commission meetings; memos to the clerk of the board; emails and letters to Mayor, Board of Supervisors, City departments, and the business community.

• Ensures all public notices, meetings, minutes, legislation, and any other required documents in specified timeframe are in compliance with the Brown Act and the Good Government Guide.
• Schedules presenters for the Small Business Commission meetings.
• Prepares the written response to the legislative and policy recommendations the Small Business Commission has acted on, accompanied with supporting evidence and documentation necessary to defend the Small Business Commission position.

• Coordinate the data analysis and reporting for the quarterly dashboard, semi-annual controller reports and annual department report. 
• Coordinate activities related to supporting the Director and Small Business Commission on various projects and programs of the Commission.
• Manage all filing and reporting requirements, including but not limited to the Office of the Mayor, Office, the Clerk of the Board, the Ethics Commission and the Human Resource Department.
• Maintain all records and files of the Small Business Commission and its Small Business Commissioners.
• Assist the Director with the preparation annual reports and non-policy reports of the Small Business Commission, the Mayor, Board of Supervisors and City departments.

• Maintain schedule and provide administrative support to the Director and the Commission.
• Performs related duties and responsibilities as assigned.

Other Essential Duties

• Ability to work evening meetings and occasional weekends.
• Ability to handle sensitive cases with discretion and tact and respect the right of privacy and maintain confidentiality.
• Cross-train in other multi-tasks as assigned.
• Ability to lift at least 50 pounds or more.

Desirable Skills and Qualifications

• 3+ years of experience in public policy analysis, economic development, urban planning, evaluating the effectiveness of existing government policies and programs.
• Produced white papers that have resulted in policy, legislative or administrative changes with government.
• Knowledge of and experience with the San Francisco permitting process
• A proven track record in business client services interfacing with business owners
• Strong communication, relationship management, analytical, project management, and organizational skills.
• Proactive, entrepreneurial, collaborative, strategic, and solution-oriented
• Familiarity with Customer Relationship Management (CRM) systems, (Salesforce a plus)
• Ability to handle a fast-paced work environment with daily deadlines is needed.

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

• Select the desired job announcement
• Select “Apply” and read and acknowledge the information
• Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
• Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Kristen Erbst, by email at Kristen.Erbst@sfgov.org.

Only those candidates who most closely meet the needs of the Department will be invited to continue in the selection process.  Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. 

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

• Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
• Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.