1820 Junior Administrative Analyst

Policy and Grants Associate

Recruitment #PEX-1820-904436


The San Francisco Department on the Status of Women promotes equitable treatment and fosters the advancement of women and girls throughout San Francisco through policies, legislation, and programs. In 1998, San Francisco became the first city in the world to enact a local ordinance reflecting the principles of the United Nations Convention on the Elimination of All Forms of Discrimination Against Women, in international bill of rights for women. The Department is composed of seven professional staff responsible for implementing the policy priorities established by the seven-member Commission on the Status of Women, appointed by the Mayor.

The U.S. Department of Justice Office of Violence Against Women awarded the Department on the Status of Women a three-year grant to pilot a High Risk Domestic Violence Lethality Response Team comprised of community advocates as well as officials from the San Francisco District Attorney's Office and the San Francisco Police Department.

The Department also received a two-year grant for the Blue Shield of California Foundation to fund an innovative multi-sector collaborative to implement community-specific prevention strategies to end domestic violence. 

The Department is seeking two Policy and Grants Associates to coordinate the U.S. Department of Justice Office of Violence Against Women grant and the Blue Shield of California Foundation grant. The appointment type is Permanent Exempt Full-Time.

Primary Responsibilities

Under direction of the Policy and Grants Manager of Department on the Status of Women, the Policy and Grants Associate assists with and preforms professional level work in analyzing, researching and reporting functions related to the federal grant, Blue Shield of California Foundation grant and department operations. The Policy and Grants Associate has the following essential functions:

1. Grant Coordination: Coordinates logistics for all aspects of the project, including meetings and trainings; prepares meeting agendas and disseminates supporting documentation; ensures follow-up on action items generated at the meetings and identified as improvements.

2. Grant and Data Analysis: Assists in conducting difficult and complex analysis, procedural, organizational and operational investigations, surveys and/or research relating to the prevention of domestic violence, reduction of domestic violence related homicides through data analysis, shared data systems and policies to better track and coordinate services for high risk lethality domestic violence cases. 

3. Research and Writing: Oversees production of grant reports; collects written reports and data points from grant partners, consolidates them into reporting format and forwards to Policy and Grants Manager for review. Assists in research and development of grant applications. Presents reports, findings and recommendations to senior management staff, including formal presentations to community groups, grant partners and commissions.

4. Public Awareness and Public Service Campaigns: Coordinates logistics for public awareness video campaign, public awareness events and outreach campaigns that involve coordination with multiple community-based organizations, and city agencies.

5. Administration: Prepares, generates and updates budget and program documents, contract reports, surveys, databases and mailing / distributions lists; prepares graphs and charts for presentations; and assists with the preparation and submittal of supplemental budget modifications request to the funder.

6. Performs other related administrative duties as assigned.

Minimum Qualifications

1. Possession of a baccalaureate degree from an accredited college or university; AND one (1) year of professional experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration; OR

2. Possession of a baccalaureate degree from an accredited college or university in accounting, finance, public or business administration, economics, urban studies, public policy or a related field

SUBSTITUTION: May substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester/45 quarter units

Desirable Qualifications

The stated desirable qualifications may be used to identify job finalist at the end of the selection process.

§ Experience in violence against women (domestic violence, sexual assault, human trafficking, etc.) response, though policy or administrative experience.

§ Knowledge of and interest in public health, domestic violence prevention, local government and public safety.

§ Ability to work with spreadsheets, graphs and databases.

§ Strong organization and communication skills.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

Select the desired job announcement

Select “Apply” and read and acknowledge the information

Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Lisa Pigula, by telephone at 415-557-4933, or by email at Lisa.Pigula@sfgov.org.


Selection Procedures

Only those candidates who most closely meet the needs of the Department will be invited to continue in the selection process.  Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. 

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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