9772- Community Development Specialist

Rental Assistant Program Specialist

Recruitment #PBT-9772-108242

Introduction




9772 -  COMMUNITY DEVELOPMENT SPECIALIST

Rental Assistance Program Specialist

 MAYOR’S OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT  

This is a Position-Based Test conducted in accordance with Civil Service Rule 111A.  

The position is located at the Mayor's Office of Housing and Community Development.  The eligible list resulting from this examination may be utilized for future positions in this class in other City departments.  

 

Mayor’s Office of Housing and Community Development (MOHCD)

At MOHCD, we support San Franciscans from all walks of life with affordable housing opportunities and essential services to build strong communities.  We are industry leaders in the implementation of policies for the creation, rehabilitation and preservation of affordable housing.  Through our programs and grant-making, we strengthen the social, physical and economic infrastructure of San Francisco’s low-income neighborhoods and communities in need. We actively collaborate with community-based organizations, non-profits, private affordable housing providers, and other City agencies and staff, in our pursuit of a more equitable and affordable San Francisco.  We consider compassion, excellence and commitment to be our guiding principles. In our hiring practices, we strive to build teams that reflect the diversity of our City and the populations we serve, and we urge qualified candidates of all races, ethnicity, sexual orientation, and gender identity to apply.  


Position Description:   

The mission of the Mayor’s Office of Housing and Community Development is to support San Franciscans by providing affordable housing opportunities and essential social services to build strong communities.  

Under general supervision, the Community Development Specialist position at the Mayor’s Office of Housing and Community Development performs a variety of activities related to the funding of various local projects and programs in community development.  The essential functions include 1) being a key member of the Community Development Division that oversees the distribution of both local and federal funds to community-based organizations that provide a variety of social services to low- and moderate-income residents of San Francisco, and 2) coordinating San Francisco’s Season of Sharing rental assistance program and other rental assistance or subsidy programs as requested.  

Coordination and analysis of the Season of Sharing program will involve authorizing individual client assistance, interfacing with the fiscal agent which disburses individual client assistance, delivering training and technical assistance to grantees and community-based organizations on program guidelines and application procedures, and analyzing grantee and programmatic performance and budget projections (e.g., ensuring eligible clients are receiving timely assistance, ensuring proper budgeting so that assistance is available throughout the year, etc.).  The fund creates stability for individuals and families facing an unexpected crisis by providing temporary assistance for housing, critical needs, and access to food, particularly direct financial assistance for housing such as remedying rent arrears and providing move-in assistance.  

The ideal candidate for this position will be able to strategically deploy, coordinate, and leverage resources using an in-depth knowledge of neighborhood and community needs; leverage community and city knowledge, resources and relationships on behalf of low-income individuals and neighborhoods; work with grantees to maximize the timely, effective and efficient provision of social services; and ensure programmatic and grantee compliance will all applicable local and federal regulations and requirements.  The Community Development Specialist performs highly detailed work in a variety of functional areas, such as: rental assistance program management, including client eligibility determination and authorization of direct financial assistance, development and administration of contractual (grant) agreements; grant/program administration and monitoring; development and administration of program policies and procedures; community planning and stakeholder convening; and program evaluation, planning, and reporting. 

 Major duties of this position include:

1. Performs rental assistance program management functions including client eligibility determination and authorization of direct financial assistance, provision of technical assistance to grantees and community-based organizations, and monitoring of grantee/program performance and budget projections.

 2. Performs research, compiles and analyzes information/data regarding a variety of programmatic issues and develops or assists in developing recommendations to make programs more responsive to community needs.

 3. Prepares a variety of reports; outlines findings and recommendations; writes or assists in writing regular performance and end-of-year impact reports, which includes gathering powerful client stories detailing how the Season of Sharing program and other similar programs impacted their lives; delivers  technical assistance on the process for seeking rental assistance and achieving the desired outcomes of rental assistance.

4. Performs analyses for budget development and resource planning; provides oversight to expenditures and ensure expenditures are in compliance with leadership and local guidance, rules and expectations; reviews and analyzes budget requests; prepares annual budget estimates and makes recommendation for future expenditures; presents budget reports to managers; provides recommendation and/or determination on which funding proposals to be funded. 

5. Performs analysis for development and administration of grant agreements: identifies and analyzes needs, goals, available funding and other criteria; develops or assists in development of grant deliverables; assists in establishment/maintenance of grant funding relationships; performs or assists in analysis for monitoring and enforcement of grant agreements to ensure compliance.

6. Performs program analyses and evaluations for monitoring of rental assistance grants and other grants received by department; analyzes funding parameters and other requirements specified by grantor, such as habitability standards; monitors departmental expenditures to ensure funding parameters are met; analyzes other criteria to ensure compliance with standards required by grantor.

7. Facilitates meetings and community processes to support the operation of programs and services; reviews client files and ensures compliance with programmatic policies and procedures. 

 8. Other duties as assigned.

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Desirable Qualifications:

Knowledge of San Francisco’s neighborhoods and social services infrastructure

Ability to work in a highly detail- and task-oriented, fast-paced, trauma-informed environment

Experience managing or coordinating community development programming

Experience working in a government and/or non-profit setting interacting with the development and implementation of programs that serve low-income communities.

Experience managing grants with nonprofits

Experience dealing with rental assistance, landlords-tenant relations, case management, tenant counseling, eviction defense, and housing access programs

Knowledge of and experience with serving low-income residents

Experience offering technical assistance to non-profit organizations

Experience in speaking effectively before individuals and groups in government, non-profit and community settings

Experience in program evaluation

Basic knowledge of non-profit financial systems

Proficiency in operating computers using Windows-based programs, including word processing, spreadsheet and database software in a standard indoor office environment

Excellent interpersonal, written and verbal communication skills, including the ability to write clear and concise reports, recommendations and correspondence   

Desirable Qualifications: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

Minimum Qualifications

1. Possession of a baccalaureate degree from an accredited college or university AND two (2) years of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR

2. Possession of a baccalaureate degree from an accredited college or university with a major in one of the following fields: public or business administration, urban planning, government, social work, education, finance or criminal justice AND one (1) year of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR

3. Possession of a Master's degree from an accredited college or university in public policy, planning, social work, public administration, finance, education, criminal justice, or business administration; OR

4.Possession of a Ph.D. or Juris Doctor degree from an accredited college or university.

SUBSTITUTION: Verifiable administrative/professional experience involving community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice and/or elections related work may substitute for the educational requirement in Minimum Qualification #1 on a year-for-year basis.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement. 

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

To submit resume using the online application:

Select the “Resume” tab in the online application

Follow instructions given on screen

To submit cover letter using the online application:

Select the “Other” tab in the online application

Choose “Upload” as your method of submittal Click on “Upload Attachment”

Follow instructions given on screen

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Karen Henderson Malone by email at karen.henderson@sfgov.org 

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 6 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Count-by-Job-Codes.pdf.

Certification: The certification rule for the eligible list resulting from this examination will be Rule of 3 Scores.  Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Seniority Credit in Promotional Exams: 
Information regarding seniority credit can be found at:
http://www.sfdhr.org/index.aspx?page=20#senioritycredit

Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying): Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training.

The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.  Supplemental Questionnaire:  In order to continue through the examination process, only those candidates who meet the minimum qualifications will receive an email outlining the instructions and deadline.

Supplemental Questionnaire - Weight (100%) - Candidates will be required to complete a supplemental questionnaire.  The Supplemental Questionnaire Evaluation is designed to measure the knowledge, skills and/or abilities in job-related areas which may include but not be limited to:  experience working with databases, Microsoft Office suite, and diverse populations; strong verbal and written communication skills; working with sensitive client information, and handling multiple deadlines or difficult situations in an efficient and professional manner.  A passing score must be achieved on the Supplemental Questionnaire Evaluation in order to be placed on the eligible list according to their final score.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

General Information concerning City and County of San Francisco Employment Policies and Procedures

Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities
Information regarding requests for Veterans Preference can be found at: 
http://sfdhr.org/information-about-hiring-process#veteranspreference

Exam Type: CPE
Issued:  11/19/2020
Carol Isen
Acting Human Resources Director
Department of Human Resources
Recruitment ID Number: PBT-9772-108242
Mayor's Office of Housing and Community Development/ KHM / 415-701-5557

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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