7203 Building And Grounds Maintenance Supervisor

Real Estate Division

Recruitment #PBT-7203-101213

Introduction

This is a Position-Based Test conducted in accordance with Civil Service Rule 111A. 

The Real Estate Division is responsible for the acquisition of all real property required for City purposes, the sale of surplus real property owned by the City, and the leasing of property required by various City departments. Additionally, the Division completes market value appraisals or analysis of real property considered for City sale, development or acquisition, and acts as a real estate consultant to Departments, the Mayor, and the Board of Supervisors. 

Real Estate is proud to be a leader in advancing the City's Climate Action Plan through a variety of Division initiatives.

This position will join an experienced team of building managers to deliver first-class service to our office, general government and commercial tenants in the Real Estate Division. Under direction, the Buildings and Grounds Maintenance Supervisor supervises and is responsible for all building and grounds maintenance, including plant maintenance and repair activities. 

The Civic Center Campus Includes:
 • 25 Van Ness is a 130,000 square-foot, eight-story office building with a basement theatre and future ground floor commercial space;
• 1650 Mission, a 218,538 square-foot, five-story office building with garage parking;
• City Hall, a 516,484 square-foot, five-story public landmark building;
• 1 South Van Ness, a 639,220 square-foot, eight-story office building with garage parking over bank retail; and
• 49 Van Ness, a 564,297 square-foot, 19 story hi-rise (including 2 sub-levels, 1 mechanical penthouse) office building.

The Public Safety Campus includes:
• 850 Bryant, a 500,000 square-foot, seven-story office, judicial, jail and police station multi-use facility;
• 1011 Turk, Department of Emergency Management’s headquarters and the City’s Emergency Operations Center; and
• 555 7th Street is a 32,000 square-foot, three-story office building over ground floor parking; and
• 1245 3rd St is a 310,000 square-foot, seven-story office building;

Office of the Chief Medical Examiner:
• 1 Newhall St is a 45,000 square-foot, two-story office building;


Various Department of Technology antennae sites:
• Police stations and Academy

The essential functions of this job code include but are not limited to: 
  • Supervises, assigns, inspects and evaluates the duties and work of facility staff;
  • Inspects buildings and grounds to identify deficiencies and recommend improvements;
  • Coordinates the maintenance and repair of heating and ventilating systems, refrigeration systems, fire alarm and pumping systems, laundry, and kitchens;
  • Monitors and repairs automatic temperature, humidity controls and replace defective parts;
  • Coordinates preventative maintenance by inspecting and testing machinery and equipment, cleaning, maintaining and lubricating plant machinery and equipment, and determines any repairs needs;
  • Oversees the maintenance of drainage, ditches, culverts, propane gas systems and internal electrical power; Operates, maintains and configures security, life safety and building control systems;
  • Provides project management for facility maintenance projects;
  • Assists with the inspection of facilities for other public agencies;
  • Receives and processes complaints or requests;
  • Coordinates multi-trade and outside contractors;
  • Keeps records of payroll and work orders;
  • Prepares various reports and correspondence, creates and implements staff policies and procedures;
  • Orders supplies and maintains inventories;
  • Plans and coordinates staff training programs and acting on behalf of immediate supervisors in their absence;
  • Coordinates and monitors all aspects of tenant improvement projects; and
  • Oversees the maintenance and input of computerized maintenance management systems.

Minimum Qualifications

Experience:
1. Six (6) years of experience operating, maintaining and repairing a wide variety of mechanical, electrical, pumping, heating, air conditioning, ventilation, refrigeration and related plant machinery and systems found in large industrial, production, commercial or institutional buildings; AND

2. Two (2) of those six (6) years must have been in a supervisory capacity directing the operation and maintenance activities of subordinate personnel; AND 

License and Certifications:
1. Possession of a Universal Chlorofluorocarbon (CFC) certificate issued by the Federal Environmental Protection Agency for working with heating and ventilating equipment (HVAC) or other refrigeration equipment using CFCs and HCFCs; AND

2. Possession of a valid Class C California Driver license.

General Notes:
1. One-year of full-time equivalent is considered equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

2. A valid out-of-state driver's license is acceptable during the application process.

3. Applicants must meet minimum qualification requirements by the final filing date unless otherwise noted.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process:

  • Select the desired job announcement PBT-7203-101213
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen
In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every recruitment announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Word of Advice: Update your employment application to ensure that it is current with all work experience, education, training and other information.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco Employment Application nor as employment verification documentation during the reconsideration period. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Breonna Santiago, by telephone at (415) 554-6022, or by email at Breonna.Santiago@sfgov.org.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. It is the applicant's responsibility to produce verification documentation that clearly demonstrates how they possess the minimum requirements for this recruitment. Applicants will be notified of acceptable forms for education and/or employment verification document(s) for this recruitment. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), hours worked per week if part-time, job title(s), description of duties performed, and the verification must be signed by the employer. If an applicant possesses experience in multiple roles from a single employer, each role/job must be outlined as previously mentioned to receive credit for more than one role. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements. Chlorofluorocarbon (CFC) Certificates can be verified by submission of certification card and/or number.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures

Minimum Qualifications Supplemental Questionnaire (Weight: Qualifying):
Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

Basic Supervisory Exam (Weight: 50%): Qualified applicants will be administered a multiple-choice examination that is designed to measure basic knowledge of various supervisory practices and procedures (e.g. directing, counseling, guiding, evaluating, motivating, disciplining, developing and training subordinates, delegation, etc.) as well as customer service and reading comprehension.

The Basic Supervisory Exam will be administered either on a computer or in paper format. The type of format will depend on the size of the qualified applicant pool. Qualified candidates will be notified of the date, time, location and type of exam format in their exam appointment notification. This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

The score you achieve on this examination shall be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take this test again should you apply and be found eligible for a future announcement for which this particular test is used. Please note this test is used for other supervisory classes therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the test for this future announcement is held within one year of the date of this examination, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which this test is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Written-Multiple Choice Examination (Weight: 50%):
Candidates achieving a passing score on the Basic Supervisory Exam will be invited to participate in the written examination to assess a candidate's knowledge, skills and/or abilities in job-related areas which may include but not be limited to: knowledge of HVAC, pumps and compressor, boilers, human relations, supervision, written communication ability, and a general understanding of building and grounds maintenance technical knowledge.

This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review. Qualified applicants will be notified by email of the exact time, date, and location of the examination. Candidates must achieve a passing score on the Basic Supervisory Exam and Written-Multiple Choice Examination in order to be placed and ranked on the eligible list.

Certification Rule:
The certification rule for the ranked eligible lists resulting from this examination will be Rule of Five Scores. The department may administer additional position-specific selection procedures to make final hiring decisions.

Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be 12 months and may be extended with the approval of the Human Resources Director. Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.


Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at https://sfdhr.org/information-about-hiring-process.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Physical Examination: Before appointment, selected eligible candidates must pass a thorough physical examination by the Department Physician. This exam includes a urine test to screen for the presence of drugs or alcohol. Appointees must also pass an additional physical exam prior to the completion of their probationary periods. 

Terms of Announcement: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: https://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at: https://sfdhr.org/information-about-hiring-process#veteranspreference

Seniority Credit in Promotional Exams: Information regarding seniority credit can be found at: https://sfdhr.org/information-about-hiring-process#senioritycredit

Exam Type:  Combined Promotive Entrance
Issued:  January 11, 2021
Carol Isen
Acting Human Resources Director
Department of Human Resources
Recruitment ID: PBT-7203-101213
CAO
/ BDS / (415) 554-6022

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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