0941 Manager VI, Operations Superintendent, BBR

Bureau of Building Repair

Recruitment #PBT-0941-097939

Introduction

This is a Position Based Test conducted in accordance with Civil Service Rule 111A.

 

San Francisco Public Works is looking for an experienced leader to serve as the Superintendent of the Bureau of Building Repair. This position is responsible for directing small scale building projects and building repair activities for various City agencies and reports to the Deputy Director of the Operations.

 

Public Works Bureau of Building Repair is responsible for the maintenance, repair, alteration, and operation of facilities and assets under its jurisdiction. The Bureau of Building Repair is also hired to perform small construction projects and corrective maintenance work on various city-owned facilities.

 

POSITION DESCRIPTION:

As the leader of the Bureau, this position is responsible for developing and implementing all bureau policies, procedures, and methods, overseeing the preparation and maintenance of operational records and reports on all work performed, track performance to budgets and schedule, allocate resources, and work collaboratively on building projects and maintenance activities with departmental teams, other City departmental officials, outside organizations, and the public.

 

Essential functions of this position include:

·        Supervising personnel and improving bureau management procedures and practices, including the recruitment and selection of employees, employee training and development, and overseeing disciplinary actions as needed, as well as responding to any citizen complaints about work done by the bureau or about bureau employees and;

·        Directing the preparation of annual budget estimates related to building projects and building and structure maintenance as well as reviewing monthly expenditure reports, reviewing and approving budget modifications, setting policies for materials procurement, overseeing preventive maintenance activities, and developing contract specifications and equipment requests to support construction work;

·        Planning and directing all operations of the bureau through subordinate personnel; representing the bureau and its affairs to other maintenance liaisons, government officials, businesses and industrial organizations, contractors, and the public; making presentations before commissions, boards, and community groups as needed;

·        Directing the construction, repair, tenant improvements; and maintenance done by the bureau to ensure conformity with departmental standards and best practices within the construction and maintenance field, oversee budgets and schedules and track work performed against initial estimates.

·        Using a personal computer to write performance appraisals, review complex reports, and access department information systems, such as the Public Works Computerized Maintenance Management System;

·        Directing the preparation of detailed and complex operational reports and records, including periodic (monthly, quarterly, annual) bureau performance reports;

·        Directing the operations of the bureau in emergencies and serve as a member of the emergency response team;

·        Performing related duties as assigned.

 

Nature of Work:

This position requires incumbent to be available after hours, 7 days a week including holidays, to respond to emergency requests and issues.

Minimum Qualifications

1.Possession of a baccalaureate degree from an accredited college or university; AND

2.Six (6) years of verifiable managerial experience including four (4) years of verifiable second level supervisory experience in supervising/managing the operations or activities of maintenance, repair, alteration, operations, and/or engineering, of buildings, equipment, or structures; AND

3.Possession of a valid driver’s license (Candidates must maintain a valid California driver’s license throughout the duration of employment.)

Substitution: Additional qualifying experience as described above may be substituted for the education requirement on a year-for year basis.  (One year of work experience is equal to 30 semester or 45 quarter units).  

 

Note

·        One year full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40 hour work week).  Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

·        A valid out-of-state driver’s license is acceptable during the application process.

·        Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

 

DESIRABLE QUALIFICATIONS

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

 

§ Extensive and demonstrated leadership and problem solving experience with a proven track record of working effectively and collaboratively with clients, colleagues, and co-workers

§ Experience in developing and improving the use of Enterprise Asset/Computerized Maintenance Management System (CMMS), including working knowledge of CMMS usage and purpose for construction/improvement/repair/maintenance and capital business processes, resource allocation, inventory, and procurement control

§ Working knowledge of construction trades and practices related to various crafts

§ Knowledge of preventive maintenance principles for buildings and structures

§ Knowledge of process improvement practices

§ Knowledge of emergency management principles

§ Completion of National Incident Management System (NIMS) and Incident Command System (ICS) training as outlined by the Department of Homeland Security – Federal Emergency Management Agency, the California State Emergency Management Agency, and the CCSF Department of Emergency Management

 

 

 

 

 

 

 

 

 

 

 

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to begin the application process by registering an account.

 

  • Click and select the 0941 Manager VI, Operations Superintendent, BBR
  • Click on “Apply” and read and acknowledge the information
  • Click on “I am a New User”
  • Follow instructions given on the screen

Computer kiosks are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

 

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

 

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Angie Ignao, at (415) 554-6107, or via email to: angie.ignao@sfdpw.org.

 

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco

Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying):

Applicants will be prompted to complete a supplemental questionnaire as part of the online employment application. It is essential that applicants provide complete information in identifying their education, experience, training and/or licensure, consistent with the information provided on their application. The supplemental questionnaire will be used to evaluate whether applicants meet the minimum qualifications for this position. Applicants must also complete the official application. The information in the supplemental questionnaire will not be scored and is collected for informational purposes.

 

Management Test Battery: (Weight: 50%)
Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication; Conflict Management and Process Improvement. For more information about this Management Test (and a suggested reading list) please visit:
http://www.sfdhr.org/index.aspx?page=343.

A passing score must be achieved on the Management Test Battery in order to continue in the selection process.

 

This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review.

 

Scores attained on the Management Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Management Test Battery. The Management Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Management Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Management Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Management Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

 

Written Examination: (Weight: 50%)

Candidates who pass the Management Test Battery examination will be invited to participate in the written examination to assess a candidate’s knowledge, skills and/or abilities in job-related areas which may include but not be limited to: knowledge of methods, procedures, tools, and equipment, knowledge of preventative maintenance and asset management, knowledge of staff requirements and material, equipment, and safety needs for a bureau in Operations; knowledge of budget preparation and administration; management ability, ability to direct budget development; create purchasing mechanisms; ability to analyze and review complex and detailed reports and documents and make sound judgments and recommendations from such reviews; and written communication ability.  

 

Candidates must achieve a passing score on both the Management Test Battery and the Written Examination in order to be ranked on the eligible list.

 

CERTIFICATION RULE:

The certification rule for the ranked eligible lists resulting from this examination will be Rule of List. The department may administer additional position-specific selection procedures to make final hiring decisions.

 

Eligible List/Score Report

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

 

The duration of the eligible list resulting from this examination process will be of 12 months and may be extended with the approval of the Human Resources Director.

 

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at:
http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at:
http://www.sfdhr.org/index.aspx?page=20#veteranspreference

Seniority Credit in Promotional Exams:  Information regarding seniority credit can be found at:
http://www.sfdhr.org/index.aspx?page=20#senioritycredit

 

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

 

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at
http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Exam Type: Combined Promotive and Entrance
Issued: September 25, 2019

Micki Callahan, Human Resources Director

Department of Human Resources

Recruitment ID:  PBT-0941-097939

MCCP No.90-55

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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