0953 Deputy Director III- Maintenance

Recruitment #PEX-0953-107352

Introduction

Appointment Type: Permanent Exempt. The position is excluded by the Charter from competitive civil service examination process. The successful candidate shall serve at the discretion of the appointing officer.

 

The Port of San Francisco is an enterprise agency of the City and County of San Francisco and is governed by a Commission of five members appointed by the Mayor. The Port Commission is responsible for overseeing a broad range of waterfront commercial, maritime, and public access facilities that are held in public trust for the people of California. The Port’s jurisdiction covers approximately 7.5 miles of waterfront land from Pier 98, near Hunter’s Point in the southern part of San Francisco, to Fisherman’s Wharf in the northern part of the City.

The Port’s diverse business portfolio includes over 550 ground, commercial, retail, office, industrial and maritime industrial leases including cargo shipping, ship repair, excursion boats, ferry boats, fishing and fish processing/distribution, tourism, filming, harbor services, and cruise-shipping. With some of the most modern and flexible shipping-terminal facilities on the West Coast, as well as naturally deep water, the Port can handle just about any type of cargo, including containers, break-bulk, neo-bulk, automobiles, and project cargoes.

The Port of San Francisco has many internationally recognized landmarks such as Fisherman’s Wharf, Pier 39, the Exploratorium, the Ferry Building and Oracle Park, home of the San Francisco Giants baseball team. With its unique and historic properties, the Port is home to a variety of tenants and uses. The Port Commission over the last five decades has led a remarkable transformation of the Port; maintaining its industrial maritime heritage while developing new uses, including commercial and public activities, that have helped San Francisco remain one of the most visited and popular cities on the globe.

Job Description

The Deputy Director of Maintenance reports directly to the Executive Director of the Port and oversees the direct municipal services of the Port of San Francisco. This role is responsible for a diverse public-facing team that manages the maintenance of the Port's 7.5 miles of waterfront property preserving the waterfront as a thriving gateway to the rest of the City. This includes the preservation and improvement of the Port’s fishing harbors, ferry landings, public parks and promenades, cargo terminals, wharves, piers and buildings.

Caring for the Port’s many aging historic structures while adhering to its public trust mission presents a challenge that requires continuous strategic decisions about effective asset management. The Port has risen to this challenge with a multi-pronged approach including dedicating revenue annually to capital improvements, securing new external sources of funding and targeting available funds to strategic projects. The Port maintains its facilities using a variety of skilled tradespeople which include carpenters, electricians, painters, gardeners, pile drivers, machinists, welders, plumbers, roofers, general laborers, crane operators, truck drivers, sheet metal, asphalt and iron workers.

Duties and Responsibilities include:         

  • Direct and supervise the planning, organizing and management of all Port maintenance functions engaged in the maintenance and repair of building and equipment systems, piers, sheds, roadways and a bridge, landscaping, vegetation control, and other installations, facilities, and equipment.
  • Direct the assessment of Port buildings and marine structures to determine the scope of repair and maintenance work; investigate new or improved maintenance methods, materials, supplies and tools; collaborate with others on the department’s leadership team to research and incorporate innovative practices into the delivery of services and workplace practices.
  • Formulate the division annual budget and business plan; direct and monitor expenditures to ensure adherence to the approved division budget and compliance with Port and City policies and procedures.
  • Review and approve recommendations for the purchase of equipment and the development of equipment specifications; oversee the management of a warehouse including procurement, inventory controls, receiving and distribution.   Establish policies, procedures, schedules, and methods for maintenance and repair of Port facilities, piers and equipment; develop work programs and administrative policies and procedures to ensure the most cost-effective method of delivering maintenance services.
  • Oversee the development and implementation of preventive and predictive maintenance programs in conjunction with engineering and maintenance staff to ensure routine inspection and maintenance of facilities and the establishment of performance measures and production standards for planned and preventive maintenance programs.
  • Direct and coordinate the response and resolution of Port maintenance issues identified by the Port’s Real Estate and Maritime Divisions, tenants, the public, and other city departments; work closely with community groups and other stakeholders on all activities of waterfront cleanup and beautification projects.
  • Resolve personnel and labor disputes within division and respond to union inquiries; conduct performance evaluations and appraisals, provide guidance for division superintendents, trade supervisors and administrative staff.
  • May represent the Port before or provide information to commissions, boards, committees and representatives from federal, state and local agencies, regulatory agencies, funding agencies, organizations, the general public and the media.
  • May serve as the Port Executive Director in their absence.
  • On-call for emergency response and off-hour supervision.    

Ideal Candidate The ideal candidate for the position of Deputy Director of Maintenance will demonstrate the following skills and experience:  

Verifiable and successful career managing skilled tradespeople in the maintenance of a complex set of facilities facing significant deferred maintenance, experience successfully developing and managing a budget and identifying and articulating trade off decisions. The top contender for this position will be collaborative, creative, a resourceful problem solver and a strong leader able to multi-task and deftly pivot priorities based on changing demands.

Demonstrated leadership complimented by a high level of initiative, cultural sensitivity, creative and flexible problem-solving skills, and excellent internal and external communication skills; strong written and verbal communications skills and outstanding interpersonal skills with an ability to engage in dialogue at all levels of the organization with ease, confidence, conviction, and comfort representing the department at government meetings and community forums.

Knowledge of municipal regulations and experience working collaboratively with other governmental agencies.   Ability to lead in an active labor environment and oversee a multi-disciplinary division, comprised of a diverse roster of more than 125 employees where the majority of staff are out in the field on a daily basis. Ability to manage staff and provide leadership to the Maintenance Division and inspire, motivate, and empower staff to achieve established goals   Ability to lead, oversee and mentor superintendents and managers in day-to-day operations in a collaborative work environment, as well as demonstrate prudent fiscal and administrative management, including monitoring funding, personnel management and administration, procurement and contract administration.   Exceptional customer service with all the varied stakeholders both within Port operations and externally including elected and appointed officials and regulatory agencies;   Integrity and intellectual honesty; belief in the value and necessity of equity and diversity; the ability to articulate equity and diversity goals in decision-making, program evaluation, service delivery and workforce development and the ability to support team building, incorporate feedback and address complex personnel issues. 

Minimum Qualifications

The Minimum Qualification guidelines for management classifications can be referenced here. Please note, additional qualifications (i.e., desirable qualifications) may apply to a particular position and will be stated on the job announcement.

Possession of a baccalaureate degree from an accredited college or university; AND

Six (6) years of senior level management experience supervising skilled trade workers in maintenance, repair or rehabilitation of buildings and/or marine structures.

SUBSTITUTION: Additional qualifying work experience may be substituted for up to two years of the required education on a year-for-year basis (30 semester units/45 quarter units equals one year).

Possession of a valid California driver’s license (to be presented at time of appointment) also required. Employees must be insurable under the Port’s automobile liability insurance. Insurability must be maintained throughout employment

 

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the PEX-0953-107352 announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice.  As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Lynee Atkins, by telephone at 415-274-0441, or by email at lynee.atkins@sfport.com.

 

 

Selection Plan

 

The application materials will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualification. Only those applicants who most closely meet the needs of the hiring department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

 

Selection Procedures

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities.

 

General Information concerning City and County of San Francisco Employment Policies and Procedures can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

 

Copies of Application Documents:

Applicants should keep copies of all documents submitted, as these will not be returned.

 

Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 

 

Micki Callahan, Director

Department of Human Resources

Announcement #107352

Issued:  October 9, 2020

Port/LA 415-274-0441

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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