1822 Administrative Analyst

Recruitment #PEX-1822-099518



This posting has been reopened for continuous recruitment. Those who have previously submitted an application do not need to reapply. Those who are interested and have not applied are encouraged to apply. This announcement may close at any time, but no sooner than Friday, 4/24/2020. 


The Department of Children, Youth and Their Families (DCYF) has administered San Francisco’s powerful investments in children, youth, transitional age youth, and their families through the Children and Youth Fund since 1991. With a deep commitment to advancing equity and healing trauma, we bring together government agencies, schools, and community-based organizations to strengthen our communities to lead full lives of opportunity and happiness. Together, we make San Francisco a great place to grow up.

DCYF envisions a strong San Francisco where all children and youth are supported by nurturing families and communities; all children and youth are physically and emotionally healthy; all children and youth are ready to learn and succeed in school; and all youth are ready for college, work and productive adulthood.

DCYF funds approximately $94 million in direct service grants serving 402 programs across 165 agencies in fiscal year 2018-2019. The service areas of DCYF funding are Educational Supports; Enrichment, Leadership and Skill Building; Justice Services; Mentorship; Out of School Time; Youth Workforce Development; Family Empowerment; and Outreach and Assess. Our investments are equitable and holistic, offering avenues to enhance learning, while simultaneously creating healthy family and community environments to support individual growth.  Please visit our website at www.dcyf.org for more information.

This permanent exempt position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. 

Position Description:
Under supervision, this position will assist the Data & Evaluation (D&E) unit, with a focus on supporting DCYF staff and DCYF-funded grantees using DCYF’s Contract Management System (CMS) in the evaluation of the Charter’s Children’s Fund goals and services. 

Essential Job Duties and Responsibilities:
• Acting as a lead support for CMS data entry and use. Data support functions primarily involve responding to data issues brought to the D&E Unit’s attention by grantees and DCYF staff. Database development supports may relate to addressing issues with the database system and/or the build-out of new database components.
• Develop, create and edit CMS and other data analysis training materials in formats that include written handouts and guides, videos and webinars.  Conduct CMS and other data analysis in-person trainings with DCYF-funded grantees and DCYF staff.
• Act as a lead support in the distribution and collection of surveys issued to youth and families participating in DCYF programs, including the annual youth survey administered to approximately 10,000 participants in DCYF-funded services.
• Conduct qualitative and quantitative analysis. Tasks may include evaluating and analyzing internal data collected in DCYF’s CMS, developing simple surveys, analyzing survey responses, analyzing outside data from sources that may include the Census and American Community Survey (ACS), San Francisco Unified School District and other City Departments. Quantitative analysis may be completed using statistical software such as R, SPSS, STATA, and/or EXCEL; geospatial software such as GIS; and data visualization software such as Power BI and Tableau. Areas of analysis may include early care and education/child care, out-of-school time programming, mentorship, youth workforce development, youth empowerment, wellness, Justice System, and family support services.
• Provide support for major Departmental deliverables such as the development of the Community Needs Assessment (CNA), Local Action Plan (LAP), Services Allocation Plan (SAP), and Request for Proposals (RFPs) by gathering and analyzing information from the CMS, youth surveys, other original data sources and relevant research.
• Assist in the production of written analysis and presentation materials demonstrating the Department’s data and evaluation activities.
• Work collaboratively with department staff to perform additional data and evaluation work.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A;  OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B;  OR

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A;  OR

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:
A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.


Desirable Qualifications:    These desirable qualifications maybe used to identify job finalists at the end of the selection process when candidates are referred for hiring.

1. Experience conducting policy and program analysis and associated data reporting related to children, youth and young adult services
2. Excellent people skills and ability to facilitate and lead trainings with Department staff and staff at DCYF-funded community based organizations.
3. Experience interacting effectively with diverse communities similar to those found in San Francisco.
4. Excellent writing and communication skills, including ability to present complex information in concise and plain terms to diverse audiences.
5. Demonstrated dedication to a holistic approach to supporting all children and youth.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

How To Apply

Applications for City and County of San Francisco jobs are only being accepted through an online process. Visit www.jobaps.com/sf  to register an account (if you have not already done so) and begin the application process.
• Select the desired job announcement.
• Select “Apply” and read and acknowledge the information.
• Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”.
• Follow instructions on the screen.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by e-mail about this announcement and, therefore, it is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date. Also, applicants must ensure that e-mail from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation e-mail that their on-line application has been received in response to every announcement for which they file. Applicants should retain this confirmation e-mail for their records. Failure to receive this e-mail means that the on-line application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
Your application and any attachments to the application submitted at the time of filing must be complete and accurate including the details on your experience, education, training, and other information that qualifies you for this recruitment.   Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment, or inability to receive full credit for scoring purposes.   Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

If you have any questions regarding this recruitment or application process, please contact Gilda Cassanego at Gilda.Cassanego@sfgov.org   or (415) 557-4859.

Verification of Experience and / or Education:

Applicants may be required to submit verification of the qualifying experience and education, at any point during the recruitment and selection process. Resumes will not be accepted in lieu of verification of qualifying experience and education.

Failure to submit the required verification, when requested, may result in disqualification or ineligibility for employment.

When requested, applicants who possess a degree that is from a foreign and/or non-accredited college or university may be required to provide an equivalency certification of the degree. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

When requested, verification of qualifying experience must be signed by the employer or the employer’s authorized representative on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, types of employment (part-time/full-time), and description of job duties performed. City employees who qualify based solely on City employment or a combination of City employment and outside experience may submit performance evaluations as proof of qualifying City experience in lieu of other verification, but must verify outside qualifying experience as stated above. City and County of San Francisco employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Plan

Please submit an application, supplemental questionnaires - Minimum Qualifications and answers to three (3) screening questions.

Screening of Application:  On-line employment applications will be screened for relevant qualifying experience and education in relation to the minimum qualifications.   Additional mechanisms may be implemented in order to determine candidate’s qualifications.

Supplemental Questionnaire - Minimum Qualifications: Candidates will be prompted to complete a Supplemental Questionnaire - Minimum Qualifications as part of the online employment application. This questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position, and will be used to evaluate if the applicant possesses the required minimum qualifications.  It is essential that applicants provide complete information in identifying their education, experience and training. Applicants must also complete the official application and screening questions.

Supplemental Questionnaire – Screening Questions:    Applicants will be prompted to complete the Supplemental Questionnaire during the on-line application process.  There are three (3) questions.

All statements made on the application and supplemental questionnaires are subject to verification.  Failure to submit a supplemental questionnaire with the application by the filing deadline may result in disqualification from the selection process. 

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Reasonable Accommodation Request:   Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable accommodation at:  http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20   or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.  http://www.sfdhr.org/index.aspx?page=20#identification

Veteran’s Preference: Information regarding requests for veteran’s preference can be found at: http://www.sfdhr.org/index.aspx?page=20#veteranspreference

Terms of Announcement: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf   .

Issued: February 26,  2020
Micki Callahan
Human Resources Director
Department of Human Resources

Recruitment ID Number: PEX-1822-099518


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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