1823 Senior Administrative Analyst - OCOF

Senior Analyst - Our Children, Our Families Council

Recruitment #PBT-1823-099142

Introduction

This is a Position Based Test conducted in accordance with Civil Service Commission Rule 111A.

About Us:

The Our Children, Our Families Council (OCOF) was created when the voters of San Francisco passed Proposition C, the Children and Families First Initiative, in November of 2014. The proposition created the Council to align efforts across the City and County, the San Francisco Unified School District, and the community to improve outcomes for children, youth, and families in San Francisco.

The 42-member Council is led by the Mayor and School Superintendent and aims to set a common agenda and multi-year-plan for city departments and the school district to work together to support children, youth and families. The Council uses a collective impact approach to promote coordination, increase accessibility, and enhance the effectiveness of programs and services for children, youth, and families. The Council focuses on helping all children, youth, and families in San Francisco thrive, with an emphasis on those with the greatest needs. The Council staff is supported by and managed under the Department of Children, Youth, and Their Families.

Job Description:

This position is responsible for conducting research; planning and performing complex quantitative and qualitative analyses; written and oral communication of complex data and information; and general support around facilitation and coordination of Council and work group partners. The Senior Analyst supports the efforts of the Council, its work groups, the Director, and the Deputy Director. This position will lead the development and implementation of a work plan to monitor OCOF Outcome measures and track progress against targets or benchmarks.  It will also provide analytical and research support for the Citywide Spending Analysis, help facilitate data sharing between departments and partner organizations where needed, and help facilitate work groups for the purposes of service coordination. This position reports to the OCOF Director, and works closely with and reports to the Deputy Director on relevant projects.

Essential Job Duties and Responsibilities:

The job duties and responsibilities include, but not limited to:

● Support projects by conducting research, performing quantitative and qualitative analysis, and making policy recommendations
● Support projects by drafting reports and memos for both internal and external audiences
● Monitor and analyze OCOF Outcome Measures
● Develop data dashboards and data visuals
● Facilitate work groups around service coordination efforts
● Support data sharing efforts of partners
● Support City procurement processes and City administrative procedures
● May represent OCOF to external audiences
● Analyze and evaluate impact of proposed legislation, regulations, laws, court decisions, and Memorandum of Understandings.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.
B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

Special Condition: Candidates must possess this special condition:

Twelve (12) months of experience conducting complex and comprehensive analyses to analyze performance outcome measures and/or policy relating to education, health or social services impacting children, youth and families.

The above minimum qualifications reflect a special condition associated with the position to be filled.   They may differ from the standard minimum qualifications associated with this classification.

Desirable Qualifications:  The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.
 1. Experience coordinating, facilitating, and working with multiple stakeholders.
2. Experience with complex quantitative and qualitative analyses.
3. Experience using Tableau, Power BI, or other data visualization tools.
4. Ability to clearly communicate technical information to wide variety of audiences.
5. Have strong written and oral communication skills.
6. Experience with data sharing and data sharing agreements.
7. Relevant work experience in cross-sector partnerships relating to education, health or social services.
8. Proficiency in using Windows-based programs, including Word, Excel, and PowerPoint
.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an on-line process.  Visit  https://jobapscloud.com/sf/default.asp? to register an account (if you have not already done so) and begin the application process.
• Select the desired job announcement.
• Select “Apply” and read and acknowledge the information.
• Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”.
• Follow instructions on the screen.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by e-mail about this announcement and, therefore, it is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date.  Also, applicants must ensure that e-mail from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, and first5sf.org).

Applicants will receive a confirmation e-mail that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation e-mail for their records. Failure to receive this e-mail means that the online application was not submitted or received.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Your application and any attachments to the application submitted at the time of filing must be complete and accurate including the details on your experience, education, training, and other information that qualifies you for this recruitment.
 
Failure to submit a complete and accurate application at the time of filing may result in your ineligibility and/or disqualification for this recruitment, or inability to receive full credit for scoring purposes.   Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applicants are advised to keep copies of all documents submitted.  Submitted documents become a part of the recruitment process and will not be returned.  The department may require applicants to present additional material.

If you have any questions regarding this recruitment or application process, please contact Gilda Cassanego at Gilda.Cassanego@sfgov.org  or (415) 557-4859.

Selection Plan

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying): Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire (Weight  50%).   Applicants will be prompted to complete a Supplemental Questionnaire that must be submitted during the on-line application process.  There are two (2) questions.  The Supplemental Questionnaire has been designed to measure knowledge, skills and/or abilities in job-related areas which may include, but not be limited to: Ability to work with authority to identify and define problems, determine methodology, evaluate data, make recommendations with appropriate justification and develop/implement a plan of action; apply statistical and other analytical methods; use work-related computer applications, including spreadsheets, statistical software, data visualization software, as well as database systems; and  independently collect, synthesize, and analyze a wide variety of information; oral and written communication ability.  Knowledge of principles involved in the development and implementation of procedures and standards associated with using data to monitor and evaluate outcomes and performance metrics impacting children, youth and families.

Written Core Examination (Weight: 50%).  Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The “core” multiple-choice examination component may include but not be limited to:
• Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis;
• Ability to communicate written information (includes ability to proofread);
• Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas);
• Ability to comprehend and understand written information;
• Ability to use various computer software programs;
• Ability to conduct research;
• Ability to establish and maintain cooperative and effective working relationships;
• Knowledge of, and the ability to apply, principles, practices and procedures involving office operations.

This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional “specialty” scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analyst therefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that is used for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 exam cannot be applied to this recruitment. If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.
Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

Only candidates who achieve a passing scores on the Written Multiple-choice Core Examination will have their Supplemental Questionnaire rated and will continue in the selection process.  Candidates will be placed on the score report / eligible list in rank order according to their final score. The hiring department may administer additional position-specific selection procedures to make final hiring decisions. 
  
Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Certification:

The certification rule for the eligible list resulting from this examination is Rule of Ten Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 12 months, and may be extended with the approval of the Human Resources Director. 

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the score report resulting from this announcement may be used by other departments that also use this classification or a similar classification.  To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Count-by-Job-Codes.pdf  . Search that document by title or job code to see which departments use the classification.
 
Verification:

Applicants may be required to submit verification of qualifying education and experience at any point in the application, and/or departmental selection process. 

When requested, all applicants must submit verification of qualifying education and experience. Verification of qualifying education and experience, when requested, must be submitted on employer’s official letterhead, specifying name of the applicant, job title(s), duties performed, dates of service, and must be signed by the employer or the employer’s authorized representative.  City and County employees will receive credit for the duties of the class/position to which appointed.  Credit for experience obtained outside of the employee’s classification will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rule 110.9.1.  City employees relying upon qualifying work experience gained outside the City and County of San Francisco must submit written verification of such experience as described above. 

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement explaining the reason for the request for waiver.  Waiver requests will not be automatically granted, but will be considered on a case-by-case basis. 

Failure to submit required verification or request for waiver when requested may result in the rejection of the application.

Information on how to verify educational requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements .

 
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.  For additional information regarding verification, refer to 
https://sfdhr.org/information-about-hiring-process#verification .

Notes:
Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by posting the correction on the Department of Human Resources website at:
https://www.jobapscloud.com/sf/ .

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Requests:   Applicants with disabilities who meet the minimum eligibility requirements of a job announcement can find information on requesting a reasonable ADA accommodation at: https://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

 Veterans Preference: Information regarding requests for Veterans Preference can be found at:
http://sfdhr.org/information-about-hiring-process#veteranspreference

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at https://sfdhr.org/information-about-hiring-process   or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:  Applicants are encouraged to keep copies of all documents submitted. Submitted documents become a permanent part of the exam records and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Position Based Testing:
More information about position based testing can be obtained at:
https://sfdhr.org/information-about-hiring-process#positionbasedtesting

Seniority Credit in Promotional Exams:  Information regarding seniority credit can be found at:
https://sfdhr.org/information-about-hiring-process#senioritycredit

 
Issued: August 28, 2019
Micki Callahan
Human Resources Director
Department of Human Resources

Exam Type: Combined Promotive and Entrance (CPE)
Recruitment ID Number: PBT-1823-099142
DHR/GC/415-557-4859

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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