Supervisor Fiscal Officer

Recruitment #PEX-1675-107159

Introduction

Position Description:  One (1) Permanent-Exempt, full-time, full-year position.
Exempt employees are considered “at will” and serve at the discretion of the appointing officer.

Under the general supervision of the Senior Director, Budget and Accounting, the Supervising Fiscal Officer provides support to the educational process with specific responsibilities for providing leadership, direction, vision, and administrative oversight of fiscal activities and services to the Community College District, budgeting, accounting, revenue collection, internal auditing, payroll preparation and verification, purchasing, and contractual agreements.

Job Duties:

1. Analyze and review budgetary and financial data (e.g. reports, budget requests, supplemental appropriations, request for additional positions or allotments, transfer of funds, agreements and contracts pertain to wage and fringe benefits, etc.) for the purpose to develop and prepare investigative reports and make recommendations as requested.

2. Attend wide variety of meetings, workshops, and conferences (e.g. Bay area Fiscal Directors meetings, Wells Fargo Bank, Cal Recycle programs, DPHSFPD Academy, City and County of San Francisco, F&P Meeting at City Hall, etc.) for the purpose to provide and receive information and maintain liaison with appropriate government agencies and professional organizations as assigned.

3. Collaborate with internal users and external customers (e.g. senior leadership, Human Resources staff, vendors, etc.) for the purpose to increase productivity and effectiveness of business and administrative services through re-engineering, organizational change management, new technology solutions, assessment of best practices, and support of diversity efforts.

4. Conduct internal audits of all departmental financial operations (e.g. general and special funds, etc.) for the purpose to ensure program operations are within budget and in accordance with fiscal practices.

5. Coordinate and lead hire process of subordinate accounting positions for the accounting department (e.g. screen, hire, review diversity and gender balance, screen applicants, conduct interviews, etc.) for the purpose to select and maintain a highly qualified staff.

6. Develop and provide a wide variety of documents and presentation materials, independently and/or through delegation to other personnel for employee training (e.g. fiscal policies, procedures, objectives, codes, financial reports, VTD (SFCCD) Auditor’s training, etc.) for the purpose of providing necessary skills related to fiscal, legal, contractual, administrative and other business concerns to the employees.

7. Direct accounting, financial, and fiscal functions of the college (e.g. bond studies, SFCCD annual financial, Proposition A Parcel Tax Fund, etc.) for the purpose of enhancing compliance, financial effectiveness, and operational efficiency of District Administrative services.

8. Ensure proper equipment for staff members (e.g. upgrade computer, lighting, copy machines, ergonomic issues, etc.) for the purpose to ensure appropriate and functional equipment.

9. Monitor the financial management of the District and its related assigned programs (e.g. all income, expenditures, funds, investments, debt, capital finances, internal budgets, required local and federal reports, bids, contracts, RFPs, etc.) for the purpose of confirming that the management of financial resources is compliant with accreditation standards and applicable policies, procedures, and federal and state laws and regulations.

10. Represent the Chief Financial Officer at meetings with (e.g. administrative officials, legislative bodies, representatives of employee organizations, general public, hearing of financial matters of the department, etc.) the purpose to convey and/or gather information, explain policies, procedures and regulations on complex fiscal, budgetary, or accounting matters.

11. Respond to complex and critical reports and inquire from a wide variety of internal and external sources regarding development, implementation and evaluation of assigned programs for the purpose to identify relevant issues and recommend or implement action plans.

12. Review and analyze accounting, financial, budgetary workloads, and programming (e.g. proposals for obtaining financial aid from federal and state funds, inventory and fixed assets control procedures, leases, permits, etc.) for the purpose to determine the most practical and efficient manner of performing the work of the division and conforming to established financial practices, regulatory requirements, laws, and regulations.

13. Supervise and evaluate the performance of assigned personnel for the purpose to establish performance requirements, encourage professional excellence, ensure that standards are achieved, and performance is maximized.

14. Support administrators, and other personnel to resolve and provide solutions for department disputes and concerns, special requests to obtain business licenses and tax certificates, payroll department regards to deceased employees, report requests from facilities department work with third party consultants, internal IT department and contracted software companies for the purpose to provide technical expertise on strategic matters related to business and administrative services, institutional technology, and facilities.

15. Other related duties as assigned.

Minimum Qualifications

Possession of a Bachelor’s degree from an accredited college of university with major course work in accounting or finance, preferably including specialized courses in Municipal or Governmental accounting and finance; AND
Ten (10) years of progressively responsible accounting and financial experience, including five years of responsible supervisory, management and administrative experience; OR
An equivalent combination of training and experience.

Note: Work experience with the District as a College Work Study student or Lab Aide (3591 Classification) will not be considered or applied as qualifying experience.

Desirable Qualifications:

SKILLS
1. Perform multiple, highly complex, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.
2. Specific skill based competencies required to satisfactorily perform the functions of the job include: apply sound fiscal management principles, practices, controls, and documentation in a complex organization; analyzing laws and regulations and to apply consistent and timely practices to ensure compliance; applying effective leadership related to project management and supervision and training of staff; analyzing data, trends, and projections for the purpose of developing short-and long-term financial and operational plans; implementing an integrated planning and budget process; and training, developing and supervising staff.

KNOWLEDGE
1. Perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.
2. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles and practices of finance, accounting/bookkeeping and audits; codes and regulations relate to business operations in education; Enterprise Resource Planning (ERP) in a complex institution; collective bargaining practices; principles of facilities and capital projects, including public works, contracts, and bidding; audits within the public sector; current trends and practices; principles of employee development and management; project development, goal attainment and time management; participatory governance environment principles; and principles of conflict resolution.

ABILITY
1. Schedule a significant number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment.
2. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods.
3. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. Independent problem solving is required to analyze issues and create action plans.
4. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited.
5. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating complex information to a variety of constituencies, both orally and in writing; demonstrating sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students; motivating staff to ensure optimum performance and continuous improvement of programs and systems: maintaining confidentiality; and providing direction and leadership.


Benefits:

New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF)

Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year’s Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year’s Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eliglble school-term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off

How To Apply

Applications for City College of San Francisco jobs are only accepted through an online process. Go to the job announcement, job posting CS00166P at http://jobs.ccsf.edu/postings/4796 to submit your application on City College of San Francisco's job website.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Shinmi Kang, by telephone at 415-452-7687,or by email at skang@ccsf.edu.

To be considered a candidate for the position, the following materials must be submitted. Substitution of required document(s) is not permitted.

1. Completion of the online application (start process by clicking on the “Apply for this Posting” button on the bottom of the page)
*NOTE THAT THE EMPLOYMENT SECTION MUST BE COMPLETEDAND

2. A letter expressing interest in the position specifically indicating how you meet the Minimum Qualifications and Desirable Qualifications as listed in this announcement and identifying the department above; AND

3. A current resume summarizing education background and related work experience; AND

4. Educational Verification as stated below.

Veriifcation of qualifying education must include copies of transcripts, diplomas or certificates posting your degrees or majors. If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Request for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience:
Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.


 

Selection Plan

Applicants will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 
Issued: September 3, 2020
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 107158

CCD/SK/415-452-7687

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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