1823 Senior Administrative Analyst
|Department||San Francisco Employees' Retirement System|
|Date Opened||4/27/2021 09:30:00 AM|
|Filing Deadline||5/14/2021 5:00:00 PM|
|Salary||$101,036.00 - $122,798.00/year|
|Job Type||Permanent PBT|
- Serves as a liaison between senior staff, the public and departmental personnel for the director;
- Plans, organizes, and/or oversees complex, sensitive and detailed analytical work related to all administrative and governance policies of the San Francisco Retirement Board; monitors Retirement Board and Retirement Board members’ activities to ensure compliance with all Retirement Board governance and administrative policies;
- Monitors and ensures staff and Board members’ compliance of policies and procedures, and statutory regulations;
- Complies, analyzes and reconciles Board governance policies and procedures;
- Prepares and presents amendments to Board governance policies and procedures;
- Serves as primary liaison among the Retirement Board, the Board Governance Committee, the Board’s governance consultant and Executive Director in planning and organizing Governance Committee meetings, written analyses, recommendations and reports;
- Plans and prepares detailed compliance reporting for presentation to department administration and the Retirement Board;
- Plans, prepares and publishes appropriate content for Retirement Board media/web platforms;
- Plans, prepares and publishes informational materials targeted at key agency partners of the Retirement Board (e.g. labor organizations, retiree organizations, the Board of Supervisors);
- Responds to and tracks inquiries from stakeholder organizations and members of the public;
- Acts as liaison between the Executive Director and the Board Governance committee chair and the Board Governance consultant;
- Develops retirement benefits content for media and website;
- Prepares data analysis and reports;
- Acts as executive assistant and provides professional level support to the Executive Director.
- Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR
- Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR
- Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR
- Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A
SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.
Notes on Qualifying Experience and Education:
A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.
B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.
In addition to minimum qualifications as described above, applicant must have two (2) years of verifiable experience in print and digital media with expertise in Adobe, MS PowerPoint, etc.; and web design, development and deployment for government and customer service.
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.
- Experience working with or in local or state government agencies.
- Experience supporting a commission, board, or executive director of a large organization.
- Excellent written and verbal communication skills.
- Knowledge of social media trends.
- Ability to deal courteously, effectively and tactfully with diverse populations.
How To Apply
- Select the job announcement PBT-1823-108200
- Select “Apply” and read and acknowledge the information
- Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
- Follow instructions on the screen
Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The “core” multiple-choice examination component may include but not be limited to:
- Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis;
- Ability to communicate written information (includes ability to proofread);
- Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas);
- Ability to comprehend and understand written information;
- Ability to use various computer software programs;
- Ability to conduct research;
- Ability to establish and maintain cooperative and effective working relationships;
- Knowledge of, and the ability to apply, principles, practices and procedures involving office operations;
Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. The Supplemental Questionnaire Evaluation is designed to measure knowledge, skills and/or abilities in job-related areas which may include but not be limited to: knowledge of producing press releases; knowledge of web content management; ability to prepare PowerPoint presentations; ability to research and analyze data; ability to communicate effectively in writing with employees, program members, employee representatives, other government agencies and private entities by composing clear and concise memos, letters, and reports; understand and follow written instructions.
As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
Having a conviction history does not automatically preclude you from a job with the City.
If you receive a conditional offer of employment, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be 6 (six) months, and may be extended with the approval of the Human Resources Director. To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.
The certification rule for the eligible list resulting from this examination will be Rule of Ten Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.
Reasonable Accommodation Request:
General Information concerning City and County of San Francisco Employment Policies and Procedures:
Copies of Application Documents:
Right to Work:
Position Based Testing:
Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by posting the correction on the Department of Human Resources website at www.jobaps.com/sf. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.
Combined Promotive & Entrance
Issued: April 27, 2021
Recruitment No.: 108200
Carol Isen, Human Resources Director
Team: RET/TB (415) 487-7026
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.