0932 Manager IV, Planning & Environment Division

Assistant Deputy Director

Recruitment #PBT-0932-101207


This is a Position Based Test conducted in accordance with Civil Service Commission Rule 111A


The Port of San Francisco is an enterprise agency of the City and County of San Francisco and is governed by a Commission of five members appointed by the Mayor. The Port Commission is responsible for overseeing a broad range of waterfront commercial, maritime, and public access facilities that are held in public trust for the people of California. The Port’s jurisdiction covers approximately 7.5 miles of waterfront land from Pier 98, near Hunter’s Point in the southern part of San Francisco, to Fisherman’s Wharf in the northern part of the City.


The Port’s diverse business portfolio includes over 550 ground, commercial, retail, office, industrial and maritime industrial leases including cargo shipping, ship repair, excursion boats, ferry boats, fishing and fish processing/distribution, tourism, filming, harbor services, and cruise-shipping. With some of the most modern and flexible shipping-terminal facilities on the West Coast, as well as naturally deep water, the Port can handle just about any type of cargo, including containers, break-bulk, neo-bulk, automobiles, and project cargoes.


The Port of San Francisco has many internationally recognized landmarks such as Fisherman’s Wharf, Pier 39, the Exploratorium, the Ferry Building and Oracle Park, home of the San Francisco Giants baseball team. With its unique and historic properties, the Port is home to a variety of tenants and uses. The Port Commission over the last five decades has led a remarkable transformation of the Port; maintaining its industrial maritime heritage while developing new uses, including commercial and public activities, that have helped San Francisco remain one of the most visited and popular cities on the globe.



Job Description

The Planning & Environment Division Assistant Deputy Director has substantial knowledge and applied experience in waterfront and urban planning policy; land use, transportation and environmental management and regulations, program and project management; team building and staff management; public and inter-agency communications and effective community engagement. The position is responsible for developing and implementing planning and environmental sustainability policies and programs to guide and implement Port leasing, development, transportation, open space, resilience and shoreline improvement projects, consistent with the Port Waterfront Plan and Strategic Plan, and applicable City, regional and state policies and regulations.


The work requires strong skills in developing and managing complex division work programs, supervising and motivating staff, inspiring team collaborations, and strong community outreach and relations with multiple stakeholders. This includes City department staff and decisions makers, the San Francisco Bay Conservation and Development Commission (BCDC) and State Lands Commission to align regulatory, financial, political and community objectives to support improvements along the Port’s 7 ½ mile waterfront.


The essential duties of this position will be to:

  • Conceptualize and manage difficult and complex land use, planning, transportation, environmental policy and regulatory issues to steward the use, improvement, and management best practices of Port properties to achieve Port Waterfront Plan, Strategic Plan, City and regional goals & values.
  • Apply expertise and knowledge of waterfront land use (including State Lands and BCDC permitting), transportation planning (including transportation demand management) and environmental policies and regulations (including CEQA environmental review), in developing and managing project and work program priorities.
  • Build a team culture within the Planning & Environment Division that promotes collaborative and strategic problem-solving and project execution skills. Be a mentor, offer guidance and coaching to improve performance.
  • Inspire and promote early and ongoing coordination of Planning & Environment division activities with other Port divisions, City departments and regulatory agencies, including Mayor’s Office/Board of Supervisors, BCDC, State Lands Commission, SF Planning Department, SF Municipal Transportation Agency, Port Advisory Committees and community organizations.
  • Understand and embrace the importance of community engagement to build public understanding, trust and an inclusive public waterfront. Continue to innovate methods to increase outreach and input from communities of color to include program, design and improvements that equitably serve people of all racial, economic and social backgrounds. Promote active listening and proactive engagement to identify key issues and project success strategies and build strong working relationships.
  • Supervise and proactively manage work programs and priorities of subordinate staff that align with strategic objectives of the organization. Develop standard protocols, procedures and documents to streamline routine work, to optimize staff availability for complex and priority project assignments.
  • Maintain a current work plan of priority Planning & Environment projects, including milestone schedules and deliverables, and coordination requirements with other Port divisions and partnering agencies. Establish workflow project management protocols and tools to track status of priority projects, and upcoming issues and coordination requirements.
  • Manage competitive consultant solicitations, consultant contracts and work scopes, and associated work deliverables, which may be carried out by assigned staff.
  • Possess excellent verbal and writing skills to analyze and distill complex information for public understanding, strong listening skills to foster positive internal and external relations, and strategic community and business partnerships to advance or accelerate Port waterfront improvements.
  • Possess ability to manage and work effectively in a dynamic organization that operates in a highly political environment. This includes ability to manage multiple strategic projects and priorities and accommodate unplanned high-profile special project assignments with aggressive schedule requirements.


Minimum Qualifications

The Minimum Qualification guidelines for management classifications can be referenced here. Please note, additional qualifications (i.e., desirable qualifications) may apply to a particular position and will be stated on the exam/job announcement. 




Possession of a Baccalaureate degree from an accredited college or university in in urban planning, landscape design, transportation planning or related field; AND 



Seven (7) years developing or implementing waterfront planning policies and documents, regulatory compliance programs, and environmental sustainability initiatives to support programs and implementation projects in a public port, waterfront authority or other public municipality. 


This experience must include the following: 


• Five (5) years of experience managing nonresidential public land use, urban design, environmental and transportation planning initiatives and projects, including inter-agency requirements and entitlement approvals, and strong community relationship skills within an active public and political environment; and 


• Three (3) years of experience working with waterfront regulatory bodies such as the State Lands Commission and the Bay Conservation and Development Commission to negotiate permits and regulatory approvals to support project implementation, and managing CEQA environmental review process for complex projects; and 


• Three (3) years of supervisory experience with responsibility for the direction and evaluation of subordinate professional staff; AND




Possession of a valid California driver’s license (to be presented at time of appointment). Employees must be insurable under the Port’s automobile liability insurance. Insurability must be maintained throughout employment.




Additional qualifying work experience may be substituted for up to two years of the required education on a year-for-year basis (30 semester/ 45 quarter units equals one year).




One (1) year is equivalent to 2,000 hours worked. 2,000 hours of qualifying experience is based on a 40 hour work week. Qualifying experience can be gained concurrently. 



Applicants must meet the minimum qualifications and special condition by the final filing date unless otherwise noted. 




The ideal candidate for this position is an excellent manager with the experience and desire to collaborate with department staff and management, and the myriad of external Port stakeholders including other City departments, Port tenants, State and Federal Regulatory Agencies. The ideal candidate will have waterfront planning and development experience, program and project management skills to address competing demands, and consensus building skills within a government organization and with outside stakeholders. Experience with analyzing complex public/private real estate leasing and development transactions alongside environmental sustainability initiatives, to strategize and advance implementable and equitable waterfront improvement projects and policies is highly desired. This candidate will be able to lead and coordinate information and processes in support of an overall organizational goal and engage with a range of technical issues. This candidate is passionate about public sector work, and possesses great interpersonal, public communication, and project management skills that include innovative strategies to address evolving climate change and public needs along the Port’s 7½ mile waterfront that also contribute to City and region at large. The ideal candidate also has membership in the American Planning Association (APA) or Association of Environmental Professionals (AEP). 




Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements  


Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 



Transportation Worker Identification Credential (TWIC) Card 

This position may require that the incumbent be qualified for unescorted access to the Port’s Maritime Transportation System (MTS). An application for a TWIC card may be submitted after employment has commenced. Employment in this position requires that the incumbent undergo a criminal history check, immigration check and terrorist threat assessment, including FBI fingerprints, in order to determine eligibility for security clearance. 


The incumbent must submit an application for, successfully acquire and maintain a TWIC card. Per Civil Service Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the announcement for this examination. Failure to acquire or maintain a TWIC card, a requirement for this position, may be the basis for termination from employment with the Port Commission. 


Note: TWIC requirements and procedures are located in the U.S. Code of Federal Regulations, 49 U.S.C. 114, 40113, and 49 U.S.C. 5103a.



How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. 

• Select announcement PBT-0932-101207 
• Select “Apply” and read and acknowledge the information 
• Select either “I am a New User” if you have not previously registered, or “I have Registered Previously” 
• Follow instructions on the screen 

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco. 

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. 

To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org). 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. 

Please contact Suzette Love at (415) 274-0569, or by email at Suzette.Love@sfport.com if you have any questions regarding this recruitment or application process.




Selection Procedures

Minimum Qualifications for this position (Weight: Qualifying) 

Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.



Management Test Battery (Weight: 40%) 

Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication; Conflict Management and Process Improvement. For more information about this Management Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=343 . Please note: this examination is only held in San Francisco. A passing score must be achieved on the Management Test Battery to continue in the selection process. 

A passing score must be achieved on the Management Test Battery in order to continue in the selection process. 

This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review. 

Scores attained on the Management Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Management Test Battery. The Management Test Battery may be used for many other classes; therefore, your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Management Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Management Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Management Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.



Supplemental Questionnaire Evaluation (Weight: 60%) 

Candidates will be prompted to complete a supplemental questionnaire as part of the online employment application process. The Supplemental Questionnaire is designed to measure knowledge, skills, and/or abilities in job-related areas which may include, but not be limited to: knowledge of waterfront land use and urban design, transportation, and environmental management planning policies, principles and practices to support Port plans and policies, including the Port Waterfront Plan, Strategic Plan, and Capital Plan.; knowledge of public trust, regulatory and entitlement requirements for waterfront implementation projects, including those of the San Francisco Planning Department, California State Lands Commission, and San Francisco Bay Conservation and Development Commission (BCDC); knowledge of land use and financial feasibility requirements to support implementation projects consistent with the Port’s financial and economic responsibilities as a City enterprise agency, including public-private development, public open space and environmental improvement projects; ability to manage Division administrative, budgeting, training and personnel management responsibilities, including developing operation budget proposals, consultant contract RFPs and monitoring; ability to manage and track multiple priority projects and schedules and maintain aligned staff assignments and clearly documented work reports to Deputy Director and senior staff; knowledge and skills to manage and guide staff, to build and motivate collaborative staff teams to develop effective policies, initiatives and project execution practices; knowledge and ability to conceptualize and implement coordinated and effective communications and engagement with Port advisory committees, waterfront and public stakeholder organizations, and general citizens to build understanding and support of the opportunities and requirements associated with Port waterfront improvement projects and initiatives; ability to identify, analyze and report upon issues and problems and recommend appropriate strategies and solutions; possesses strong analytical, writing, public speaking and presentation skills.


Note: Candidates must pass both test components to be placed on the resulting eligible list.



Eligible List/Score Report 

A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. 

The duration of the eligible list resulting from this examination process will be 12 months and may be extended with the approval of the Human Resources Director. 

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246



Certification Rule 

The certification rule for the eligible list resulting from this examination will be Rule of the List. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.



Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Terms of Announcement: 
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf. 

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.



General Information concerning City and County of San Francisco Employment Policies and Procedures: 

Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.


Copies of Application Documents: 
Applicants should keep copies of all documents submitted, as these will not be returned.


Right to Work: 
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.



Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities


Information regarding requests for Veterans Preference can be found at: http://sfdhr.org/information-about-hiring-process#veteranspreference



Seniority Credit in Promotional Exams: 
Information regarding seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit 

Micki Callahan, Director 
Department of Human Resources 

Exam Type: CPE (Combined Promotive & Entrance)

Announcement #101207 

Issued: December 27, 2019 
Port/SL (415) 274-0569




All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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