0931 Manager III-Accounting Manager

Recruitment #PBT-0931-092173

Introduction

Applicants are encouraged to file immediately as this recruitment may close at any time, but no earlier than March 1, 2019  

This is a Position Based Test conducted in accordance with Civil Service Rule 111A. 

Under general administrative direction of the Chief Financial Officer (CFO) at Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG), the 0931 Manager III - Accounting Manager directs a broad range of financial functions for a large and complex organization involving more than $1 billion annual operating budget. The organization covers financial responsibility for ZSFG and Jail Health Services.

The essential duties include, but are not limited to the following: 

  • Manages the day to day accounting operations with direct supervision and indirect employee management;
  • Manages various internal and external relationships and acts as the accounting liaison for ZSFG and partners within ZSFG, DPH and the City, which includes but is not limited to: accounting staff, Materials Management Team, ZSFG department managers, Directors, DPH Executive Finance Team, Budget and Decision Support Team and the City Controller’s Office;
  • Coordinates, supervises and directs financial analysis and reporting, financial statements, and the City’s Comprehensive Annual Financial Report (CAFR) for DPH executives, the DPH Health Commission, and Mayor’s Office;
  • Coordinates, supervises and directs audit work, which includes working with external auditors to understand deliverables and meet timelines;
  • Mentors staff, creates education and growth opportunities and participates in Daily Management System with the goal of removing barriers, empowering staff to share improvement ideas; Supports changes that improve work flow, working conditions and staff satisfaction;
  • Plans, develops and directs highly complex projections of expenses and departmental budgets for ZSFG;
  • Gathers and analyzes data to support business needs and make business recommendations for operational leaders; and
  • Plans, formulates and executes policy, as needed.

The 0931 Manager III, Accounting Manager performs other related duties as required.

Compensation and Benefits:

The normal annual salary range is $120,588 – $153,920. Appointment above the maximum of the normal range may be considered based on documented and substantiated recruitment and retention issues or exceptional skills. A special approval process is necessary for appointment above the normal salary range.

In addition to a competitive salary, other outstanding benefits offered with this position include:

  • Medical, Dental, and Life Insurance; Long-term Disability Plan;
  • Flexible Spending Accounts; Municipal Executives Flexible Credits
  • Defined Retirement Plan; Deferred Compensation; and Social Security;
  • Paid Management Training Program; Wellness Program;
  • Vacation/Holiday/Sick Time; and Administrative Leave 

For additional information about the CCSF benefits package, please visit:  Municipal Executives' Association Benefit Summary

Minimum Qualifications

1.  Possession of a Bachelor’s degree from an accredited college or university in Accounting, Business, Finance, or a closely related field; AND

2.  Six (6) years of verifiable professional accounting, finance, and budget experience in a public agency (e.g. local, state, federal). Qualifying experience must include three (3) years of experience supervising employees in the following areas: general ledger/accounting systems, financial reporting, auditing, accounts payable, fund accounting, and/or grants accounting.

Note: One year of experience is equal to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Experience working on and managing hospital finance teams.
  • Experience working with Materials Management and understanding of the Procure to Pay process.
  • Master's Degree, preferred.
  • Exceptional communication skills.
  • Willingness to uphold/abide by ZSFG’s ICARE (I-Introduce, C-Connect, A-Ask, R-Respond, E-Exit) philosophy for employee and patient interactions:   https://zuckerbergsanfranciscogeneral.org/about-us/.

Verification of Experience: http://sfdhr.org/getting-job#verification
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Verification of Education: If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application and supplemental questionnaire by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be reviewed.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Juliette Soto, by telephone at (415)554-2915, or by email at Juliette.Soto@sfdph.org

 

Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying):

Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official online application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

Management Test Battery (Weight: 60%)

Candidates that meet the minimum qualifications will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication; Conflict Management and Process Improvement. For more information about this Management Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=343

A passing score must be achieved on the Management Test Battery in order to continue in the selection process.

This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review.

Scores attained on the Management Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Management Test Battery. The Management Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Management Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Management Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Management Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Supplemental Questionnaire Evaluation (Weight: 40%)

Candidates who achieve a passing score on the Management Test Battery will be emailed a Supplemental Questionnaire (SQ) that is designed to measure the knowledge, skills, and abilities in job related areas which may include but not be limited to:

  • Knowledge of appropriate local, state and federal laws, regulations, resources, and local ordinances and resolutions, pertaining to hospital finances, particularly safety net hospitals;
  • Ability to plan, formulate and execute policies;
  • Ability to break down complex problems into their essential components, determine the relationships of the components, and effectively resolve the problem;
  • Ability to establish an appropriate course of action for self and/or others to accomplish a specific goal, make proper assignments of personnel, and appropriate use of resources (efficient use of time; personally organized);
  • Ability to work effectively with individuals and groups; deal tactfully and effectively with personnel at all levels and the general public;
  • Ability to effectively supervise subordinate managers and direct the activities of a large staff of clinical providers, professionals, and support personnel; effectively organize and assign work; train employees, provide guidance, and direction to others and follow-up to ensure completion; engage, motivate, counsel and manage subordinates;
  • Knowledge of working with materials management, supply chain, and procurement teams. Understanding flow of procurement to pay between materials and management;
  • Ability to effectively express ideas and facts to individuals or groups from different socioeconomic, education oral cultural backgrounds; make clear and convincing oral presentations; listen to others and facilitates and open exchange of ideas;
  • Ability to comprehend and interpret written and verbal information; prepare reports, memos, correspondence and other documents that are clear and well written; accurately complete forms, logs and other documents;
  • Ability to use a computer and software for email, word processing, spreadsheets, presentations such as Microsoft Office Suite. This also includes the ability to use electronic health record systems.

The SQ will be emailed to the address listed on the candidates online application. Candidates will be required to respond to the SQ in the time frame indicated and must submit the completed questionnaire as directed in order to have it evaluated. Responses can not be changed once submitted.  Candidates will be evaluated based on their SQ responses. Candidates must achieve a passing score on the SQ in order to continue in the selection process and will be placed on the confidential eligible list in rank order according to their final score. 

A passing score must be achieved on each of the above described exams in order to be included on the confidential eligible list.

After the confidential eligible list is adopted the department may administer additional selection procedures to make a final hiring decision. 

Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 6 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

Certification:
The certification rule for the eligible list resulting from this examination will be Rule of the List Scores.  Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

  1. Statement on Equity, Diversity, and Inclusion: At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.
  2. Licensure/Certification/Registration: Valid licensure/certification/registration as a requirement to perform the job must be kept current throughout length of employment. Failure to demonstrate/show proof of possession of required valid licensure/certification/registration may result in dismissal and/or termination of employment. 
  3. Note on Electronic Health Record (EHR): The Department of Public Health (DPH) is implementing a unified Electronic Health Record (EHR) system and DPH employees must demonstrate competency in the use of the system that is appropriate for their classification as a condition of employment.  
  4. Note on Personal Protective Equipment (PPE): Some positions in the Department of Public Health will require the use of personal protective equipment (PPE), including but not limited to gloves, gowns, eye and face protection, and face-fitting respirators. The requirement for the use of PPE may come on short or no notice. Facial hair or any condition that interferes with a face-fitting respirator’s seal (i.e. comes between the sealing surfaces of the respirator and the wearer’s bare skin) is not permitted when face-fitting respirators are worn, including during initial or periodic respirator fit-testing. Employees who choose not to shave and do not have either American Disabilities Act (ADA) or Equal Employment Opportunity (EEO) Accommodations do not have the right to alternate work assignments or the option of using a loose-fitting Powered Air Purifying Respirator (PAPR) in place of a FaceFitting Respirator.  
  5. Medical Examination/Drug Testing: Prior to appointment, at the Department's expense, applicants may be required to take a tuberculosis (TB) screening test, a medical examination and/or drug test. 
  6. Terms of Announcement: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.
    The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.
  7. General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.
  8. Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.
  9. Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.
  10. Requests: Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities Information regarding requests for Veterans Preference can be found at: http://sfdhr.org/information-about-hiring-process#veteranspreference
  11. Seniority Credit in Promotional Exams: Information regarding seniority credit can be found at:
    http://www.sfdhr.org/index.aspx?page=20#senioritycredit

Exam Type: CPE
Issued:  February 8, 2019
Filing deadline amended for further recruitment: February 22,2019
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 092173
DPH/JS/(415)554-2915/DHR POS. NO. 01111692

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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