1823-Senior Administrative Analyst-OECE

Recruitment #PEX-1823-088718

Introduction

APPOINTMENT TYPE

Permanent Exempt appointment not to exceed three (3) years – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. 

THE SAN FRANCISCO OFFICE OF EARLY CARE AND EDUCATION

The San Francisco Office of Early Care and Education (OECE) was created by Mayor Edwin Lee in 2012. OECE is charged with aligning and coordinating federal, state and local funding streams to improve access to high-quality early care and education for children 0-5 years of age, to address the needs of the early care and education workforce, and to build early care and education system capacity. We work in close partnership with direct providers of early care and education services, as well as public sector agencies including: the Department of Children, Youth, and Their Families (DCYF), the Human Services Agency (HSA), San Francisco First Five Commission, San Francisco Unified School District (SFUSD), and the San Francisco Child Care Planning and Advisory Council. Together, we work to increase quality care accessibility, availability, and affordability to increase school readiness for all San Francisco children.

The OECE is provided back-office support by the Human Services Agency (HSA) through administrative supports such as Contracting, Human Resources, Information Technology, Facilities, Budget and Planning. HSA is an agency of the City and County of San Francisco and the central resource for public assistance in the City. HSA provides a safety net for individuals and families by offering income support, community-based living supports, and assistance getting food, housing, and health coverage. HSA offers programs and services that ensure the protection and safety of children, the elderly and dependent adults. HSA helps people secure employment through training, job search, and child care assistance.

WHY JOIN THE SF OFFICE OF EARLY CARE AND EDUCATION?

The San Francisco Office of Early Care and Education stewards more than $100 million annually in federal, state and local funding to change the trajectory of young children’s lives by providing them with high-quality early care and education programs. OECE focuses its resources on San Francisco’s most vulnerable children and families – homeless families, families involved with the child welfare system, children with special needs, and low-income African American, Latino and English Language Learners – through a diverse delivery system composed of licensed child care centers and family child care homes throughout the City. Building on the national research underscoring the importance of a child’s first five years of development, OECE is committed to ensuring more of San Francisco’s youngest residents are better prepared for success in kindergarten and beyond.

In 2017, OECE re-designed its local funding strategy to enhance outcomes for children, their families, and early care and education providers. If you want to be part of a dynamic social change effort that is strengthening families and children in San Francisco (and setting an example for other communities), this is the job for you!

A FEW REASONS YOU MIGHT LOVE THIS JOB:

·         Your work will have a direct impact on OECE’s ability to achieve our goals to support families and their children.

·         You will be challenged daily.

·         You will work with people who are passionate about their work and experts in the field.

·         You will have ample learning opportunities that will allow you to develop your skills and abilities.

A FEW CHALLENGES YOU MIGHT FACE IN THIS JOB:

·         You will work on multiple assignments with competing deadlines.

·         You will be supporting a new approach to financing early care and education in San Francisco, sometimes navigating change and leading through uncertainty.

·         Sometimes you will need to inform direct service providers and/or contractors that they cannot do things that violate policies, rules or best practices.      

 POSITION DESCRIPTION

The ECE Quality and Workforce Senior Administrative Analyst will assess the existing quality and workforce supports, and based on national best practices and the guidance of local experts and stakeholders, propose a detailed transition plan for enhancing those supports as they move from First 5 San Francisco to the Office of Early Care and Education by July 1, 2019.  

ESSENTIAL DUTIES  

1)    Coordinates, develops, manages and monitors the programmatic, policy and budget aspects of quality and workforce projects in partnership with First 5 and other partners, including training and technical assistance for ECE direct service providers, workforce development and higher education projects for the ECE workforce, the ECE Workforce Registry, and the local Quality Rating & Improvement (QRIS) system.

2)    Cultivates and manages relationships with key partners, including a diverse array of ECE providers and stakeholders, other city departments, SFUSD, higher education, training and technical assistance providers to ensure productive working relationships that serve to meet the Office’s goals.

3)    Coordinates and integrates quality improvement and workforce development efforts throughout the Office’s functions, including finance, policy, and data and evaluation. 

4)    Researches, analyzes and makes recommendations on issues related to quality improvement and workforce development, including analyzing national, state and local research and trends, gathering data to inform decision-making, tracking policy developments at the national, state and local level, and  developing budget, grant proposals, and other fiscal analyses.

5)    Helps with the analysis and interpretation of existing and newly enacted statutes or regulations related to early care and education workforce, in addition to promoting and educating other local stakeholders on such information, as needed.

6)    Advises on needs for data and technical infrastructure or tools to support a continuous improvement cycle across OECE’s portfolio.

7)    Develops and oversees a knowledge repository on ECE quality and workforce issues to preserve institutional memory and ensure a common knowledge base moving forward.

8)    Provides information and support to OECE staff for education of and collaboration among internal staff.  

9)    Represents OECE at stakeholder and partner meetings to inform partners of and garner support for the transition.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A.

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

NOTE A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

NOTE B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

Applicants must meet the Minimum Qualification requirements by the final filing date unless otherwise noted.

VERIFICATION OF EXPERIENCE AND/OR EDUCATION:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

 Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

·         Select the desired job announcement (PEX-1823-088718)

·         Select “Apply” and read and acknowledge the information

·         Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

·         Follow the instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Tamara Ranney, by telephone at 415-557-5453, or by email at tamara.ranney@sfgov.org.

Selection Plan

The selection process will include evaluation of applications in relation to minimum qualifications.

Selection Procedures

The selection process will include evaluation of applications in relation to minimum qualifications of the position. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

Notes: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. The department may administer additional selection procedures to make final hiring decisions.  

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:

Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:

Applicants should keep copies of all documents submitted, as these will not be returned.

Clerical Errors:

May be corrected by the posting of the correction on the Department of Human Resources website at: http://sfdhr.org/information-about-hiring-process#announcementsdefinitions

Reasonable Accommodation Request:

Information on requesting reasonable accommodation for persons with disabilities can be found at: http://www.sfdhr.org/index.aspx?page=20#reasonableaccommodation

 Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. http://www.sfdhr.org/index.aspx?page=20#identification

 

Exam Type: PEX

Issued: July 27,2018

Micki Callahan, Human Resources Director

Department of Human Resources

Recruitment ID Number: PEX-1823-088718

HSA/TR 415-557-5453

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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