1280 ApprenticeshipSF Lead Analyst

Recruitment #PEX-1280-904285


In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice.  As a result, the Department of Human Resources (DHR) office located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Appointment Type:

This Permanent Exempt (PEX) Full Time position, exempt from Civil Service Commission rules under San Francisco Charter Section 10.104 and shall serve at the discretion of the appointing officer. The anticipated duration of this project is thirty-six (36) months. Continuation in any category 18 position after thirty-six months will require participation in a competitive civil service selection process.

About ApprenticeshipSF:

The City currently jointly operates 11 different apprenticeship programs in partnership with multiple labor unions and with numerous City departments including SFMTA, DPW, PUC, AIR, REC, and the Port. The City utilizes a centralized approach to supporting and monitoring high quality program implementation, with all programs supported and managed by DHR’s ApprenticeshipSF program.

For more information about our ApprenticeshipSF program, please visit: https://sfdhr.org/apprenticeshipsf


The ApprenticeshipSF Lead Analyst provides administrative and operational support for the City-wide apprenticeship programs, coordinates apprenticeship programs through key partnerships with City departments, labor organizations, community based organizations, state and federal agencies and the general public. 


  • Track and maintain all statutory, administrative and operational requirements related to apprentices life-cycle: recruitment, on-boarding, training, tracking, evaluations, support and graduation/off-boarding.
  • Maintain all program records and statutory filings with state/federal agencies pertaining to apprenticeships.  Coordinate and facilitate meetings with respective stakeholders; ensure accurate notes and minutes are kept and disseminated as needed.
  • Coordinate with internal and external stakeholders including labor unions, City departments, local educational agencies, and community partners, on all matters relating to apprenticeship programs including recruitment, administrative functions, evaluation, and new apprenticeship program development. Collect and analyze data pertaining to apprenticeship programs and key metrics; writes reports, surveys, directives and other relevant documentation related to apprenticeship programs for internal and external dissemination.
  • Be a subject matter expert and resource to City departments in apprenticeship programs, training standards and statutory requirements.
  • Be a resource to job seekers and community based organizations on apprenticeship programs, recruitment activities and job readiness.
  • Research and identify statutory changes, best practices, emerging apprenticeships and grant funding opportunities related to apprenticeship programs and future opportunities.
  • Lead active recruitment efforts for apprenticeship programs, with the goal of seeking diverse applicants underrepresented in the skilled crafts and trades.
  • Monitor the progress of apprentices; advocate for apprentices as needed; and resolve issues to support the success of apprentices.
  • Monitor the quality of the City’s apprenticeship programs and support ongoing continuous improvement of programs.
  • Lead communication efforts to actively promote and champion the City’s apprenticeship programs

Minimum Qualifications


  • Possession of a baccalaureate from an accredited college or university. Course work in the social/behavioral sciences or in public/business administration is preferred.

Substitution: Professional personnel experience performing duties equivalent to those of City class 1280 Employee Relations Representative must substitute for the required education on a year-for-year basis.  (One year of experience will be considered equivalent to 30 semester or 45 quarter units of college coursework.) Experience in City classes other than 1280 must be documented in accordance with Civil Service Commission Rule 109 in order to be treated as qualifying.

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring.

  • Strong oral and written communication skills
  • Ability to work effectively with all levels of the public and internal stakeholders:  job seekers, community groups, labor organizations, employees, supervisor, managers, executives and elected officials.
  • Meticulous attention to detail and record keeping.
  • Strong organizational skills.
  • Good time management skills focusing on deadlines.
  • Ability to analyze data and report findings in a clear and concise written or oral presentation
  • Knowledge of apprenticeship and job training programs.
  • Ability to work within a unionized environment.
  • Ability to partner effectively with other organizations

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Gary Chen by email at Gary.w.chen@sfgov.org.


Selection Plan

Screening of Applications:

Applications will be screened for relevant qualifying experience and education. Additional mechanisms may be implemented in order to determine candidate’s qualifications.  Only those applicants who most closely meet the needs of the Department will be invited to continue in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement in the process.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Employment Information:

Important Employment Information for the City and County of San Francisco can be obtained at https://sfdhr.org/information-about-hiring-process

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

Reasonable Accommodation Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Copies of Applications Documents:

Applicants are encouraged to keep copies of all documents submitted. Submitted documents become a permanent part of the exam records and will not be returned.

Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.


Appointment Type: Permanent Exempt (PEX)

Issued: 10/22/2020


Carol Isen

Acting Human Resources Director

Department of Human Resources

Recruitment ID Number: PEX-1280-904285

DHR / GWC / gary.w.chen@sfgov.org


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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