1487 Financial Aid Specialist
|Department||Community College District|
|Date Opened||10/15/2020 08:00:00 AM|
|Filing Deadline||10/29/2020 5:00:00 PM|
|Job Type||Permanent Exempt|
12. Uses Banner System to award students. Makes ISIR corrections, monitors satisfactory academic progress, etc.
13. Determines eligibility and awards financial aid to qualified students based on current awarding guidelines and the availability of funds.
14. Reviews student files prior to awarding; follows up for clarification or additional information.
15. Reviews financial aid forms, 1040 federal tax returns and supporting documents and performs any mandatory revisions, and makes any packaging changes as individual students financial circumstances change. Monitors awards for accuracy.
16. Uses highly automated financial aid systems including Banner, SARS, Webgrants, COD, National Student Loan Database System (NSLDS), and CampusLogic.
17. Advises students on an individual basis regarding eligibility requirements, Satisfactory Academic Progress (SAP), and resolution of unique student problems.
18. Works at the front counter and Computer Lab assisting students complete the Free Application for Federal Student Aid (FAFSA), CA Dream Act application, phones, and as needed.
19. May work at other Centers to assist credit and non-credit students, and conduct workshops or information sessions.
20. Participates in regularly scheduled weekly meetings.
21. Works with the public; communicates effectively verbally and in writing.
22. Maintains confidentiality, accurate and complete student records.
23. Attends training workshops and conferences in order to stay current on financial aid regulations and processing.
24. Performs other related duties as assigned.
Examples of Important and Essential Duties
1. Interviews students and determines their financial needs; processes individual applications for assistance.
2. Determines what type of award or financial assistance, if any, students are eligible to receive: sends award letters to recipients.
3. Coordinates arrangement for government or bank loans for students whose expenses cannot be met by other means of financial assistance; acts as intermediary in the disbursement of such loans.
4. Evaluates the changing financial needs of students and their continued eligibility for financial
5. Advises and counsels students regarding acceptable grade-point averages, required course loads and attendant requirements that must be maintained to establish and continue eligibility for financial aid.
6. Compiles statistical data for submission by the Financial Aid. Officer to sponsoring agencies; writer, and maintains report files on each student who receives financial assistance.
7. May coordinate a job development and placement program for the Student Placement Office.
Knowledge, Skills and Abilities
Requires a good knowledge of: Basic accounting and fiscal reporting procedures; principles and techniques of interviewing; State and Federal guidelines for the granting of aid to students.
Requires ability to: Interpret and apply complex laws, regulations, policies and procedures regarding student financial aid; exercise independent judgment in granting awards; deal effectively with students, staff and representatives of governmental agencies; write reports.
Requires skill in making arithmetical computations used in needs analysis.
Experience and Training
Requires two years of responsible technical experience dealing with financial determinations in a college financial aids program, social service agency, lending institution, or similar agency or institution; or an equivalent combination of training, and experience.
1. Possession of a baccalaureate degree in Developmental Psychology, Counseling, Social and Behavioral Sciences or related field from an accredited college or university; AND
2. One (1) year of verifiable work experience in federal and state financial aid programs, advising, evaluating eligibility, and awarding students. Experience must have included preparing and maintaining a wide variety of documents and reports, public contact, checking and reviewing documents for completeness, and performing mathematical computations.
Substitution: Work experience in a financial aid program as described in #2 above may be substituted for the required education on a year-for-year basis.
Note: Ability to lift and carry up to 25 pounds of financial aid materials may be required.
Note: Work experience with the District as a College Work Study student or Lab Aide (3591 Classification) will not be considered or applied as qualifying experience.
How To Apply
As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
- Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.
In line with the Official Public Health Order to slow the spread of COVID-19, "shelter-in-place" has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)'s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.
Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.
Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.
Issued: September 12, 2019
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-1487-100068
SFCCD/ SY / 415-452-7731
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.