1823 Senior Administrative Analyst

Care Coordination – Senior Administrative Policy Analyst

Recruitment #PEX-1823-095534


6/3/19: Position reposted to accept more applications and will close on June 17, 2019. Applicants who have previously applied do not need to reapply for this position.

We Value Equal Employment Opportunity!

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

1823 Senior Administrative Analyst
Care Coordination – Administrative Policy Analyst

APPOINTMENT TYPE: Permanent Exempt, full-time position not to exceed three (3) years. This position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the Appointing Officer.

Who We Are
Through the provision of coordinated, compassionate, and high‐quality services, the Department of Homelessness and Supportive Housing (HSH) strives to make homelessness in San Francisco rare, brief, and one time. The Department provides assistance and support to homeless and at‐risk youth, adults and families to prevent imminent episodes of homelessness and end homelessness for people in San Francisco. Services include outreach, homelessness prevention, emergency shelter, drop‐in centers, transitional housing, supportive housing, short‐term rental subsidies, and support services to help people exit homelessness. For more information about the department, please visit our website: http://dhsh.sfgov.org/

What We Do
San Francisco is a pioneer in homeless services and a leader in providing supportive housing as a permanent exit from homelessness. The Department of Homelessness and Supportive Housing seeks to be a national leader in the movement to end homelessness by developing a coordinated, client-focused system of services, piloting innovative models, and implementing proven solutions with measurable results. Major programs include: street outreach and service connection through the Homeless Outreach Team; 1,500-bed shelter system for adults and families including shelters for members of the LGBT community and survivors of domestic violence; Navigation Centers that provide temporary shelter to chronically homeless individuals using a low-threshold entry model; rapid rehousing rental subsidies for families, adults, seniors and transitional aged youth; the Homeward Bound program which has helped 10,000 individuals return to stable housing in their city of origin; and robust supportive housing programs of nearly 7,400 units which provide permanent housing and services to formerly homeless individuals and families.

What You’ll Be Doing
The Department of Homelessness and Supportive Housing (HSH) is seeking a temporary exempt (ending December 31, 2020) “Care Coordination Policy Analyst” (1823) position. The Policy Analyst reports to the Care Coordination Services Manager at HSH, and is responsible for coordinating HSH process and policy implementation under San Francisco’s Whole Person Care (WPC) program. Responsibilities will include co-developing and monitoring WPC contracts and procuring services; creating and supporting completion of data sharing agreements in compliance with applicable privacy laws and regulations; assuring timely reporting to stakeholders including the California Department of Health Care Services (funder) and the WPC Steering Committee; assuring and monitoring project workplans and dashboards; and serving as the liaison between HSH and WPC partners, outside agencies and other departments/programs.

Whole Person Care
San Francisco’s Whole Person Care Program is a five-year pilot ending December 2020 and funded by the California Department of Healthcare Services (DHCS). Whole Person Care (WPC) aims to coordinate health, behavioral health, and social services in a person-centered manner with the goals of improving beneficiary health and wellbeing, while using resources such as services and technology more efficiently and effectively. San Francisco’s WPC pilot will support integrated care for a particularly vulnerable group experiencing homelessness.

The vision of San Francisco’s WPC is to provide comprehensive, seamless and person-centric services, while using resources more efficiently and effectively. WPC partners will:
• Transform our response to homelessness and our systems of care;
• Build real-time, multi-agency integrated data;
• Identify and prioritize high-need, high-risk individuals;
• Develop individualized care and housing plans; and
• Provide timely and coordinated care and services.

Essential Duties and Responsibilities:
• Assists with the HSH implementation of WPC activities and provides policy and planning support to WPC activities including reports, budgets, workplans, staff recruitment, communications, and administrative responsibilities to support the initiative.
• Creates and supports completion of data sharing agreements in compliance with applicable privacy laws and regulations.
• Implements Care Coordination protocols in the community for highly vulnerable people experiencing homelessness and formerly homeless people living in housing.
• Develops and implements a training curriculum for Care Coordination services within HSH.
• Coordinates with DPH and the state to meet WPC requirements, including preparation of quarterly and annual reports and attendance of mandatory state and regional WPC meetings.
• Supports collaboration and information sharing/data sharing between DPH, HSH, HSA, and the San Francisco Health Plan (SFHP) program staff, facilities, and the agencies or community groups with which they work;
• Implements and monitors Memoranda of Understanding (MOU) and contracts;
• Supports overall operations and policies and implements systems to be used;
• Assesses and re-assesses program efforts, efficiencies, and effectiveness, and recommends goals and priorities;
• Acts as WPC liaison with outside agencies and their departments/programs, to render advice on program policies and improve program activities;
• Monitors training quality and technical assistance needs; and
• Monitors the work of and coaches subordinates to improve performance.
• Evaluates procedures, identifies and analyzes problems and issues and may implement and document new procedures within Care Coordination Services.
• Coordinates budget preparation; prepares reports, memoranda, and correspondence; and maintains statistical records.
• Assists in developing and implementing operational policies to ensure the efficient operation of section or program.


Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.
B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.
Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
DESIRED QUALIFICATION(S): The stated desirable qualifications may be used to identify job finalists at the end of the selection process when applicants are considered for hiring.

• Ability to communicate clearly and persuasively both orally and in writing.
• Ability to plan presentations to large and small groups in order to present or train staff and management on policies, programs, and procedures. Experience in supervising contracted training providers.
• Ability to exercise independent judgment, solve problems and determine priorities.
• Two or more years of Federal or State grant management experience preferred, including budgeting and monitoring responsibilities.
• Familiarity with Whole Person Care and other Medicaid/Medicaid Waiver programs.
• Working knowledge of privacy related laws and regulations governing Medicaid/Medi-Cal and related public health programs; policies governing contract formulation and management; program planning and evaluation techniques; budget and grant preparation and administration.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
 Select the desired job announcement
 Select “Apply” and read and acknowledge the information
 Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
 Follow instructions on the screen
Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.
Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact Senior Human Resources Analyst, Max Ezekiel, by telephone at (415) 355-5217, or by email at max.ezekiel@sfgov.org.

Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment. Only the most qualified applicants will continue on in the selection process.

Selection Procedures

Applications will be screened for relevant qualifying experience and education. Additional mechanisms may be implemented in order to determine candidate’s qualifications. Only those applicants who most closely meet the needs of the Department will be invited to continue in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement in the process.

Applicants may be required to submit verification of qualifying education and experience, at any point in the application, examination or departmental selection processes. Verification of work experience typically must be on the employer’s letterhead, and must include the applicant’s name, job title, description of job duties, dates of service, and signature of the employer. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the City and County of San Francisco.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at:

Issued: 4/5/2019; Amended 6/3/19
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 095534


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

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