0931 Manager III, Sheriff's Bureau of Building Services Manager

Recruitment #PEX-0931-106003

Introduction


APPOINTMENT TYPE:  This permanent exempt position is excluded by the Charter from the competitive Civil Service examination process and is considered “at will” and shall serve at the discretion of the Appointing Officer. 

MISSION STATEMENT:  The San Francisco Sheriff’s Office works with the public, criminal justice and community stakeholders to safeguard the lives, rights and property of all people we serve. We strive to complete our mission in a manner that maintains the trust and confidence of the people of San Francisco.

ABOUT THE SAN FRANCISCO SHERIFF’S OFFICE:  The San Francisco Sheriff’s Office (SFSO) is led by elected Sheriff Paul Miyamoto. The San Francisco Sheriff’s Office serves the people of San Francisco by administering the county jails as well as alternatives to incarceration, providing general law enforcement and patrol operations, providing security for the Superior Court and high-profile public buildings and performing civil court orders.  The Sheriff’s Office employs approximately 850 sworn staff and 187 non-sworn employees. For more information on the San Francisco Sheriff’s Office, visit: http://www.sfsheriff.com/

POSITION DESCRIPTION:  The San Francisco Sheriff’s Office is seeking a manager of the Sheriff’s Bureau of Building Services (SBBS).  This position reports directly to the Captain of the Planning and Projects division of the San Francisco Sheriff’s Office (SFSO).  The SBBS Manager is a high-level official who interfaces with all managerial levels of City and County government and outside agencies and serves as a representative of the San Francisco Sheriff’s Office in meetings involving complex facilities construction and maintenance matters. Under administrative direction, the person in this position manages SBBS in conducting activities related to operations, maintenance, repair, construction and alteration of the secured facilities, buildings and structures under the SFSO control.  The SBBS Manager is responsible for supervising SFSO’s engineering, craft, maintenance, and related positions; planning, development and managing the SFSO’s  capital improvement and asset management programs, performing as contract manager and providing oversight and review in the development, design and construction of new buildings and major alteration project; responsible of SFSO infrastructure planning and delivery, understand and work within the San Francisco City and County Capital Planning and delivery processes.

Duties for this position include, but are not limited to the following: Develops, reviews, analyzes, interprets, investigates, implements and enforces rules, regulations, codes, operating methods, procedures, policies and written reports relevant to the Bureau’s operations; manages the work of supervisors engaged in the organizing and coordinating of work activities, assignments, costs, operating methods and personnel procedures for the Bureau; communicates with the Sheriff, command staff, facility commanders, superintendents, contractors, staff members, representatives of City and outside agencies; directs safety and training programs and enforces safety codes and procedures; provides fiscal management for the Bureau by directing the preparation and execution of the annual budget; compiles, coordinates and analyzes complex reports, data, cost estimates and projections; prepares and submits the Bureau’s budget for presentation to the Sheriff, command staff, Mayor’s Office, Controller and Board of Supervisors; manages the requisition, storekeeping and maintenance of supplies, materials and equipment for the Bureau’s operations; ensures that mechanical and motorized equipment is maintained and replaced as necessary; writes or sets the parameters for specifications; directs the preparation of work orders for services, contracts and requests for proposals; makes recommendations regarding the awarding of contracts; represents the department and acts on behalf of the Sheriff with representatives of public and private agencies; assists with legal claims; attends seminars and conferences; plans and recommends development of facilities, including planning for major repairs, renovation, new construction in collaboration with administration and the Sheriff, reviewing and recommending approval of plans for construction, advising on changes, additions and modifications to buildings, monitoring construction to ensure compliance with plans, specifications and budget; conducts field inspections to ensure conformity with established work practices and standards; participates in departmental and citywide emergency response teams; assists in evaluating rapidly changing events, prioritizing responses and deploying resources appropriately; defines, develops, implements, monitors contracts, procedures and administrative monitoring practices for capital projects and operating budget functions; understands and works within contractual mandates to affect and monitor contracts to assure Quality Assured & Quality Controlled and Commissioned projects that are responsive to departmental needs; develop budgetary analysis and projections and work closely with the Finance team to determine appropriate amount and type of budget allocations to support capital improvement projects; be familiar with federal and local rules and regulations and accounting guidelines; prepares budget and CIP related recommendation to senior management and governmental agencies; attends all Capital Project meetings and keep the SFSO informed of all developments; performs other duties as required.

Position Information: The 0931 Manager III, SBBS Manager is an “at will” Permanent Exempt position and serves at the discretion of the Appointing Officer.  This position is located at the San Francisco Sheriff’s Bureau of Building Services, 425 – 7th Street, San Francisco. 

This position requires on-call availability, 24 hours a day, 7 days a week (including holidays) to respond to operational emergencies. The nature of work involves standing for prolonged periods of time; walking on uneven surfaces; stooping, bending and climbing ladders; working outside with exposure to inclement weather; lifting up to 25 pounds; operating a department vehicle; working in and around jail facilities, within locked inmate areas, sometimes without the supervision of a Deputy Sheriff. 

All employees of the San Francisco Sheriff’s Office are required to pass a background investigation prior to appointment and maintain both background and jail clearance throughout the duration of employment. 

Compensation and Benefits: The normal annual salary range is $125,450 – $160,134. Appointment above the maximum of the normal range may be considered based on documented and substantiated recruitment and retention issues or exceptional skills. A special approval process is necessary for appointment above the normal salary range. For additional information about the City's benefits package, please visit: Municipal Executives' Association Benefit Summary

Minimum Qualifications

Applicants must meet the following Minimum Qualifications by the application filing deadline:

1. Possession of a baccalaureate degree from an accredited college or university; AND

2. Six (6) years of verifiable full-time experience in building structure or facility operations, maintenance, repair, construction or alteration; of which three (3) years MUST include supervisory experience; AND
 
3. Possession and maintenance of a valid Class C driver license.

Substitution:  Additional qualifying full-time work experience as described above may be substituted for the required degree on a year for year basis, up to a maximum of four (4) years of the required education.  Thirty (30) semester units or forty-five (45) quarter units equal one (1) year.

Desired Qualifications:  The stated desirable qualifications may be used to identify job finalists at the end of the selection process.

• Strong interpersonal, oral and written communication skills
• Supervisory experience in a governmental or municipal organization
• Proven track record in managing facilities maintenance operations in another organization of similar size and complexity
• Ability to lead a team that supports the unit’s operations
• Strong organizational skills
• Flexibility in managing a fast-paced environment with changes in goals, priorities, and activities
• Experience working with other manager and executive level staff
• Ability to achieve and maintain access to California Law Enforcement Telecommunications Systems (CLETS) and Criminal Justice Information Systems (CJIS) data certification as required by the Department of Justice (DOJ).

**Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
One (1) year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week).  Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. 



How To Apply

City and County of San Francisco employment applications for this position will be accepted through an on-line process only. A resume and cover letter are required at the time of application filing and must be attached to the online application.  The cover letter should include a statement about why you are interested in the position and why you believe you are the ideal candidate for this position. Mailed, hand delivered, or faxed applications will not be accepted. 

Visit www.jobaps.com/sf to begin the application process.
- Click and select 0931 Manager III, SBBS (PEX-0931-106003)
- Click on “Apply” and read and acknowledge the information
- Click on “I am a New User” if you have not previously registered, or on “I have REGISTERED PREVIOUSLY”
- Follow instructions given on the screen.

To submit a resume using the online application:
- Select the “Resume” tab in the online application
- Follow instructions given on the screen

To submit a cover letter using the online application:
- Select the “Other” tab in the online application
- Choose “Upload” as your method of submittal
- Click on “Upload Attachment”
- Follow instructions given on the screen

If you are having trouble attaching your resume and cover letter to the online application, you may contact the analyst by email at amy.woo@sfgov.org or submit by fax to (415) 554-7050, ATTN: 0931 Manager III, SBBS (PEX-0931-106003). A résumé will not be accepted in lieu of completing the online application.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by e-mail. It is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses: (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Upon successful submittal of the application online, the applicant will receive a notification on the screen, as well as in the applicant’s e-mail inbox, acknowledging the receipt of the application. If you are having difficulty submitting your application online please contact the analyst at (415) 535-4294 between 8:30 a.m. – 12:00 p.m. and 1:00 p.m. – 4:30 p.m. Monday through Friday or by email at amy.woo@sfgov.org

VERIFICATION:  Applicants may be required to submit verification of qualifying experience, training, and driver license at any point in the application, examination and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the examination announcement. Written verification must be submitted on employer’s official letterhead, specifying dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

Selection Procedures

Applications will be screened for relevant qualifying experience. The San Francisco Sheriff’s Office may implement additional position specific screening mechanisms in order to determine candidates’ qualifications, conduct interviews and make final hiring decisions. Only those applicants who most closely meet the needs of the department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed to advance through all the steps in the selection process. 

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 535-4294 or, if hearing impaired at (415) 554-7889 (TTY) or in writing to the San Francisco Sheriff’s Office, Personnel Unit, Room 456, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA 94102 (specify Class 0931 Manager III, SBBS). 

BACKGROUND INVESTIGATION: Prior to employment with the San Francisco Sheriff’s Office, a thorough background investigation will be conducted to determine the candidate’s suitability for employment. The investigation may include, but not be limited to: criminal history records, driving records, drug/alcohol screening, and other related employment and personal history records. Reasons for rejection may include use of controlled substances and alcohol, felony conviction, repeated or serious violations of the law, inability to work with co-workers, inability to accept supervision, inability to follow rules and regulations or other relevant factors. Candidates must clear Department of Justice and Federal Bureau of Investigation fingerprinting. Criminal records will be carefully reviewed; candidates who do not report their complete criminal records on their applications will be disqualified. Applicants will be fingerprinted.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a finalist candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Equal Employment Opportunity:  The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law. https://sfdhr.org/diversity-equity-and-inclusion

Reasonable Accommodation Request:  Applicants with disabilities requiring reasonable accommodation can find information on requesting a reasonable accommodation at
http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Copies of Application Documents:  Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Information regarding copies of applicant documents can be found at http://sfdhr.org/information-about-hiring-process#copies.

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. Information regarding Right to Work can be found at http://sfdhr.org/information-about-hiring-process#identification.

Additional Information:
General Information concerning City and County of San Francisco Employment Policies and Procedures may be found online at http://www.sfdhr.org/index.aspx?page=20 or hard copy at One South Van Ness Avenue, 4th Floor.

Terms of Announcement: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by posting the correction on the Department of Human Resources website at: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions


Recruitment Type:  Permanent Exempt
Issued: October 8, 2020
Micki Callahan, Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-0931-106003
SHF/AW (415) 535-4294

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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