1820 Junior Administrative Analyst

Street Use and Mapping

Recruitment #PEX-1820-099105

Introduction

APPOINTMENT TYPE:  The General Services Agency, San Francisco Public Works has a position for Permanent Exempt appointment in San Francisco.  This position is excluded by the Charter from the competitive civil service examination process.  The successful candidate will serve at the discretion of the appointing officer.  This has an anticipated duration of up to three (3) years.

Position Summary:
The County Surveyor's Division works with both small and large projects handling everything from from a typical residential lot to our City’s largest developments. Recently we are seeing increased development and construction in the City. Several new land subdivisions have come on-line because many of the downtown parking lots & single story buildings are being re-purposed into multi-units & high rises.  This position will research, compile and analyze field packages for monument preservation, support surveyors in the field, and compile and analyze condo conversion applications. This position will also answer client inquiries regarding subdivisions, as well as work on eliminating the backlog of requests for survey and corner records.

Position Duties:
Support the County Surveyor and his team through analytical, administrative, and customer service duties including: tracking, managing, and prioritizing, the progress of surveying and/or mapping projects, including inquiries, applications, fees, deadlines, field notes, corner records, major subdivisions, and surveyors’ field work; maintain orderly work flow with map checkers, reviewers, and senior surveying/mapping management; process public records requests; collaborate with other City departments, including with Board of Supervisors, City Attorney, and San Francisco Planning; track and approve project status from incoming city agencies; analyze and generate weekly reports for projects; work with a diverse group of customers including surveyors, attorneys, contractors, and developers; communicate with customers in person, via email and phone regarding questions, applications, timeline, and status updates in order to maintain a smooth and transparent work process; assist with day-to-day general administrative duties; log, process, & review condominium conversion, records of survey, lot subdivision, & new construction applications; review and process the validity and completion of documents and applications; file, organize, log monument preservation applications, field notes, & corner records; apply legislative & policy analysis with the processing of all subdivision/mapping projects; use map researching and AutoCAD Civil 3D to create pre-construction and post-construction field packages for monument preservation projects; assist in drafting and editing new corner records; assist in deed analysis, request subdivision guarantees, map reviews, check owner affidavits, and agreements.

Minimum Qualifications

1. Possession of a baccalaureate degree from an accredited college or university; AND one (1) year of professional experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration; OR

2. Possession of a baccalaureate degree from an accredited college or university in accounting, finance, public or business administration, economics, urban studies, public policy or a related field

SUBSTITUTION: May substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester/45 quarter units.

DESIRABLE QUALIFICATIONS:
1.  Ability to use effective oral and written communications skills to communicate with internal staff, vendors, consultants, surveyors, and contractors
2.  Extensive experience and computer proficiency in Microsoft Office Suite
3.  Experience in training and presenting in front of small to large groups

How To Apply

Applicants must submit the following in addition to the City application at the time of filing:
1.  Resume
2.  Copy of Diploma or Transcript
3.  Cover Letter describing how you meet the desirable qualifications

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement  PEX-1820-099105
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Maria P. Chan, by telephone at (415) 554-6002, or by email at maria.chan@sfdpw.org.

VERIFICATION (proof) of EDUCATION:
Applicants MUST submit a copy of diploma or official transcript to verify qualifying education with their online application OR by the filing deadline to show that the minimum qualifications have been met. For more information, please visit: http://sfdhr.org/index.aspx?page=456

Applicants who have obtained education form a foreign college or university must provide a Foreign Transcript Evaluation letter from a National Association of Credential Evaluation Service(NACES) approved agency. A list of approved agencies can be found at: http://www.naces.org

VERIFICATION (proof) of EXPERIENCE:
Applicants WILL be required to provide written verification (proof) of qualifying work experience at any time in the application, examination and/or departmental selection process to show that the minimum qualifications have been met. Verification of qualifying experience must be signed by the employer’s authorized representative on the employer's business letterhead, and specify the name of the applicant, dates of employment, job title(s), dates of service and duties performed. City and County of San Francisco employees do not need to submit verification of their City employment, but must submit verification of outside experience. City employment will be verified by the employee’s record. City and County of San Francisco employees will not receive credit for experience obtained outside of their classification unless recorded in accordance with the provisions of the Civil Service Rule 110.9.1. For more information, please visit:
http://www.sfdhr.org/index.aspx?page=20#verification

Verification may be waived if impossible to obtain.  The applicant must submit a signed statement with the application explaining why verification cannot be obtained.  Waiver requests will be considered on a case-by-case basis.  Failure to submit the required verification or waiver request may result in rejection of application. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification.

Applicants may submit resume, cover letter, copy of diploma or transcript, and experience verification by:
1.  uploading the documents through JobAps; OR
2.  scanning the documents and sending as an attachment to: maria.chan@sfdpw.org; OR
3.  faxing to 415-554-6042; OR
4.  Hand delivering or sending the documents via U.S. Mail to: General Services Agency, Human Resources, 1155 Market Street, 4th Floor, San Francisco, CA 94103-1523, Attention: Maria Chan, PEX-1820-099105. 

Selection Procedures

Applications will be reviewed for relevant qualifying education and experience. Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process. Applicants meeting the minimum qualifications are not guaranteed an invitation to interview. Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.

Note: Applicants are advised to keep copies of all documents submitted. Submitted documents become a part of the recruitment process and will not be returned. The department may require applicants to present additional material.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 
Issued:  September 6, 2019
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-1820-099105
GSA-SFPW/ mpc / (415) 554-6002

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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